2/18/22 Emergency GC Agenda

EMERGENCY MEETING via ZOOM
Posted February 18, 2022
Agenda for February 18, 2022
Meeting will be held at 12:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME
Join Zoom Meeting
ID: 86936582423
Passcode: 911676

Call Meeting to Order
Roll Call
Open Forum
Action Items
I. Discussion and Possible Action on Masking Mandate

Next Meetings: March 17th, 2022
Adjourn Emergency Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

2/17/22 GC Agenda

Agenda for February 17, 2022
Virtual Meeting will be held at 5:30 pm
PUBLIC WELCOME
Join Zoom Meeting
ID: 84867601068
Passcode: 835933

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
January 20, 2022 – Virtual Meeting
Open Forum
I. Audit Presentation – (CLA) Clifton Larson Allen LLP
II. BUDGET REPORTS
III. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – JANUARY
IV. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION – JANUARY
V. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0040-I
580-000-2122-0041-I
580-000-2122-0042-M
580-000-2122-0043-M
580-000-2122-0044-D
580-000-2122-0045-IB
VI. DISCUSSION AND APPOINTMENT OF COMMITTEE MEMBERS
VII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
VIII. PRESENTATION AND DISCUSSION OF COO’S REPORT
IX. PRESENTATION AND DISCUSSION OF CEO’S REPORT
X. APPROVAL TO MOVE INTO CLOSED SESSION
XI. APPROVAL TO RETURN TO OPEN MEETING
XII. Vote to Adjourn Meeting
Next Meeting: March 17, 2022

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:

• Proper and required notification to the public has occurred,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,

• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary
aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to
the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.

1/20/22 GC Minutes

Members Present: Art Silva, President
Gary Boyd, Member
Lora Sedore, Member
Member Absent: Virginia Trujillo, Vice President
Vicente Vargas, Member
Sistine Jaramillo, Member

Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Angela Lerner, COO
Jennifer Giron, PTA President
Jennifer Elliott, Special Education Coordinator

Governance Meeting Called to Order by Art Silva, President at 5:38 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Gary Boyd
2 nd — Lora Sedore
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, September 19th meeting—Gary Boyd
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum None
APPOINTMENT OF INTERIM SECRETARY
Gary Boyd was appointed and agreed to fill the position of Interim Secretary.
Appointment and Update of Committee Assignments
Tabled until next meeting.
FINANCE
Budget analyst, Amber Peña, senior member of the Vigil group shared the financial reports as of
December 31, 2021. The expenditure reports as of December 31, 2021 was presented. Title Funds are
still blank, being drawn down monthly, but reimbursements are pending. Members of the Finance

Committee met prior to the Governance Council meeting and reviewed all financial documents. Still
waiting on ESSR II and Title I Carryover.
 Budget Report
Amber Peña presented Account Summary Reports for December 31st, 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report
 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for
December 31, 2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for October 2021
—Gary Boyd
2 nd Lora Sedore
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2122-0032-I
580-000-2122-0033-I
580-000-2122-0034-I
580-000-2122-0035-I
580-000-2122-0036-I
580-000-2122-0037-I
580-000-2122-0038-IB
580-000-2122-0038-I
Motion to approve BARS: — Lora Sedore

2 nd Gary Boyd
Motion Approved by Roll Call Vote

Presentation and Possible Action on Race-Based Harassment/Discrimination Policy
Jeremy Peckens presented the proposed policy for the Students Rights and Responsibilities Handbook.
Policy was reviewed by the Equity Council.
Motion to approve – Lora Sedore
2 nd – Gary Boyd
Motion Approved by Roll Call Vote
PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
Jeremy Peckens presented updates on Procurement, with a lengthy discussion of the Middle of Year MAP’s
student scores. Over all students are exceeding growth expectations and all levels have target growth points
double the expected growth. OSI data was shared with percentages of RACED responses per our Charter
Contract. Student Led Conferences are February 16, 17 and 18. No school for students. All conferences will be
virtual by appointment. Equity Council made suggestions to the policy to be added to the Student Handbook to
include language prohibiting “raced-based” aggression in response to HB43.
Presentation and Discussion of COO’s Report
ESSER I – Receiver $94 in carryover funds, ESSER II no award yet, Air Quality Grant – Received $3,995 must be
spent by June 30, 2022, ESSER III not award letter yet.
PRESENTATION AND DISCUSSION OF CEO’S REPORT

