9/10/18 PTA Meeting Minutes

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21ST CENTURY PUBLIC ACADEMY PTA
EXECUTIVE BOARD MEETING MINUTES

Meeting called to order by Crystal Salas at 5:45 pm on Monday, September 10, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Mary Armendariz, Antoinette
Suina, Janet Giron, Sharon Hart, Adrian Montoya, Francesca Kegler, Lovey Fritts, Mary
Tarango
Nominations for Secretary- Janet Giron was nominated by Jennifer Withrow and 2 nd by Sharon
Hart and passed. Janet accepted.
Treasure Report-
PTA Budget for the year was posted on August 10, 2018 and was posted for 32 days. Sharon
wants to make a separate line item for the trash bag fundraiser on the balance sheet.
Beginning Balance: $5,624.09
Income: $746.32
Which includes interest, dues for 14 new PTA members, direct donation (1 family),
selling of swag bags and uniforms, and snack bar.
Expenses: $1,233.08
Which include storage rental, beginning of the year needs, and teacher appreciation
lunches during in-service days.
Ending Balance: $5,137.33
Motion was made by Jennifer Withrow to accept the budget with the change to add trash bags as
a separate line item and was 2 nd by Juliann Salinas. Budget passed.
Vice President Report-
The Science department has asked for the following items for the 2018-2019 school year.
1. $150 paid to Explora for Family Science Night
2. Family Science Night Friday: February 1 st 2019, 5-7pm in the cafeteria- PTA will sell
food as a fundraiser during the event and provide door prizes with tickets for drawing of
prizes.
3. School Science Bowl: Friday December 7 2018 at Midtown Hampton Inn (Tentative
location)- PTA to provide cookies and drinks during the event and prizes/certificates for
winning team members (20 total-5 from each grade level).
Janet Giron will check into having Sandia National Labs sponsor Explora Family Science Night.
Vote on funding is tabled.
Motion was made to approve hospitality and prizes for Science Bowl by Jennifer Withrow and
2 nd by Juliann Salinas. Motion passed

A request was made for any other nominations for Board positions. There were no other
nominations.
Fundraising-
PTA will offer Parents Night Out. This year it will be used as a fundraiser and PTA will charge
a fee of at least $5 per child (food extra). There will be a cap on the number of children,
Children must be potty trained. Possible date before Christmas. Dates, times, and fee TBD.
Possible fundraiser once the gym is built is to have a family movie PJ night and sell concessions.
Social Committee Report-
Fall Festival will be held on Friday, October 26, 2018 from 5:30-8:30pm. The theme will be
Wizard Wonderland. Local area businesses will have trick or treating and other fun activities for
families. A planning meeting email will be sent out.
Spring Fling will be a sock hop theme.
Principal Report-
Early release September 26, 2018 at 12:15 for I-Ready training for teachers.
I-Ready is the new software that will be used to test students in ELA and Math. MAPS testing
will still be used for science and social studies.
SIS (APS) Student information system should be available for our school for free sometime this
year. This program will make it easier when children move to another APS school.
Drop-off and Pickup has greatly improved since the first day of school. Bus pickup and drop-off
has gone smoothly. Mrs. Tarango will continue to monitor the bus and the number of students to
make sure all is running smoothly with the bus transportation. If parents have any questions or
would like to be added to the group app about west side bus pick up they can contact Crystal
Salas at crystalcsalas@gmail.com. Parents who are dropping off and picking up at St. Joseph on
the Rio Grande need to be aware of the construction that is going on in order to keep all children
safe.
Staff is allowed to park in the 11 spaces at the Human Services building and parents are allowed
to park there during drop-off and pickup.
We currently have 296 students. We had a great first week!
Mrs. Tarango has contested the C grade we received. In PARCC, we out-performed the state,
APS, and the 8 state consortium in every single category except 2. We scored 57% proficient in
Science, APS average was 40%, state average was 44%. She is waiting to hear back from the
PED.

