{"id":3569,"date":"2016-10-26T21:03:53","date_gmt":"2016-10-26T21:03:53","guid":{"rendered":"http:\/\/21stcenturypa.com\/wp\/?p=3569"},"modified":"2016-10-26T21:03:53","modified_gmt":"2016-10-26T21:03:53","slug":"10416-gc-meeting-minutes","status":"publish","type":"post","link":"https:\/\/21stcenturypa.com\/wp\/?p=3569","title":{"rendered":"10\/4\/16 GC Meeting Minutes"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Members Present:<\/span> <span style=\"font-weight: 400;\">Virginia Trujillo, President<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Chris Velasquez, Vice-President<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> Lori Hagen, Secretary<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Camille Cordova, Member<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Members Absent:<\/span> <span style=\"font-weight: 400;\">Art Silva, Member<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Guests: Mary Tarango, Principal<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Rita Hirschy, COO<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Phil Sapien<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Jim Richardson<\/span><\/p>\n<p><b>Governance Council Called to Order at 5:38 p.m. by Virginia Trujillo<\/b><\/p>\n<p><b>Roll Call<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Quorum met. \u00a0<\/span><\/li>\n<\/ul>\n<h2><b>Approval of Previous Governance Council (GC) Meeting Minutes<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Motion to approve minutes \u2013 Lori Hagen<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\">. \u2013 Chris Velasquez<\/span><\/p>\n<p><span style=\"font-weight: 400;\"> \u00a0Motion Approved<\/span><\/p>\n<h2><b>Open Forum<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\">\n<h2><b>Phil Sapien \u2013 <\/b><span style=\"font-weight: 400;\">attended meeting and introduced himself to the Governance Council. <\/span><\/h2>\n<\/li>\n<li style=\"font-weight: 400;\"><b>Rita Hirschy<\/b><span style=\"font-weight: 400;\"> \u2013 reported that during the audit that 2 recommendations were made by the auditors. \u00a01. \u00a0All members to sign a \u201cConflict of Interest\u201d document in addition to the \u201cCode of Conduct\u201d statement. \u00a0Rita will find and send a conflict of interest statement to all GC members for review. \u00a0Rita made the suggestion that the Code of Conduct and the Conflict of Interest statements become documents that the GC members sign annually. \u00a02. Make sure the Governance Council understands how to read and interpret a bank statement.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Rita will conduct a training for the GC on reading the Bank Statements at the next GC meeting.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>Virginia Trujillo<\/b><span style=\"font-weight: 400;\"> \u2013 would like to have the new Charter Director, Joseph Escobedo try to arrange for board training regarding finance.<\/span><\/li>\n<\/ul>\n<h2><b>Finance Report \u2013 <\/b><span style=\"font-weight: 400;\">It was stated that quarter financials ending 6\/30\/16, pending final audit review, do no have to be voted on for approval, but Virginia stated that she wants the GC to approve all financial matters<\/span><b>. <\/b><\/h2>\n<h2><span style=\"font-weight: 400;\">Cash disbursements are as follows:<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">August 2016 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0$119,092.24<\/span><\/p>\n<p><span style=\"font-weight: 400;\">September 2016 \u00a0\u00a0$159,733.66<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion to approve cash disbursements \u2013 Chris Velasquez<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\"> \u2013 Camille Cordova<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion Approved<\/span><\/p>\n<p><span style=\"font-weight: 400;\">End of Fiscal Year 16 BARS for approval:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0032-M<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0033-M<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0040-T<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0047-T<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0048-M<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1516-0049-M<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-024-1516-0051-T<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All BARs were for the line item cleanup for the end of the fiscal year 2016.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion to approve the BARS for FY16 clean up \u2013 Chris Velasquez<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\">&#8211; Camille Cordova<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion Approved.