  1. 1. 5 Year Facilities Master Plan – Still in Process
  2. Special Capital Outlay HVAC/Solar Project – Seeking quotes from General Contractors.
  3. Update on Funding Timelines
    Title 1 from 2020-21 – December of 2021
    ESSER II – January of 2022
    ESSER III – Budget Available- to be spent as quickly as possible.
  4. Sports/Gym – A few issues with masking but generally compliant. Using potential ESSER II
    funds for additional supervision.
  5. Biweekly Admin Meetings – 2x week
  6. Enrollment Numbers – 40 Day Count 365 (Funding for SY 2021-22) – Budgeted for 390 –
    1 st – 12
    2 nd – 9
    3 rd – 18
    4 th – 26
    5 th – 36
    6 th – 82
    7 th – 81
    8 th – 96
    Total – 360
  7. COVID Update – Total of positive cases is 49 since August. Three symptomatic persons on
    campus- contact tracing was conducted. Parents are being very careful and responsive to COVID
    symptoms and keeping students home. Illness is still increasing and the need for remote learning is
    still necessary. New Toolkit reducing isolation from 10 days to 5 days. Increase of students
    required to say home if they are a close contact. Increasing number of school choosing to go
    remote for a short period of time. 3 staff members tested positive but are back. In person
    attendance is at about 75%. Ms. Tarango indicated that as long as staff is remaining at about 80%
    or more we could function. Below 65% student attendance or 80% staff attendance instructional
    deliver would be compromised.
  8. PMG continues to struggle to comply with onsite testing. Although we volunteered to be a hub
    for testing they are unable to provide service due to lack of personnel, technicians testing positive
    and resignations. Very frustrating and difficult to communicate with parents and staff when their
    presence is unreliable.
  9. Lottery – February 1 st at 4:00 pm by Zoom.
  10. Update to Organizational Chart at February meeting. Mrs. Tarango has maintained the
    COVID point of contact.

Next Meeting: February 17th, 2022
Motion to Adjourn

Motion to Adjourn – Gary Boud
2 nd – Lora Sedore
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:11 PM

1/20/22 GC Agenda

Agenda for January 20, 2022

Virtual Meeting will be held at 5:30 pm

PUBLIC WELCOME

Join Zoom Meeting

ID: 87385744970

Passcode: 476548

Call Meeting to Order

Roll Call

Approval of Agenda

Approval of Governance Council Minutes

December 16th, 2021 – Virtual Meeting

Open Forum 

  1. Appointment of Interim Secretary  
  2. Appointment and update of committee assignments
  3. Budget Reports
  4. Discussion and Possible action

  Cash Disbursements – December

  1. Discussion and Possible Action

  Bank Reconciliation- December

  1. Discussion and Possible Action on BAR’s

  580-000-2122-0032-I

  580-000-2122-0033-I

  580-000-2122-0034-I

  580-000-2122-0035-I

  580-000-2122-0036-I

  580-000-2122-0037-I

  580-000-2122-0038-IB

  580-000-2122-0039-I

  1. Presentation and Possible Action on Race-Based Harassment/ Discrimination Policy
    1. Updated definition in policy 
  2. Presentation and Discussion of Principal’s Report
    1. Middle of Year Academic Data report – MAPS
    2. OSI data RACED Requirement update

IX. Presentation and Discussion of COO Report

X.        Presentation and Discussion of CEO’s Report

a. COVID update

Next Meeting:  February 17th, 2022

Adjourn Meeting*

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:

• Proper and required notification to the public has occurred,

• This is a Special Meeting of the 21st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that requirement has been met,

• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.