State auditors will be at the school the week of September 17th.
New Business-no new business
Our next meeting will be Monday, October 8, 2018 at 5:30pm
Meeting was adjourned at 6:38 pm. It was moved to close the meeting by Jennifer Withrow and
2 nd by Sharon Hart.
ISC gave a Safe and Secure presentation about keeping your kids safe on the internet. The
presentation was also given to all students. The presentation was recorded on video and a link is
attached:
The PTA presentation is loaded to our YouTube Channel. Here’s the link:

__________________________________
Treasurer signature

Approved _____________________

Date

5th Grade OSI to Starbase

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11/12/18 GC Agenda

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Agenda for November 12, 2018
Meeting will be held at 5:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for October 15
Open Forum
I. FINANCE UPDATE
a. BANK RECONCILIATIONS
i. OCTOBER 2018
b. APPROVAL OF CASH DISBURSEMENTS*
i. OCTOBER 2018
c. PROCESS AND PROCEDURES DRAFT

II. REALTOR CLAIM
RESOLUTION 11-12-18*
III. REVIEW OF CUTLER FOUNDATION ACTIVITIES FOR BOND SALES
DUE DILIGENCE REVIEW
APPENDIX A
IV. PRINCIPAL’S REPORT
Next Meeting: December 17
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

10/15/18 GC Minutes

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Governance Council Meeting Minutes

October 15, 2018
Members Present: Art Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member
Member Absent: Virginia Trujillo, President
Guests: Mary Tarango, Principal
Tina Fritts, COO
Michael Vigil,
Cathy Olson, President, Cutler Charitable Foundation
Rita Hirschy, Secretary, Cutler Charitable Foundation

Governance Meeting Called to Order by Art Silva at 5:35 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to amend agenda putting the Cutler Foundation first—Victoria Tafoya
2 nd —Phillip Sapien
Motion Approved
 Motion to Approve Agenda as Amended—Kathy Webb
2 nd —Elizabeth Tafoya
Motion Approved

Approval of Previous Governance Council (GC) Meeting Minutes

 Motion to approve minutes of September 17,2018—Phillip Sapien
2 nd —Kathy Webb
Motion approved

Open Forum N/A
Update from Cutler Charitable Foundation
Cathy Olson reported that Piper Jaffray commits to doing another bond. Cutler hopes to
have a title company decision made by end of business day Tuesday, October 16, 2018
and to have the closing by December 19, 2018. She stated that Quarterly reports will be
given to the Governance Council. Cathy Olson also stated that there are weekly
meetings

Thursdays to maintain the timeline for completion. Discussion included that the
covenants for refinancing be compliant with NMPED.
FINANCIALS

 BANK RECONCILIATIONS for August 2018 and September 2018 for Business
Checking and Activity Account presented by Tina Fritts.
 Approval of CASH DISBURSEMENTS August 2018 and September 2018
Motion to Approve—Victoria Tafoya
2 nd —Phillip Sapien
Motion Approved
 Approval of QUATERLY FINANCIALS
Motion to Approve—Elizabeth Piazza
2 nd —Victoria Tafoya
Motion Approved
REVIEW OF APS SITE VISIT REPORT
Mary Tarango presented the February 2018 review, copy is included.
REVIEW OF APS SCHOOL SAFETY LETTER
The APS School Safety Letter (copy included) was read by GC members. Discussion
followed as to whether any changes wanted or needed to our safety policy. It was
recommended that our Facilities Safety Manager be contacted to review the letter and
our policy, as well as having NMPSIA come do a review of our facility.
Resolution: Approval of Signatory for 21 st Century Public Academy Governance Council
Be it Resolved that the Governance Council for 21 st Century Public Academy authorized
Its Council President to sign the Amended Principal’s Contract to reflect a designation of
assignments as .7 Administration and .3 Gifted Teacher to be retroactive to the
beginning of the contract year. .3 Gifted Teacher salary to be calculated per the
approved Salary Schedule for the School Year 2018-2019.
 Motion to Approve—Evelyn Dow
2 nd —Phillip Sapien
Motion Approved

