11/16/17 GC Minutes

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Members Present: Chris Velasquez, Vice President
Phillip Sapien, Member by phone
Art Silva, Member
Kathy Webb, Member
Members Absent: Virginia Trujillo, President
Guests: Mary Tarango, Principal
Rita Hirschy, COO
Kathy Potter
Reginald Olson

Governance Council Called to Order by Chris Velasquez at 5:46 p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to change agenda to discuss #4 Revised Real Estate Contract by phone
with Phillip Sapien – Chris Velasquez
2 nd . – Kathy Webb
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of October 17, 2017 – Kathy Webb
2 nd . – Art Silva
Motion Approved
Open Forum – Phillip Sapien was called to be involved in discussion on Revised Real
Estate Contract. Reginald stated that commission would be capped. Commission usually
due at time of occupancy but Reginald agreed to receive commission after 1st quarter to
give 21 st Century extra time. It was stated that MELD wants Bond initiative complete.
Rita will send paperwork to Mr. Fuentes to review amended agreement,
Finance Report
Approval of following BARS:
BAR001-027- 1718-0014- I – $3,210 – Title II Carryover
BAR001-027- 1718-0016- I – $7,168 – Instructional Materials
 Motion to approve BARS – Chris Velasquez
2 nd . – Art Silva
Motion Approved

Approval of Cash Disbursements for August, September, & October, 2017:
August – $415,184.82
September – $207,081.56
October – $224,438.19
 Motion to approve to Cash Disbursements – Chris Velasquez
2 nd . – Art Silva
Motion Approved
Bus Behavior – Policy was copied from APS. Bus misconduct will be added to Student
Behavior Handbook.
 Motion to approve – Kathy Webb
2 nd . – Art Silva
Motion Approved
Bus Contract – Contract with APS, which will include 4 stops.
 Motion to approve – Art Silva
2 nd – Kathy Webb
Motion Approved
Use of Video for Improving Instructional Practices – Policy will be put on website and
sent out to all parents.
 Motion to approve – Kathy Webb
2 nd – Art Silva
Motion Approved
Building Report – Mary stated that right now the priority is the portables. Mary also
stated that hopefully portables would be ready by November 21, 2017, worst-case
scenario, the end of November. Final payment of $67,000 from APS has been requested.
A final walkthrough with contractor has not been scheduled.
Principal’s Report –
40 day count – 240.
Transportation – Bus transportation has started and so far has been a pleasant experience.
Barnes & Noble – Fundraiser will be held December 8, 9, and 10, 2017. Rules have
changed so probably will not make as much as last year.
Golf Tournament – Will be held at Canyon Club on April 30, 2018. Contract has been
signed.
Portables – Discussed with Building Report.
MAPS Cycle 2 will be in December, 2017.
E2E Grant for $65,000 was submitted. Will be notified in December.

Federal Monies awarded to New Mexico for Charters in the amount of $26,000,000.
Next Meeting
 TBD
Motion to adjourn – Kathy Webb
 2 nd . – Art Silva
Motion Approved
Meeting adjourned at 7:49 p.m.

