9/16/19 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice President
Kathy Webb, Secretary
Elizabeth Piazza, Member
Victoria Tafoya, Member
Members Absent: Evalyn Dow, Member
Guests: Mary Tarango

Bianca Belmonte-Sapien, Principal
Kathy Potter
Zach Kirchkessner, Business Manager
Stephanie Garcia, Prospective Member (by phone)
Governance Council Called to Order by Virginia Trujillo @ 5:40 p.m.
Roll Call
 Quorum met
Approval of Agenda –
 Motion to approve agenda with corrections – Art Silva
2 nd . – Elizabeth Piazza
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of August 19, 2019 – Art Silva
2 nd – Victoria Tafoya
Motion Approved
Open Forum – No Comments
Approval of BARS
 Motion to approve BARS – Kathy Webb
2 nd – Elizabeth Piazza
Motion Approved
Budget Reports
 Motion to approve Budget Reports for July & August, 2019 – Victoria Tafoya
2 nd – Art Silva
Motion Approved

Cash Disbursements
 Motion to approve Cash Disbursements – Kathy Webb
2 nd – Art Silva
Motion Approved
Bank Reconciliation
 Motion to approve Bank Reconciliation for July & August, 2019 – Kathy Webb
2 nd – Art Silva
Motion Approved
Depreciation Guidelines
 Motion to approve Depreciation Guidelines with change to meet IRS Guidelines
of 15 years – Victoria Tafoya
2 nd – Elizabeth Piazza
Motion Approved
Renewal Application
Bianca Belmonte-Sapien stated that questions were answered in application process. Site
visit by PED is scheduled for November 5, 2019.
Corrective Action Plan
Century 21 st met with APS on findings. APS wants Mary to approve all payroll liabilities
on a monthly basis. Zach stated that we are complying with financial corrections and
recommended policy changes have been implemented. There is another follow up
meeting with APS in January.
Principal’s Report
Feedback and Observation Walkthroughs and Walkabout Record – State’s new
evaluation system is due to PED 45 days after first day of school begins.
Registration Numbers 2019-2020 –
5 th Grade – (40)
6 th Grade – (102)
7 th Grade – (101)
8 th Grade – (86)
TOTAL – (329)
2 nd . Westside bus running South on Coors
Many families stated that they are very appreciative of school busses.
Officer Elections
Kathy Webb nominated Art Silva for Vice President
Art Silva nominated Kathy Webb for Secretary
 Motion to accept nominations – Victoria Tafoya
2 nd – Elizabeth Piazza
Motion Approved

Victoria Tafoya reviewed the requirements for adding a new member to the Governance
Council. There were no questions.

Next Meeting
Monday, October 21, 2019
Motion to adjourn – Art Silva
 2 nd . – Kathy Webb
Motion Approved
Meeting adjourned at 6:45 p.m.