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Approval of BARs for FY2017:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1617-0001-I \u00a0\u00a0Increase for 24154 $530.00<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1617-0004-T Transfer to cover line items overages<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1617-0005-M<\/span> <span style=\"font-weight: 400;\">Maintenance to cover line item overages<\/span><\/p>\n<p><span style=\"font-weight: 400;\">BAR 001-027-1617-0008-T Transfer to cover line items overages <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion to approve the BARs for FY17- Chris Velasquez<\/span><\/p>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\">&#8211; Camille Cordova<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion Approved<\/span><\/p>\n<p><b>Officer Elections <\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lori Hagen nominated Chris Velasquez for Vice President,<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\"> \u2013 Camille Cordova, vote was unanimous<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Chris Velasquez nominated Lori Hagen for Secretary,<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\"> \u2013 Camille Cordova, vote was unanimous<\/span><\/p>\n<h2><b>Building Committee Report \u2013 <\/b><span style=\"font-weight: 400;\">Jim stated that the work is still progressing and we are trying to finalize financial process for the transaction. \u00a0We want to make sure that we are in compliance with State Statute. \u00a0Mary Tarango will contact Paul Aguilar, Deputy Secretary of Education, to try to schedule a meeting for clarification. \u00a0There was a meeting with the realtor and deadlines were established. \u00a0We have requested a conceptual drawing by October 19<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\">. \u00a0Reg Olson, our realtor will relay our concerns and deadlines to the owner.<\/span><\/h2>\n<h2><b>Membership \u2013 <\/b><span style=\"font-weight: 400;\">New language was posted as required.<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Motion for approval \u2013 Camille Cordova<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\"> \u2013 Lori Hagen<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Motion Approved<\/span><\/p>\n<h2><b>Principal\u2019s Report \u2013 <\/b><span style=\"font-weight: 400;\">Mary stated that as of Tuesday, September 6, 2016 the student counts are as follows:<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">5<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> grade \u2013 32<\/span><\/p>\n<p><span style=\"font-weight: 400;\">6<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> grade \u2013 57<\/span><\/p>\n<p><span style=\"font-weight: 400;\">7<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> grade \u2013 80<\/span><\/p>\n<p><span style=\"font-weight: 400;\">8<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> grade \u2013 79<\/span><\/p>\n<p><b>TOTAL \u2013 248<\/b><span style=\"font-weight: 400;\"> (Goal 252) 40-day count is October 12, 2016<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Mary shared budget concerns and the cuts that may occur during the Special Session. \u00a0We assume that will be some cuts but we should be ok for this year. \u00a0The APS School of Choice Fair is Thursday, October 20<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\">. \u00a0We will have a table and will be recruiting both 6<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> grade for this year and all grades for next year. \u00a0This is a big event for us in terms of recruitment. \u00a0The PTA Fall Festival is Friday, October 28<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\"> from 5:30pm to 8:30 pm. \u00a0Everyone is invited. \u00a0Chromebooks have been purchased and have arrived. \u00a0We now have a 1-1 inventory of chromebooks to students. \u00a0Testing will be less intrusive. \u00a0The school will also have a \u201cpractice\u201d school evacuation on Monday, October 17<\/span><span style=\"font-weight: 400;\">th<\/span><span style=\"font-weight: 400;\">. \u00a0This went very well last year and we felt it necessary to have this drill earlier in the year.<\/span><\/p>\n<h2><b> Next Meeting<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">November 1, 2016 at 5:30 p.m. \u00a0Finance meeting at 4:30 p.m.<\/span><\/li>\n<\/ul>\n<p><b>Motion to adjourn \u2013 <\/b><span style=\"font-weight: 400;\">Camille Cordova<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">2<\/span><span style=\"font-weight: 400;\">nd<\/span><span style=\"font-weight: 400;\">. \u2013 Lori Hagen<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Motion approved<\/span><\/li>\n<\/ul>\n<p><b>Meeting adjourned at 7:13 p.m.<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Members Present: Virginia Trujillo, President Chris Velasquez, Vice-President Lori Hagen, Secretary Camille Cordova, Member Members Absent: Art Silva, Member &nbsp; Guests: Mary Tarango, Principal Rita Hirschy, COO Phil Sapien Jim Richardson Governance Council Called to Order at 5:38 p.m. by Virginia Trujillo Roll Call Quorum met. \u00a0 Approval of Previous Governance Council (GC) Meeting Minutes 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