5/20/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Virginia Trujillo, President (logged out at approx.. 6:00pm)

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Art Silva, Vice-President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Victoria Tafoya
2 nd — Gary Boyd
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, April 22 nd , 2021 meeting—Victoria Tafoya
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum
FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Discussion included maintaining compliance with NMPED requirements, CARES Act
Funding and maintaining a positive balance in all functions. Discussed carryover funds. Waiting
on Title I, Title II and Title III Award letters from NMPED. Discussed certain POs including one
that was processed to upgrade water fountains within the school. April general ledger tied to the
bank statement with no difference.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and Bank Reconciliation for April 2021 *

Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0034-IB- CARES ACT FUND
Motion to Approve BAR—Gary Boyd
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION PREAPPROVAL OF BARS FOR EOY
Motion to Approve Preapproval of BARS for EOY—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22

Discussion only no action taken
DISCUSSION AND UPDATE ON GC TRAINING

Discussion about process for signing up for required GC Training

DISCUSSION OF CEO’S EVALUATION

Documents were emailed by the CEO to the Governing Council members regarding the
evaluation. Documents included Policy, Standards and Rating Sheet. During the June
meeting, CEO will send responses to narrative sections of the evaluation. A closed session
will be held in June to complete the process per policy.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Elementary Fine Arts Application- will include projected 1st , 2nd , 3rd Grades- based on 40 day
    count). Due May 21 st (Initial Funding amount $86,827.00).
  2. PED Surveys completed. Student and Educator Opportunity to Learn (OTL) & Quality of Food survey
  3. 2021-2022 Registration Numbers (May 13, 2021)
    1 st Grade–8
    2 nd Grade–8
    3 rd Grade–11
    4 th Grade–24
                       5 th Grade–37
                       6 th Grade – 98
                       7 th Grade – 86
                       8 th Grade – 107
    Total: 379
    Total Projected Enrollment: 390
  4. 2020-21 Registration Numbers (May 13, 2021)
    4 th Grade– (27)
    5 th Grade – (42)                        

               6 th Grade – (87)                                            
             7 th Grade – (102)                                    
              8 th Grade – (95)                                            
          Totals:      (353) 
80/120 Day Average – 351

  1. Charter Division Site Visit (May 3)- No Tier Status or Score will be provided for our Charter
    Performance Review/Accountability System. Noted- Mission Goal/Success in enhanced virtual out of
    school instruction and for continuing our short cycle assessments used to guide instruction.
    Report will post in WebEPSS for our review soon.
  2. IDEA B Application- IDEA B funds for above and beyond costs to educate a special education student-
    social workers. (Moved to Agenda for Discussion and possible action item)
  3. Title 1, 2, 3 Applications submitted to PED for review.

DISCUSSION AND POSSIBLE ACTION OF IDEA B APPLICATION
$88,941 for FY 21-22 Used for Social Worker Salaries

Motion to Approve IDEA B Application—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

INFORMATION:
8 th Grade Ceremony – Thursday, June 3 rd at 6:00pm-7:00pm in 21 st Century Gym with
projection system

  • Projector on building wall (Drive in style) and live streaming of the event
    Next Meeting: June 24 th , 2021
    Motion to Adjourn
    Motion to Adjourn—Victoria Tafoya
    2 nd Evelyn Dow
    Motion Approved by Roll Call Vote
    Meeting Adjourned at 6:30 PM

5/20/21 GC Agenda

Agenda for May 20, 2021
Meeting will be held at 5:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME
Join Zoom Meeting
ID: 97338597970
Passcode: 773115

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
April 22, 2021 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – APRIL
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- APRIL
IV. DISCUSSION AND POSSIBLE ACTION OF BARS
580-000-2021-0034-IB
V. DISCUSSION AND POSSIBLE ACTION
PREAPPROVAL OF BARS FOR EOY
VI. DISCUSSION AND POSSIBLE ACTION
REVISED BUDGET SY 21-22
VI. DISCUSSION AND UPDATE ON GC TRAINING
VII. DISCUSSION OF CEO’S EVALUATION
VIII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT

Next Meeting: June 24, 2021
Adjourn Meeting*

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

4/22/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Member
Gary Boyd, Member

Member Absent: Evelyn Dow, Member

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO
Lora Sedore, Prospective Board Member
Chris Aguilar, Consolidated School Support Services
Paul Aguilar, Consolidated School Support Services
Jim Richardson, Facilities Manager

Governance Meeting Called to Order by Virginia Trujillo, President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Gary Boyd
2 nd — Art Silva
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, March 18 th , 2021 meeting—Gary Boyd
2 nd —Victoria Tafoya
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum

New Membership- Lora Sedore*

Victoria introduced Lora Sedore, noted her commitment to fulfilling the governing board
responsibilities and to completing the required NMPED trainings for Governing Council
Members.
Motion to Approve Lora as a member of the board—Victoria Tafoya
2nd — Art Silva

Motion Approved via Roll Call Vote
Resignation of Board Members- Daniel Kegler

Daniel Kegler submitted his resignation letter to the Governing Council Board effective
April 19 th , 2021. The recruitment committee will begin to recruit another member to
serve on the council.

