Members Present: Virginia Trujillo, President<\/p>\n
Chris Velasquez, Secretary<\/p>\n
Lori Hagen, Member<\/p>\n
Maxine Mora, Member<\/p>\n
Jim Freese, Member<\/p>\n
John Everette, Parent<\/p>\n
<\/p>\n
Members Absent: Charles Lakins, Vice President<\/p>\n
<\/p>\n
Guests: Mary Tarango, Principal<\/p>\n
Rita Hirschy, COO<\/p>\n
Marian Davis, Parent<\/p>\n
\u2018Mack\u2019 Davis, Parent<\/p>\n
Art Silva, Community Member<\/p>\n
\u00a0<\/p>\n
Governance Council Called to Order at 5:39 pm<\/p>\n
<\/p>\n
Roll Call<\/p>\n
Quorum met, only one member absent, 3 visitors. \u00a0Sign in sheet attached.<\/p>\n<\/li>\n<\/ul>\n
<\/p>\n
Approval of Previous Governance Council (GC) Meeting Minutes<\/p>\n
Review 11 Jun meeting minutes. \u00a0No edits.<\/p>\n
Motion to approve minutes \u2013 Lori Hagen<\/p>\n<\/li>\n
2nd \u2013 John Everette<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
Request to add additional BAR to current agenda<\/p>\n
Chris Velasquez requested a motion to add a last minute BAR (Initial Budget) to current agenda.<\/p>\n
Motion to amend agenda to add new BAR agenda item \u2013 John Everette<\/p>\n<\/li>\n
2nd \u2013 Lori Hagen<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
<\/p>\n
Open Forum<\/p>\n
Rita Hirschy discussed needing to approve a resolution for having a set time for GC meetings, at least by next meeting. \u00a0Will vote to have a set time and set day of the month for all future meetings.<\/p>\n<\/li>\n
Marian Davis, guest, asked if the GC is in discussions to change the location of the school. \u00a0She overheard that we (school) are looking at moving and attended council meeting to find out more information. \u00a0Virginia indicated we won\u2019t be moving for a while. \u00a0Recent portables have been constructed and are just being set up now. \u00a0We are indeed, however, looking for a permanent building for the future of the school. \u00a0Mary indicated that in 2010, a $1.85M bond was approved to purchase a building and currently are on a list with APS for new facility. \u00a0That process, however, is extremely slow and requires a large commitment from the school. \u00a0We are simply not in a position to purchase a building right now, but are always looking.<\/p>\n<\/li>\n<\/ul>\n
Approval of GC ByLaws<\/p>\n
Discussed some of the changes to the Bylaws in order to clean up some old language. \u00a0Major points were attendance, terms, method to elect officers, Roberts rules of Order guidelines, open meetings rules, conflict of interest rules and clarifications, etc. \u00a0Proposed changes are attached.<\/p>\n<\/li>\n<\/ul>\n
Motion to approve GC ByLaws changes \u2013 Jim Freese<\/p>\n<\/li>\n
2nd \u2013 John Everette<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n
Approval of Student Handbook<\/p>\n
No Changes made, simply need to approve to begin year.<\/p>\n<\/li>\n<\/ul>\n
Motion to approve Student Handbook \u2013 Maxine Mora<\/p>\n<\/li>\n
2nd \u2013 Lori Hagen<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n
Approval of Employee Handbook<\/p>\n
No Changes made, simply need to approve to begin year.<\/p>\n<\/li>\n<\/ul>\n
Motion to approve Employee Handbook \u2013 Jim Freese<\/p>\n<\/li>\n
2nd \u2013 John Everette<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n
Approval of Contract for Relocation of Portable Building<\/p>\n
Needed to formally approve contract to accept buildings on loan from APS.<\/p>\n<\/li>\n<\/ul>\n
Motion to approve contract \u2013 Lori Hagen<\/p>\n<\/li>\n
2nd \u2013 Jim Freese<\/p>\n<\/li>\n
Passed unanimously<\/p>\n<\/li>\n<\/ul>\n
School Finances (see Financial Agenda Packet attached)<\/p>\n
Chris Velasquez, finance committee chairman, presented the financials for approval.<\/p>\n<\/li>\n
