21 ST CENTURY PUBLIC ACADEMY PTA EXECUTIVE BOARD MEETING MINUTES
\nDate, Time and Location: November 13, 2017; 5:45 pm in the School Cafeteria
\nMEETING CALLED TO ORDER BY Juliann Salinas at 5:45 pm
\nIn Attendance: Juliann Salinas- President, Mary Anne Owen-Secretary, Sharon
\nHart-Treasurer, Teresa Payne, Mary Tarango, Denise Geoffrion, Michael Haley,
\nCrystal Salas, Jennifer Withrow, Linda Phipps, Kim Fields-Haley<\/p>\n
I. Review and Approval of October Minutes – Moved to approve by Denise
\nGeoffrion and 2 nd by Crystal Salas
\nII. Treasurers Report – We currently have 2 bank accounts, Peoples Bank
\nand US Bank. We transferred some money into the new US Bank
\naccount until we can close the Peoples Bank account. The details for
\nwhat was brought in during the Fall Festival and Student Store are on
\nthe Treasurers Report.
\nIII. Membership – Normally done with Vice President position. We currently
\nhave 30 members. You do not need to attend monthly meetings but will
\nbe included on all correspondence for school functions.
\nIV. Presidents Report – report is included in with West Side Bus report
\nV. Principals Report – We ordered 26 cases of trash bags and all that are
\nleft 10 orders (2 blue, 4 yellow, 4 white). We have the contract with APS
\nfor the bus which is $26,155.00 which includes insurance. The bus has
\nalready started. A 21 st Century Bus Policy is on line and will go in front of
\nthe Governance Council on Thursday. It is a learning process and there
\nhas been a couple of hiccups. Things are looking good. There have been
\nup to 31 kids riding the bus. We should get over $1,000.00 profit on the
\ntrash bags along with donations. Someone should stick around at the
\nbus stops until all kids have been picked up, just in case someone is late.
\nA list of parents and phone numbers has been sent in case of an
\nemergency. The transportation group is separate from PTA, but we are
\nallowing them to deposit their funds into our account. Student Counsel<\/p>\n
and the school are only allowed to sell Dions Pizza for a fundraiser. On
\nFriday, Dions Pizza will be for sale to fundraise for a family in need. The
\nPTA\/Student Store will donate the sodas. Can we add Sharon Hart on
\nthe account as a signer? It was moved by Kim Fields Haley and 2 nd by
\nDenise Geoffrion. Can the transportation group have their own account,
\nor should the funds be kept in the PTA account? Since they are not a
\nseparate bonded entity (not a 501-C Corp), we will allow them to keep
\nthem to keep their funds in our checking account. Transportation will be
\non a separate line item on the Treasurers Report. We will need to keep
\ndetailed record. New Minutes will need to be drawn up to get Sharon
\nHart and Crystal Salas added to the checking account. Hopefully the
\nteachers will be able to move into the Portables soon. Phase 2 will begin
\nin January which will be 2 nd story with 8 class rooms and the music room
\nand the gym.
\nVI. Fundraising Committee-
\na. West Side Bus – \u201cShop With Scrip\u201d is a fundraiser to purchase gift
\ncards, as face value and bought on line, we will get a certain % back,
\ndepending on which gift card it is. There are many options of gift
\ncards on the website. Denise Geoffrion is the heading up this
\nfundraiser. This is a major fundraiser and a lot of money can be
\nearned. The purchase is done on line. We can include out of town
\nfamilies on this fundraiser, which would increase the profit. Denise
\nwill look more into this fundraiser and give an update at the next
\nmeeting. Another fundraising idea is Amazon Smiles. An account will
\nneed to be set up in order for this fundraiser. What about purchasing
\na hat with 21 st Century Public Academy logo? Mr. Haley will look into
\nhow much they are and what kind of profit could be made off of
\nthem and report back at the next meeting. \u201cStuff the Bus\u201d is in
\nDecember, can the kids who rides the bus wear jeans that day? Yes,
\nthey can. Another fundraising idea is a \u201cBreak the Rule\u201d day or Spirit
\nDay where kids can pay up to $5.00 to break 5 rules (attire, food,
\nchew gum\u2026), this will be up to Mrs. Tarango. How will it work? Will
\nthere be wrist bands? How about selling Yeti cups with the 21 st
\nCentury Logo on them at an event? Maybe in the Spring.<\/p>\n
b. Non-Fundraiser Fundraiser for PTA – We typically have a fall
\nfundraiser. This will be the PTA\u2019s fundraiser, all funds from this will go
\nto the PTA to be able to help our teachers to help our school to help
\nour kids. Jennifer Withrow has a copy of the Non-Fundraiser
\nFundraiser form or will get it from our past Fundraising Committee
\nchair. Even if a donation is made to the Non-Fundraiser Fundraiser,
\nthe fundraising information will still go out to all the kids. We need to
\nmake sure communication is clear as to what fundraising event is
\ngoing to support either the PTA or the West Side bus. We don\u2019t want
\nto parent\u2019s to get over whelmed with fund raising. Maybe the West
\nSide bus can come up with their own logo to add to their
\ncommunication just to make it clearer. Next year will not need to do
\nany fundraising for the bus unless we get another bus. We will need
\nto support each other (West Side Bus and PTA).<\/p>\n
VII. Social Committee – Science Bowl in December 1, 2017 and Spelling Bee
\nis December 7, 2017. We will need prizes for both along with cookies
\nand punch. We have 6 Cold Stone Creamery gift cards for the Spelling
\nBee. We still need gift ideas for the Science Bowl. Teresa and Jennifer
\nwill be looking into places to get prizes from (20 prizes). We need 23
\nprizes all together (3 for Science Bowl and 20 for Spelling Bee).
\nVIII. VP Elections – Crystal Salas is nominated. It was moved by Mary Tarango
\nto elect Crystal Salas as new Vice President, Jennifer Withrow 2 nd the
\nmotion. This position includes being the back up for the President, Box
\nTops and Membership.
\nIX. New Business \u2013 None
\nMeeting was adjourned at 6:54 pm. It was moved to close the meeting by Jennifer
\nWithrow and 2 nd by Crystal Salas.<\/p>\n","protected":false},"excerpt":{"rendered":"
21 ST CENTURY PUBLIC ACADEMY PTA EXECUTIVE BOARD MEETING MINUTES Date, Time and Location: November 13, 2017; 5:45 pm in the School Cafeteria MEETING CALLED TO ORDER BY Juliann Salinas at 5:45 pm In Attendance: Juliann Salinas- President, Mary Anne Owen-Secretary, Sharon Hart-Treasurer, Teresa Payne, Mary Tarango, Denise Geoffrion, Michael Haley, Crystal Salas, Jennifer Withrow, […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[8],"tags":[],"_links":{"self":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/4363"}],"collection":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=4363"}],"version-history":[{"count":1,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/4363\/revisions"}],"predecessor-version":[{"id":4364,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=\/wp\/v2\/posts\/4363\/revisions\/4364"}],"wp:attachment":[{"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=4363"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=4363"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/21stcenturypa.com\/wp\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=4363"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}