4/20/20 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member

Member Absent: All Present via Virtual Meeting with Zoom
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Michael Vigil Sr., Business Manager of the Vigil Group
Gary Boyd-Potential Member
Daniel Kegler-Potential Member
Eleanor Andrews, APS Office of Innovation & School Closure

Governance Meeting Called to Order by Virginia Trujillo at 5:48 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to Approve Agenda—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
Approval of Minutes

Motion to Approve Minutes for February 18, 2020—Art Silva
2 nd —Kathy Webb
Motion Approved

Open Forum

 Public Input on the Budget, no member of the public signed on to the meeting.

New Membership

 Potential New Members Presented by Victoria Tafoya, Recruitment Chair, Gary Boyd
and Daniel Kegler.
 Motion to approve Gary Boyd and Daniel Kegler as new members—Evelyn Dow
2 nd —Art Silva
Motion Approved

FINANCE-

 Budget Report
Michael Vigil presented Account Summary Reports for February and March 2020: the
Expenditure and Revenue Reports, Issued Purchase Order Report, Bank Register Report
and Outstanding Checks Report, Bank Reconciliation Reports.

 Cash Disbursements

Motion to approve Cash Disbursements for February and March 2020
—Art Silva
2 nd Victoria Tafoya
Motion Approved
 Bank Reconciliation

Motion to approve February and March 2020 Bank Reconciliation
—Victoria Tafoya
2 nd Art Silva
Motion Approved
 APPROVAL OF BARS

Michael Vigil presented the BARS:
001-027-1920-0031-I
001-027-1920-0032-M
001-027-1920-0033-T
001-027-1920-0034-I
001-027-1920-0035-I
001-027-1920-0036-I
001-027-1920-0037-I
001-027-1920-0038-I
Motion to Approve BARS—Victoria Tafoya
2 nd Kathy Webb
Motion Approved
APPROVAL OF 2020-2021 CALENDAR

Motion to Approve the 2020-2021 Calendar—Kathy Webb
2 nd Art Silva
Motion Approved
APPROVAL OF 2020-2021 SALARY SCHEDULE

Motion to approve the 2020-2021 Salary Schedule—Art Silva
2 nd Victoria Tafoya
Motion Approved
APPROVAL OF 2020-2021 BUDGET

Motion to Approve 2020-2021 Budget—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
APPROVAL OF 2020-2021 BYLAWS

Motion to Approve 2020-2021 Bylaws—Kathy Webb
2 nd Art Silva
Motion Approved
RESOLUTION 4-20-20-1 OPEN MEETINGS ACT

Motion to Approve Resolution 4-20-20-1 Open Meetings Act—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved

CODE OF CONDUCT 2020-2021

Motion to Approve Code of Conduct 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
INTERNAL CONTROLS 2020-2021

Motion to Approve Internal Controls 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved

SOUTHWEST REGIONAL EDUCATIONAL COOPERATIVE MOU

Motion to Approve Southwest Regional Educational Cooperative MOU
—Kathy Webb
2 nd Art Silva
Motion Approved

SPRING SITE VISIT-CYCLICAL PROCESSES-HEAD OF SCHOOL EVALUATION, STRATEGIC
PLANNING, AND TOP PRIORITIES FOR GC FOR ADMIN

Motion to Approve Spring Site Visit-Cyclical Processes-Head of School
Evaluation, Strategic Planning, and Top Priorities for GC for Admin
—Kathy Webb
2 nd Victoria Tafoya
Motion Approved

CHARTER NEGOTIATION—GC AFFIDAVIT AND STATEMENT TO CONSULT

Motion to Approve Charter Negotiation—GC Affidavit and Statement to
Consult—Victoria
2 nd Kathy Webb
Motion Approved

CHARTER NEGOTIATION—AFFIDAVIT OF GOVERNING BODY MEMBER

Motion to Approve Charter Negotiation-Affidavit of Governing Body
Member—Kathy Webb
2 nd Art Silva
Motion Approved
GC TRAINING REQUIREMENTS

The training requirements need to be completed by June, 2020

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. 2020-2021 Lottery Draw Numbers-(indicates amount drawn)

4th Grade-40 (all -29)
5 th Grade- 40 (7)
6 th Grade-100 (40)
7 th Grade-100 (0)
8 th Grade- 100 (2)
Total Projected Enrollment: 380

  1. Registration Numbers
    5 th Grade—(40)
    6 th Grade—(103)
    7 th Grade—(103)
    8 th Grade—(81)
    80/120 Day Average=330
  2. Staff trained in NMSSA-New State Assessment for Math and ELA
  3. Launched virtual classrooms, FlipGrid and Zoom conference ability for use
    during School Closure. Virtual Staff Meetings weekly as well
  4. 3 rd Quarter grades posted, Report Cards Available March 27 th 2020 , 4th Quarter
    Grades Posted Weekly
  5. APS Spring Site Visit Postponed to April 23, 2020, 1:00 pm via Zoom Meeting
  6. PED canceled all evaluation of teachers, testing. APS canceled Mission Specific
    Goals reporting/90 plan reporting
  7. 21 st Foundation Golf Tournament—Postponed (Canyon Club)

CLOSED SESSION

Motion to enter into a Closed Session—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
Discussion of a potential personnel issue.
Motion to come out of Closed Session—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
Next Meeting: May 20, 2020
Motion to Adjourn
Motion to Adjourn—Kathy Webb
2 nd Evelyn Dow
Motion Approved
Meeting Adjourned at 8:12 pm

4/20/20 GC Agenda

/in /by

PUBLIC WELCOME

Join Zoom Meeting: https://zoom.us/j/92456452597pwd=Vit3K091amZXS3ZKYytuMDcxV3hoUT09
Meeting ID: 924 5645 2597
Password: 013f5K

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for February 18, 2020

Open Forum
Public Input on the Budget

I. New Membership* – Gary Boyd and Daniel Kegler
II. Budget Reports
III. Cash Disbursements* – February and March
IV. Bank Reconciliation*
February and March
V. Approval of Bars*
001-027-1920-0031-I
001-027-1920-0032-M
001-027-1920-0033-T
001-027-1920-0034-I
001-027-1920-0035-I
001-027-1920-0036-I
001-027-1920-0037-I
001-027-1920-0038-I
VI. Approval of Calendar*
VII. Approval of Salary Schedule*
VIII. Approval of Budget*
IX. Approval of Bylaws*
X. Resolution 4-20-20-1 – Open Meetings Act*
XI. Code of Conduct*
XII. Conflict of Interest*
XIII. Resolution 4-20-20-2 – Signatory authority*
XIV. Internal Controls*
XV. Southwest Regional Educational Cooperative MOU*
XVI. Spring Site Visit- Cyclical processes-Head of school evaluation, strategic Planning, and top priorities for GC for Admin*
XVII. Charter negotiation- GC Affidavit and statement to consult*
XVIII. Charter Negotiation – Affidavit of Governing Body Member*
XIV. GC Training Requirements
XV. Principal’s Report

CLOSED SESSION

Next Meeting: May 20, 2020
Adjourn Open Meeting

(*) Action Item

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that requirement has been met,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.