{"id":1065,"date":"2014-12-17T15:24:10","date_gmt":"2014-12-17T15:24:10","guid":{"rendered":"http:\/\/21stcenturypa.com\/wp\/?p=1065"},"modified":"2014-12-17T15:24:10","modified_gmt":"2014-12-17T15:24:10","slug":"111814-governance-council-meeting-minutes","status":"publish","type":"post","link":"https:\/\/21stcenturypa.com\/wp\/?p=1065","title":{"rendered":"11\/18\/14 Governance Council Meeting Minutes"},"content":{"rendered":"<p>Members Present: Virginia Trujillo, President<\/p>\n<p>Chris Velasquez, Secretary<\/p>\n<p>Lori Hagen, Member<\/p>\n<p>Maxine Mora, Member<\/p>\n<p>Jim Freese, Member<\/p>\n<p>Charles Lakins, Member<\/p>\n<p>Guests: Mary Tarango, Principal<\/p>\n<p>Rita Hirschy, APS Finance<\/p>\n<p><!--more--><\/p>\n<p>Special Ed Meeting called to Order at 6:05 pm<\/p>\n<p>Special Ed Training by Mona Sherrill with APS \u2013 See attached PowerPoint slides<\/p>\n<p>Regular Meeting called to Order at 7:37 pm<\/p>\n<p><strong>Approval of Previous Meeting Minutes<\/strong><\/p>\n<ul>\n<li>\u25cf Review Sep 6, 2014 meeting minutes:<\/li>\n<li>\u25cf Review Oct 21, 2014 Financial Only meeting minutes:<\/li>\n<\/ul>\n<p>o Correction \u2013 remove \u201cNAME\u201d replace \u201cCharles Lakins\u201d in the motion to approve Fiscal<\/p>\n<p>Management Policies and Procedures in financial discussion portion of minutes.<\/p>\n<p>o Motion to approve minutes as corrected \u2013 Jim Freese<\/p>\n<p>o 2nd \u2013 Charles Lakins<\/p>\n<p>o Passed unanimously<\/p>\n<p>o Motion to approve minutes \u2013 Jim Freese<\/p>\n<p>o 2nd \u2013 Chris Velasquez<\/p>\n<p>o Passed unanimously<\/p>\n<p><strong>School Finances (see Financial Agenda Packet attached \u2013 as of 31 October)<\/strong><\/p>\n<ul>\n<li>\u25cf Financial Statements for Review submitted. Expenditures report indicated that the Operational<\/li>\n<li>budget balance is in the black $238k, with $114k set aside for payment on the $105k debt.<\/li>\n<li>Financial reins not handed over to 21st Century as of yet. Received enough funds from the Public<\/li>\n<li>School Facility Authority to not only pay for our lease, but for our property taxes as well. Rita<\/li>\n<li>Hirschy was able to bundle the two when requesting funds. Big hooray for Rita.<\/li>\n<li>\u25cf Bank Reconciliation Reports submitted for review. Since using Wells Fargo for banking, Virginia<\/li>\n<li>asked if we could request Wells Fargo for available grants. Lori asked if APS grant writers are<\/li>\n<li>available to help the school write grant requests. Doesn\u2019t hurt to ask APS. Foundation could<\/li>\n<li>potentially take this task on once it gets to a stable structure.<\/li>\n<li>\u25cf Payroll &amp; Accounts Payable Disbursements submitted for approval. Several new items cleared<\/li>\n<li>this month to bring the total larger than usual amount. New computers, Ed materials, etc.<\/li>\n<\/ul>\n<p>o Motion to approve cash disbursements \u2013 Jim Freese<\/p>\n<p>o 2nd \u2013 Maxine Mora<\/p>\n<p>o Passed Unanimously<\/p>\n<ul>\n<li>\u25cf No BARS submitted for approval<\/li>\n<li>\u25cf 1 Request for Reimbursements submitted for IDEA-B.<\/li>\n<li>\u25cf Disposal list submitted for approval. Once APS Board approves, GC President signs, 2 Finance<\/li>\n<li>committee members sign, Director approves, goes to PED, they send approval, and then we can<\/li>\n<li>dispose of through approved vendor. See attached Financial Report, Disposal List for process.<\/li>\n<\/ul>\n<p>o Motion to approve Disposal List as submitted \u2013 Charles Lakins<\/p>\n<p>o Passed Unanimously<\/p>\n<p><strong>Principal&#8217;s Report<\/strong><\/p>\n<ul>\n<li>\u25cf Mary Tarango submitted her report for the record, see attached for report.<\/li>\n<li>\u25cf Enrollment numbers submitted. Total enrollment is 244 students. 250 was goal for next year, at<\/li>\n<li>80th day. Lost 2.5 units, but given T&amp;E rate and SEG number, would be ok with 250.<\/li>\n<li>\u25cf 80 Chrome Books arrived. Will be used for testing and will help tremendously in this regard.