Governance Council Resolution No. 12-7- 2017

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Resolution: To reject the offered contract of Realtors Association of New Mexico General
Amendment 2-2017 between Reginald L. Olson, Exp Realty, LLC and 21 st Century Public Academy and
propose counter offer of payment.
Whereas, 21 st Century Public Academy requested an opinion from their attorney Mr. Robert Fuentes
regarding the issue of signing the newly submitted contract between 21 st Century Public Academy and
Mr. Olson of Exp, Realty, for broker commission on the purchase of 4300 Cutler Ave., Albuquerque,
New Mexico 87110
Whereas, 21 st Century Public Academy had a signed Broker agreement with Mr. Olson of Exp. Realty
beginning February 15, 2016 with an ending date of September 15, 2016,
Whereas, Mr. Olson permitted the original agreement to expire and then attempted to extend the
original agreement by having a new agreement signed after the original agreement expiration date,
Whereas, the second agreement is not legally valid due to the lack of new consideration not being
noted in the second agreement document.
Whereas, Mr. Olson has agreed to modify his commission from the first agreement from 3% to a flat
rate of $100,000.00 plus NMGRT which would be split equally between 21 st Century Public Academy(
the buyer) and MELD, LLC(the seller),
Whereas, Mr. Olson has put forth an Amendment 2-2017 for consideration by the 21 st Century Public
Academy Governance Council for payment of his mutually agreed upon commission of $50,000.00 plus
NMGRT (currently 7.5%) for a total of $53,750.00 with the condition that if MELD, LLC does not pay
their agreed half of the commission then the school would be responsible for payment of the
remaining commission to Mr. Olson due from MELD, LLC.
Whereas, 21st Century Public Academy Governance Council agrees to pay Mr. Olson the $50,000.00
plus NMGRT commission for his services in acquiring the 4300 Cutler Ave. property, the council does
not agree to pay commission for the associated properties nor the vacant lot as stated in Mr. Olson’s
amendment 2-2017.
Be it resolved, that the 21 st Century Public Academy Governance Council is eager to settle the issue of
broker commission with Mr. Olson as soon as possible. Therefore, the Council has decided to offer to
pay Mr. Olson the half of his commission payment ($50,000.00 plus NMGRT for a total of $53,750.00)
due from 21 st Century Public Academy which is conditioned upon receipt of a full release from Mr.
Olson for 21 st Century Public Academy and the 21 st Century Public Academy Governance Council with
the provision that Mr. Olson is able to pursue his claim for commission due against MELD, LLC., if he
chooses to do so. It is in the best interest of all parties to make this offer valid until December 21,
2017. At that time this offer will become null and void.
We, the Governance Council of 21 st Century Public Academy hereby approve and adopt resolution 12-
7-2017 as outlined herein.
Passed and Approved this 7 th of December, 2017

10/17/17 GC Minutes

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Governance Council Called to Order by Virginia Trujillo at 5:40 p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to approve agenda – Phillip Sapien
2 nd . – Kathy Webb
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of September 5, 2017 – Art Silva
2 nd . – Phillip Sapien
Motion Approved
Finance Report
Approval of following BARS:
BAR001-027- 1718-0004- IB – $ 1,185 – Golden Apple Grant
BAR001-027- 1718-0005- IB – $ 2,977 – GO Bond Library
BAR001-027- 1718-0006- IB – $182,958 – Lease Reimbursement
BAR001-027- 1718-0003- I – $ 657 – Carryover – IDEA B
BAR001-027- 1718-0008- M – $ -0-
BAR001-027- 1718-0010- M – $ -0-
BAR001-027- 1718-0011- M – $ -0-
BAR001-027- 1718-0013- M – $ -0-
BAR001-027- 1718-0012- T – $ -0-
 Motion to approve BARS – Chris Velasquez
2 nd . – Kathy Webb
Motion Approved
Approval of Quarterly Finance Reports for April, May, June, July, August, 2017.

Ending Quarter September, 2017:
Budget – $648,970
Activity – $23,021
 Motion to approve to Finance Reports – Chris Velasquez
2 nd . – Phillip Sapien
Motion Approved
Approval of Disposition of Property – Trailer on old property to be sold.
 Motion to approve – Chris Velasquez
2 nd . – Phillip Sapien
Motion Approved
Wellness Policy – Mary distributed Wellness Policy for both employees and students. It
will be included in Safety Plan.
 Motion to approve Wellness Policy – Phillip Sapien
2 nd – Chris Velasquez
Motion Approved
Revised Real Estate Contract –
 After discussion, there was a motion for the Board not to sign anything until the
owner/seller signs an amended agreement either jointly or separate, contingent on
sale of bonds. If there is a separate agreement, by owner/seller, 21 st . Century will
need a separate agreement as well.
Motion to approve – Phillip Sapien
2 nd . – Kathy Webb
Motion Approved
Building Report – Mary stated that portables are still not functional. Permit process
changed on October 1, 2017. Work is still being done on the main building. At this time,
classrooms are being shared.
Principal’s Report –
40 day count – 240. Would like an enrollment of 252. There are 5 contacts
through Sandia Lab promotion day. APS School of choice will be held on
Thursday, October 26, 2017.
Transportation – School has to pay for transportation the 1 st year. A plan was presented
to PTA and Mary. There will be 3 stops on West Side. 46 students have committed to
riding bus. Contracted bus transportation with Herrera. Parents will be fundraising for 1 st
year to fund bus and the 2 nd year will be funded by PED.
Fall Festival – Fall Festival will be held on Saturday, October 28, 2017.
Next Meeting
 Thursday, November 16, 2017

Motion to adjourn – Kathy Webb
 2 nd . – Chris Velasquez
Motion Approved
Meeting adjourned at 7:07 p.m.