PRINCIPAL’S REPORT
1. Construction Updates

Fundraising for the Gym- $100,000
a. PTA-Trash Bags
b. PTA-Scripp etc.
c. 21 st Foundation- Albuquerque Journal Subscription
d. 21 st Foundation-Amazon Smiles, etc.
e. Sun Run Solar

2. Registration Numbers- 40 Day Count October 10 th

5 th Grade-(38)
6 th Grade-(94)
7 th Grade-(87)

8 th Grade-(75)
Total (294)
3. Relocation Drill—Friday, October 19 th
4. Title 1 Funding

a. IReady
b. Teacher Interventionists
c. Parent Liason
5. Fall Festival—Friday, October 26 th
NEXT MEETING

 Monday, November 19, 2018, 5:30 PM

Motion to Adjourn— Phillip Sapien
2 nd —Kathy Webb
Motion Approved
Meeting Adjourned at 7:44 PM

 

 

 

 

 

Governance Council Resolution No. 11-12-18

RESOLUTION: To consider pursuing legal action against Reginald L.
Olson, individually and in his capacity as agent for Exp Realty, LLC and
against Exp Realty, LLC for claims made by Reginald L. Olson
individually and as agent for Exp Realty, LLC with regard to
consideration owed by 21 st Century Public Academy to Reginald L.
Olson in his individual or agency capacity and claims by Exp Realty,
LLC through its agent Reginald L. Olson with regard to consideration
owed by 21 st Century Public Academy to Exp Realty, LLC.

Whereas: Reginald L. Olson acting both his individual capacity and as agent for Exp
Realty, LLC on December 19, 2017 signed a General Liability Release of Claims wherein
Reginald L. Olson individually and as agent with authority on behalf of Exp Realty, LLC
gave a full and complete release to 21 st Century Public Academy, 21 st Century Public
Academy Governance Council and their respective agents and assignees regarding any
and all claims for compensation related to any and all claims concerning the negotiated
broker commission as it relates to purchase and sale of the building and property
identified as 4300 Cutler Ave, NE; the vacant lots described as 4310 Cutler Ave. NE and
4330 Cutler Ave. NE and any structures situate thereon in the City of Albuquerque, New
Mexico;
Whereas: In consideration of such Release, 21 st Century Academy, acting through its
Governance Council caused to be issued and tendered to Reginald L. Olson, individually
and as agent on behalf of Exp Realty, LLC check numbered #6768 in full satisfaction of all
claims;
Whereas: The tendered check #6768 was tendered and accepted by Reginald L. Olson,
individually and as agent on behalf of Exp Realty, LLC in full satisfaction of all claims;
Whereas: The acceptance by Reginald L. Olson, individually and as agent on behalf of
Exp Realty, LLC constituted a contractually enforceable waiver and release of all claims
related to 21 st Century Public Academy and its Governance Council and their agents and
assigns;
Whereas: Any subsequent claim by Reginald L. Olson, in his individual capacity or as
agent with authority for Exp Realty, LLC that any consideration is owed to either
Reginald L. Olson, individually or to him in an agency capacity or that any consideration

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is owed to Exp Realty, LLC constitutes a contractual breach of that specific release of
December 19, 2017;
Whereas: Reginald L. Olson individually and in his agency capacity has made such claims
that consideration was owed to him, individually or as an agent for Exp Realty, LLC and
or that consideration was owed to Exp Realty, LLC and such claims have been
detrimental to 21 st Century Academy and its Governance Council;
BE IT RESOLVED: 21 st Century Academy Governance Council authorizes the instigation of
legal action against Reginal L. Olson individually and in his agency capacity and against
Exp Realty, LLC with regard to statements and writings made by Reginald L. Olson, in his
individual or agency capacity claiming directly or indirectly by overt statement or by
omission that consideration is owed by 21 st Century Public Academy, its Governance
Council or their respective agents or assigns to Reginal L. Olson individually or to him in
his agency capacity or to Exp Realty, LLC..

We, the Governance Council of 21 st Century Public Academy hereby approve and adopt
Resolution 11-12-18 as outlined herein.

VOTES FOR: ____________
VOTES AGAINST: ___________
Approved and Passed this ______day of November 2018
Not Approved this ____ day of November, 2018