<\/li>\n<li>\u25cf Polar Express Community Night at Village Inn coming up on the 4th of December. 10% goes back<\/li>\n<li>to PTA. School of Choice Fair also on same night. Both 5pm to 8pm.<\/li>\n<li>\u25cf Barnes and Noble Fundraiser for Foundation on 12-14 December.<\/li>\n<li>\u25cf ACES Contract discussed. ACES is Association of Charter School Education Services. Similar to<\/li>\n<li>Cooperative Education Services that provide various things to Charter Schools. Membership is<\/li>\n<li>$250\/yr. Benefits are; provide list of vendors already approved by PED, provide Grant writers,<\/li>\n<li>services for e-rate, etc. It\u2019s another organization that provides alternative to Cooperative<\/li>\n<li>Education Services and provides a 2nd organization that we can look at for services.<\/li>\n<\/ul>\n<p>o Motion to approve school joining this organization \u2013 Jim Freese<\/p>\n<p>o 2nd \u2013 Maxine Mora<\/p>\n<p>o Passed Unanimously<\/p>\n<p>\uf0b7 Administrative review held Friday by Child Nutrition Program with PED on Federal Regulations<\/p>\n<p>for universal food programs. They went through records for \u2018\u201dree and reduced lunch.\u201d Two<\/p>\n<p>performance standards were identified for the audit, 1) Meal Access and Reimbursement, and 2)<\/p>\n<p>Meal Pattern and Nutritional Quality. Findings were found to be satisfactory. NO FINDINGS.<\/p>\n<p>Found us to be very organized. Wonderful news. Ms Cordova indicated this school has never<\/p>\n<p>had a \u201cno Findings\u201d report by Child Nutrition Program. Cudos for the staff!<\/p>\n<p><strong>New Business<\/strong><\/p>\n<p>\uf0b7 \u201cSchool Reach\u201d program presented by Charles Lakins. It is a way to get information to parents<\/p>\n<p>as expediently as possible via a recorded phone call made by the Principal or other school<\/p>\n<p>official. Announcements such as upcoming tests, school activities, important information about<\/p>\n<p>parent pickup, etc. $695\/yr for 270 students. Agenda item for next time.<\/p>\n<p>\uf0b7 Charles Lakins discussed the hair color issue discussed at September meeting. Research of law<\/p>\n<p>indicated that there is no case law that allows students to go against public school regulation<\/p>\n<p>when it disrupts education. There has been no real issue at the school concerning hair color<\/p>\n<p>since the September meeting. If GC revises the current policy, it requires strict guidelines per<\/p>\n<p>the school\u2019s by-laws. Mr. Lakin\u2019s opinion is that the handbook policy should be stricter since it<\/p>\n<p>speaks to the uniqueness of our school. Virginia indicated her opinion is to not broach this<\/p>\n<p>subject at this time since there have been no issues with this policy since September. Agreed to<\/p>\n<p>shelve the issue at this time.<\/p>\n<ul>\n<li>\u25cf 16 December set for next Council meeting. 6pm.<\/li>\n<\/ul>\n<p>Motion to adjourn \u2013 Maxine Mora<\/p>\n<ul>\n<li>\u25cf 2nd \u2013 Lori Hagen<\/li>\n<li>\u25cf Passed unanimously.<\/li>\n<\/ul>\n<p>Meeting Adjourned at 9:41pm<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Members Present: Virginia Trujillo, President Chris Velasquez, Secretary Lori Hagen, Member Maxine Mora, Member Jim Freese, Member Charles Lakins, Member Guests: Mary Tarango, Principal Rita Hirschy, APS Finance<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[9],"tags":[],"_links":{"self":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/1065"}],"collection":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1065"}],"version-history":[{"count":1,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/1065\/revisions"}],"predecessor-version":[{"id":1066,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/1065\/revisions\/1066"}],"wp:attachment":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1065"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1065"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1065"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}