2/13/17 PTA Meeting Minutes

21 ST CENTURY PUBLIC ACADEMY PTA MINUTES

Date, Time and Location: February 13, 2017; 5:45 pm; School Cafeteria

MEETING CALLED TO ORDER BY Kimberlyanne Barton at 5:45 pm

In Attendance: Teresa Payne; Sharon Hart (Treasurer); Jennifer

Withrow; Mack Davis; Marian Davis; Kimberlyanne Barton (President);

Mary Anne Owen (Secretary); Juliann Salinas (Vice President); Mary

Tarango; Kim Fields-Haley; Michael Haley

I. Minutes-Approval the amended and corrected minutes was

motioned by Jennifer Withrow and 2 nd by Julianne Salinas

II. Student Council-Nothing new to report

III. Pi Night- will be held on March 14, 2017 and is put on by the

Math Department. Traditionally they have pizza pies but they

want to change to fruit pie since it is right after school. They

would also like to purchase circular candies for games that will

be played. They are asking for $150.00 (family nights hospitality

line on the treasurers report) to purchase the pies and candies.

Parents and kids will go around, participate in the activities and

once the activity is complete they will get a punch on their

punch card. When the punch card is full they can get a piece of

pie. Motioned by Jennifer Withrow and 2 nd by Teresa Payne.

IV. Election-All offices are open, an email was sent but we did not

receive any responses. All parties that are currently holding

office are willing to stay in their position since no one has

exceeded their term limit. The only position that will be open is

the after school enrichment program and fundraising. A

description of the positions was sent. It was requested for a

description of all offices to be sent out via email again. Most

people want to volunteer, not hold office. It was suggested that

we get the elections done due to end of year approaching fast.

Teresa has an old email showing positions and the description

of the position. Executive committee meets once a semester.

We will post for the upcoming elections. The rules require a

quorum. The elections last year were in person, but the hours

were short. We can have a monitored box so voting will open

for more hours. You must be a current paid member of the PTA

to vote and a current paid member of the PTA to run. We can’t

rely on emails only. Committee Reports:

a. Student Store and Uniform-Business has picked up and

keeping the store stocked is hard. If we continue to bring in

what we are we will be over budget, which is great!! When it

gets closer to the end of the year, we will need to change

the line items. There will be a winter blue sale on

Wednesday. The blueberry muffin and hot cocoa sale for

$1.00 for both, sold as a package. Normally they go for $1.00

each. The uniform closet is full. It will be organized and be

available to the incoming students. We will continue on with

our current vendor for school uniforms. We would like some

sort of donation bin to have set up at the school (new

location) for donations from outgoing 8 th graders or when

they are out grown.

b. Fundraising & After School Enrichment- The alternative

fundraisers is going great. Afterschool enrichment will

continue on. Currently they are doing cookie, cake and

cupcake decorating. There is a lot of afterschool programs

throughout the week.

c. Social Committee-The Spring Fling theme will be Luau and

will be held on May 12, 2017. An invite will be sent out in

March to start planning. Science Night will be held on May 2,

2017 and they would like pizza and cookies.

d. Membership & Box Tops-We will finalize the date as to

when get this batch in. The winners would like wither a pizza

party or a casual (non-uniform) day. An announcement will

be sent out to update everyone on the box top deadline and

potential prize for the winners. There are no new members

e. Treasurers Report-An updated Treasurers Report was

handed out. We received some deposits for the month. OSI

assistance was for the 5 th graders bus for their reward OSI.

There are a lot of functions coming up towards the end of

the year.

f. School Update Student led conferences will be held this

Thursday and Friday. Grade cards on available to parent

portal, they will not be printed or sent home. We are

proceeding with the building, a contact has not be signed

yet. The number of students will not change, even though

with the size of the new building we can grow but we would

like it to stay the same. Currently we are at 281 students for

the next year.

V. Open Remarks- Mr. Peckens is the one who is in charge of the

yearbooks. The PTA filters the money but Mr. Peckens will send

out the information.

MEETING WAS ADJOURNED AT 6:57 pm