Financial Statements presented for GC review, no action needed. \u00a0Current bank balance is $682k, carry over amount to next FY is approximately $45k.<\/p>\n<\/li>\n
Current audit activities and the transition from ending the FY books while starting a new FY made it difficult to generate accurate, detailed reconciliation reports, however, there is nothing out of the ordinary to report.<\/p>\n<\/li>\n
Cash Disbursements for June (~$103k) and July (~$200k), submitted for approval. \u00a0Disbursements are in line with typical monthly values. \u00a0Large, lump sum disbursements at the beginning of the FY in July, is the reason for discrepancy between June and July.<\/p>\n
Motion to approve Cash disbursements \u2013 Chris Velasquez<\/p>\n<\/li>\n
2nd \u2013 John Everette<\/p>\n<\/li>\n
Passed Unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n
5 BARS submitted for approval<\/p>\n
Initial BAR #001-027-1516-0001-IB for NM Grown Fresh Fruit and Vegetables program from State grant, $263 initial budget increase.<\/p>\n<\/li>\n
Initial BAR #001-027-1516-0002-IB for Golden Apple program from funds not used from previous award, $74 initial budget increase.<\/p>\n<\/li>\n
Initial BAR #001-027-1516-005-IB for Capital Outlay fund from Lease Assistance Grant Award Program, $184,193 initial budget increase.<\/p>\n<\/li>\n
Maintenance BAR \u00a0#001-027-1516-0003-M for Operational fund for maintenance of FICA, ERA, Medicare, etc. benefits, $0 net change.<\/p>\n<\/li>\n
Maintenance BAR #001-027-1516-0004-M for Capital Outlay fund for adjustment to construction services and building purchase fund items, $0 net change.<\/p>\n<\/li>\n
Motion to approve BARs \u2013 Chris Velasquez<\/p>\n<\/li>\n
2nd \u2013 Jim Freese<\/p>\n<\/li>\n
Passed Unanimously<\/p>\n<\/li>\n<\/ul>\n<\/li>\n
No Requests for Reimbursement (RFRs) submitted, with no action needed.<\/p>\n<\/li>\n<\/ul>\n
Nominating Committee Report<\/p>\n
VP and Sec not up for election until next year.<\/p>\n<\/li>\n
Only one person interested in position of GC President \u2013 Current president Ms Virginia Trujillo.<\/p>\n<\/li>\n
Al Sanchez requested to be on Audit Committee. \u00a02 community members resigned from Audit Committee. \u00a0Mr Sanchez will submit credentials to nominating committee in the next meeting.<\/p>\n<\/li>\n<\/ul>\n
Principal\u2019s Report:<\/p>\n
APS loaned us two portables via APS President Brad Winter.<\/p>\n<\/li>\n
Meeting with Mr. Wijenje (APS) set up to discuss the $1.58M bond currently on the books and discuss information regarding our building needs. \u00a0Long range planning committee will submit plans after that meeting.<\/p>\n<\/li>\n
Target move in date to new portables is 1st day of school.<\/p>\n<\/li>\n
Happy to report we are Fully Staffed! \u00a0School is in a position to meet our requirement for special Ed as well. \u00a0We met our Maintenance of Effort in Special Ed last year as well. \u00a0Good news.<\/p>\n<\/li>\n
Student count presented by grade \u2013 see attached. \u00a0Budget enrollment target is 252. Current enrollment is 263.<\/p>\n<\/li>\n
Boys and Girls club called last minute and advised that they will not be doing Before School program. \u00a0Will still be doing after school. \u00a0Need to find alternative. \u00a0Parents rely on that.<\/p>\n<\/li>\n
We lost our athletic director last minute as well. \u00a0Richard Tarango is going to volunteer to be athletic director, unpaid, in the meantime. \u00a0Ms Kerwin will be assisting and will handle administrative duties.<\/p>\n<\/li>\n<\/ul>\n
Old Business<\/p>\n
No old business<\/p>\n<\/li>\n<\/ul>\n
Next Meeting<\/p>\n
1st Tuesday of the month at 5:30 from here on out. \u00a0Finance Committee at 4:30.<\/p>\n<\/li>\n<\/ul>\n
<\/p>\n
Motion to adjourn \u2013 John Everette<\/p>\n