Introduction and Overview of 5 year Facilities Master Plan-Consolidated School Support Services
Presentation by Paul Aguilar and Chris Aguilar to lay out the process for delivery of the services in
the development of the facilities master plan including a series of surveys and public input
sessions, analysis, and observation. Anticipated timeline to complete from start to finish is about
180-190 days.
FINANCE
Art Silva notified the Governing Council that the Finance Committee met to review all the
monthly financial documents and proposed budget during the committee meeting prior to the
governing council meeting.
 Budget Report
Zach Kirchgessner presented Account Summary Reports for March 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements for March 2021

Motion to approve Cash Disbursements for March 2021
—Victoria Tafoya
2 nd Lora Sedore
Motion Approved by Roll Call Vote
 Bank Reconciliation for March 2021

Motion to approve Bank Reconciliation for March 2021
—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0031-T
580-000-2021-0032-I
580-000-2021-0033-I
Motion to Approve BARS—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF CALENDAR*

School Year 21-22 Calendar presented for approval. The calendar includes 10 additional
days for Extended Learning.
Motion to Approve Calendar—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF SALARY SCHEDULE *

School Year 21-22 Salary Schedule presented for approval. Every teacher and salary
employee received a mandatory 1.5% salary increase, reflected in the schedule. Salary
schedule reflects the minimum an employee must be paid.
Motion to Approve Salary Schedule—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF BUDGET*

Fiscal Year 2022 budget presented and reviewed.
Motion to Approve Salary Schedule—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

APPROVAL OF BYLAWS*

By-laws presented with no changes from previous year.
Motion to Approve By-Laws—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

RESOLUTION 4-22-21-1 – OPEN MEETINGS ACT*

Motion to Approve Resolution 4-22-21-1—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

CODE OF CONDUCT*

Motion to Approve Code of Conduct—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

CONFLICT OF INTEREST*

Motion to Approve Conflict of Interest—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote
RESOLUTION 4-22-21-2 – SIGNATORY AUTHORITY*

Motion to Approve Resolution 4-22-21-2—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

INTERNAL CONTROLS*

Motion to Approve Internal Control—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

GC TRAINING REQUIREMENTS

School Administration reminded Governing Council members of the training requirements
under the NMPEC. Bianca Belmonte-Sapien will send the Governing Board members the
list of required trainings and the number of remaining hours still to be completed.
No Action Required
PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. 2021-2022 Registration Numbers (April 15, 2021)
    1 st Grade-8
    2 nd Grade-8
    3 rd Grade-10
    4 th Grade-25
                       5 th Grade – 38
                       6 th Grade – 101
                       7 th Grade – 86
                       8 th Grade – 109
    Total: 382
    Total Projected Enrollment: 390
  2. 2020-21 Registration Numbers (April 15, 2021)
    4 th Grade- (27)
    5 th Grade – (42)                        
                       6 th Grade – (87)                                            
                       7 th Grade – (102)                                    
                       8 th Grade – (95)                                            
              Totals  (353)  120 Day count- February 10, 2021
    80/120 Day Average – 351
  3. Staff trained in NM-ASR Grades 5, 8 (Science); NM-MSSA Grades 4–8 (Reading/Math) Testing
    Completed April 12, 13, 14, 15. EL ACCESS Testing April 14-20. Remote students and Parent Opt Out Not
    tested.
  4. Launched Full Reentry- Successes/Challenges with COVID Safe Practices, State staff and student
    surveillance
  5. Charter School Division Site Visit May 3rd
  6. NM DASH District Educational Plans Due May 6 , 2021; IDEA B Application Due June 30, 2021
  7. Arts Council established and Meeting- April 21 st , May 5, June 2
    Next Meeting: May 20, 2021

Motion to Adjourn
Motion to Adjourn—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:46 PM

4/22/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Member
Gary Boyd, Member

Member Absent: Evelyn Dow, Member

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO
Lora Sedore, Prospective Board Member
Chris Aguilar, Consolidated School Support Services
Paul Aguilar, Consolidated School Support Services
Jim Richardson, Facilities Manager

