\u00a021st Century Public Academy<\/p>\n
Governance Council Meeting<\/p>\n
<\/p>\n
Dec 16, 2014<\/p>\n
<\/p>\n
Members Present: Virginia Trujillo, President<\/p>\n
Chris Velasquez, Secretary<\/p>\n
Lori Hagen, Member<\/p>\n
Jim Freese, Member<\/p>\n
Charles Lakins, Member<\/p>\n
<\/p>\n
Guests: Mary Tarango, Principal<\/p>\n
Rita Hirschy, Business Specialist<\/p>\n
John Everette, Parent<\/p>\n
Judy Bergs, APS Finance<\/p>\n
<\/p>\n
Members Absent: Maxine Mora, Member<\/p>\n
<\/p>\n
Meeting called to Order at 6:05 pm (by VP)<\/p>\n
Approval of Previous Meeting Minutes<\/p>\n
Review Nov 18, 2014 meeting minutes:<\/p>\n
Correction to Charles Lakins, \u2018VP,\u2019 not \u2018member\u2019 in members present and correction to typo on \u2018Free\u2019 in Free and Reduced lunch\u201d quote page 2<\/p>\n<\/li>\n
Motion to approve minutes as amended \u2013 Jim Freese<\/p>\n<\/li>\n
2nd \u2013 Lori Hagen<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Open Forum<\/p>\n
School Reach Program Presentation \u2013 Ryan Brinton<\/p>\n
\u2018GoToMeeting\u2019 presentation on the parent communication program features and capabilities. \u00a0Program able to send out voice, text, and\/or email messages. \u00a0School Reach will provide training and tech service during the life of the program. \u00a0Can sort phone numbers by class, specific teachers, or other customizable features. \u00a0Fee is 12 months service from time of activation.<\/p>\n<\/li>\n
Discussion ensued about how much the program is, is it viable, how it compares to existing system. \u00a0Is there a cost for transition? \u00a0Current system is by Rediker, existing school information system, and contract renew date is June. \u00a0$695 for 12\/mos for 270 students is cost for School Reach. \u00a0Current system is free with Rediker. \u00a0Put on agenda for next month to compare pricing.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
School Finances (see Financial Agenda Packet attached \u2013 as of 30 November)<\/p>\n
Financial Statements for Review submitted. \u00a0Expenditures report indicated that the Operational budget balance is in the black $200k, with approximately $120k set aside for payment on the debt. \u00a0Nothing out of the ordinary to report.<\/p>\n<\/li>\n
Bank Reconciliation Reports submitted for review. \u00a0Nothing out of the ordinary.<\/p>\n<\/li>\n
Payroll & Accounts Payable Disbursements submitted for approval. \u00a0Nothing out of the ordinary.<\/p>\n
Motion to approve Accounts Payable disbursements \u2013 Jim Freese<\/p>\n<\/li>\n
2nd \u2013 Lori Hagen<\/p>\n<\/li>\n
Passed Unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n
Three (3) BARS submitted for approval and 1 Cash Balance Adjustment<\/p>\n
1 Maintenance Bar for General Fund<\/p>\n<\/li>\n
4 Maintenance Bars for Support Services, Instruction Training Recruiting, Capital Outlay (SB-9 and HB-33)<\/p>\n<\/li>\n
1 Transfer Bar in General Fund<\/p>\n<\/li>\n
Cash Balance Adjustment<\/p>\n<\/li>\n
Motion to approve BARS \u2013 Lori Hagen<\/p>\n<\/li>\n
2nd \u2013 Jim Freese<\/p>\n<\/li>\n
Passed Unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n
Two (2) Requests for Reimbursements submitted for review. \u00a0SB-9 Matching fund and IDEA-B.<\/p>\n<\/li>\n<\/ul>\n
Principal\u2019s Report:<\/p>\n
Mary Tarango submitted her report for the record, see attached for report.<\/p>\n<\/li>\n
Total enrollment is 248 students, up from 244 last month. 250 is goal.<\/p>\n<\/li>\n
Polar Express Community Night at Village Inn and School of Choice Fair went well. \u00a0Very successful. \u00a0Gave out all flyers. \u00a0Kids involved. \u00a0Parents involved.<\/p>\n<\/li>\n
Barnes n Noble Foundation Fundraiser went well. \u00a0Santa came! \u00a0Kids and Teachers involved.<\/p>\n<\/li>\n
Two (2) current vacancies in Staff \u2013 6th Grade Science and 8th Language Arts. \u00a0Current 8th grade math teacher will teach 6th Grade Science starting next semester. \u00a0Potential for 8th grade math replacement is a 21st Century grad with Mechanical Engineering degree to fill in. \u00a0Plan for 8th Grade Language Arts is to have a retired National Board Certified teacher to come and teach Language Arts next semester.<\/p>\n<\/li>\n
Quality of Education Survey discussed<\/p>\n<\/li>\n<\/ul>\n
10 questions from PED, 5 questions from APS, and 5 questions from 21st Century.<\/p>\n<\/li>\n
Mary requested a change to one of the 5 questions for next year. \u00a0Question will read, in part, \u201c\u2026OSI provides positive learning experience\u2026\u201d to replace the current OSI question.<\/p>\n<\/li>\n
Motion to approve the 5 quality of education questions for next year \u2013 Jim Freese<\/p>\n<\/li>\n
2nd \u2013 Charles Lakins<\/p>\n<\/li>\n
Passed Unanimously<\/p>\n<\/li>\n<\/ul>\n
MAPs short cycle assessment data discussed<\/p>\n<\/li>\n<\/ul>\n
Math proficiency in 6th Grade exceeded Reading proficiency for 1st time since Mary has been Principal<\/p>\n<\/li>\n
\u201cMath moment\u201d is more focused this year to bring up math scores<\/p>\n<\/li>\n<\/ul>\n
New Business<\/p>\n
Charles Lakins presented the issue with the PTA and the IRS. \u00a0IRS advised the PTA that $1900 was due for not filing a form in June 2013. \u00a0Charles is concerned that the Governance Council is in charge of subordinate organizations, which includes PTA and trouble with the IRS could expose the school and\/or the principal as a non-voting member of the PTA. \u00a0Multiple Gov Council members indicated the PTA is a separate entity and is not governed by the Governance Council. \u00a0It is a separate organization with their own structure. \u00a0Concern is that the PTA pays for a number of functions in the school, it could be read the relation is changed due to these payments. \u00a0Multiple GC members read that differently, wherein the PTA simply donates funds, not specifically pays for services requested by the school. \u00a0Potential solution is for PTA not be part of the PTA national and state congress and under the umbrella of those two organizations. \u00a0Charles may discuss this with PTA at a future PTA meeting.<\/p>\n<\/li>\n<\/ul>\n
Next Meeting<\/p>\n
26 January set for next Council meeting. \u00a06pm.<\/p>\n<\/li>\n<\/ul>\n
<\/p>\n
Motion to adjourn \u2013 Jim Freese<\/p>\n
2nd \u2013 Charles Lakins<\/p>\n<\/li>\n
Passed unanimously.<\/p>\n<\/li>\n<\/ul>\n
<\/p>\n
Meeting Adjourned at 9:19pm<\/p>\n
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