Governance Meeting Called to Order by Virginia Trujillo, President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Gary Boyd
2 nd — Art Silva
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, March 18 th , 2021 meeting—Gary Boyd
2 nd —Victoria Tafoya
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum

New Membership- Lora Sedore*

Victoria introduced Lora Sedore, noted her commitment to fulfilling the governing board
responsibilities and to completing the required NMPED trainings for Governing Council
Members.
Motion to Approve Lora as a member of the board—Victoria Tafoya
2nd — Art Silva

Motion Approved via Roll Call Vote
Resignation of Board Members- Daniel Kegler

Daniel Kegler submitted his resignation letter to the Governing Council Board effective
April 19 th , 2021. The recruitment committee will begin to recruit another member to
serve on the council.

Introduction and Overview of 5 year Facilities Master Plan-Consolidated School Support Services
Presentation by Paul Aguilar and Chris Aguilar to lay out the process for delivery of the services in
the development of the facilities master plan including a series of surveys and public input
sessions, analysis, and observation. Anticipated timeline to complete from start to finish is about
180-190 days.
FINANCE
Art Silva notified the Governing Council that the Finance Committee met to review all the
monthly financial documents and proposed budget during the committee meeting prior to the
governing council meeting.
 Budget Report
Zach Kirchgessner presented Account Summary Reports for March 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements for March 2021

Motion to approve Cash Disbursements for March 2021
—Victoria Tafoya
2 nd Lora Sedore
Motion Approved by Roll Call Vote
 Bank Reconciliation for March 2021

Motion to approve Bank Reconciliation for March 2021
—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0031-T
580-000-2021-0032-I
580-000-2021-0033-I
Motion to Approve BARS—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF CALENDAR*

School Year 21-22 Calendar presented for approval. The calendar includes 10 additional
days for Extended Learning.
Motion to Approve Calendar—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF SALARY SCHEDULE *

School Year 21-22 Salary Schedule presented for approval. Every teacher and salary
employee received a mandatory 1.5% salary increase, reflected in the schedule. Salary
schedule reflects the minimum an employee must be paid.
Motion to Approve Salary Schedule—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote

APPROVAL OF BUDGET*

Fiscal Year 2022 budget presented and reviewed.
Motion to Approve Salary Schedule—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

APPROVAL OF BYLAWS*

By-laws presented with no changes from previous year.
Motion to Approve By-Laws—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

RESOLUTION 4-22-21-1 – OPEN MEETINGS ACT*

Motion to Approve Resolution 4-22-21-1—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote

CODE OF CONDUCT*

Motion to Approve Code of Conduct—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

CONFLICT OF INTEREST*

Motion to Approve Conflict of Interest—Gary Boyd
2 nd Art Silva
Motion Approved by Roll Call Vote
RESOLUTION 4-22-21-2 – SIGNATORY AUTHORITY*

Motion to Approve Resolution 4-22-21-2—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

INTERNAL CONTROLS*

Motion to Approve Internal Control—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

GC TRAINING REQUIREMENTS

School Administration reminded Governing Council members of the training requirements
under the NMPEC. Bianca Belmonte-Sapien will send the Governing Board members the
list of required trainings and the number of remaining hours still to be completed.
No Action Required
PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. 2021-2022 Registration Numbers (April 15, 2021)
    1 st Grade-8
    2 nd Grade-8
    3 rd Grade-10
    4 th Grade-25
                       5 th Grade – 38
                       6 th Grade – 101
                       7 th Grade – 86
                       8 th Grade – 109
    Total: 382
    Total Projected Enrollment: 390
  2. 2020-21 Registration Numbers (April 15, 2021)
    4 th Grade- (27)
    5 th Grade – (42)                        
                       6 th Grade – (87)                                            
                       7 th Grade – (102)                                    
                       8 th Grade – (95)                                            
              Totals  (353)  120 Day count- February 10, 2021
    80/120 Day Average – 351
  3. Staff trained in NM-ASR Grades 5, 8 (Science); NM-MSSA Grades 4–8 (Reading/Math) Testing
    Completed April 12, 13, 14, 15. EL ACCESS Testing April 14-20. Remote students and Parent Opt Out Not
    tested.
  4. Launched Full Reentry- Successes/Challenges with COVID Safe Practices, State staff and student
    surveillance
  5. Charter School Division Site Visit May 3rd
  6. NM DASH District Educational Plans Due May 6 , 2021; IDEA B Application Due June 30, 2021
  7. Arts Council established and Meeting- April 21 st , May 5, June 2
    Next Meeting: May 20, 2021

Motion to Adjourn
Motion to Adjourn—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:46 PM