10/21/19 GC Minutes

Members Present: Silva, Vice President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member Call In
Member Absent: Virginia Trujillo, President
Elizabeth Piazza, Member

Guests: Mary Tarango,
Bianca Sapien, Principal
Zach Kirchgessner, the Vigil Group Business Manager

Governance Meeting Called to Order by Art Silva at 5:43 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to amend agenda—Evelyn Dow
2 nd —Victoria Tafoya
Motion Approved
 Motion to approve agenda as amended—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Approval of Minutes

 Motion to Approve Minutes for September 16, 2019—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved
 Motion to Approve Minutes for Emergency Meeting September 30, 2019—Evelyn Dow
2 nd —Kathy Webb
Motion Approved

Open Forum

 No Comments

FINANCE

 BARS:
001-027-1920-0010-IB
Motion to Approve Bar—Victoria Tafoya
2 nd —Kathy Webb
Motion Approved

 Budget Report
Zach Kirchgessner presented the Account Summary Report-Expenditure, Issued
Purchase Order Report, Bank Register Report and Outstanding Checks Report. Zach also
reported that the Finance Committee met, went over the Journal Entries and Review of
Quarterlies for both the Cutler Charitable and 21 st Century Public Academy.
o Motion to approve Cash Disbursements—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
o Motion to approve September Bank Reconciliation—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
CORRECTIVE ACTION PLAN-UPDATE

 Doing all that is on the corrective action plan
CONVERT BANK ACCOUNTS TO A NEW FINANCIAL INSTITUTION

 Through discussion it was decided to post pone this decision until more information is
attained.
RENEWAL APPLICATION—UPDATE

 The deadline for the application was met.
 November 4 is the site visit.
 The decision will be made at the PEC December meeting, 21 st CPA will be notified by
January 1.

CUTLER CHARITABLE FOUNDATION—UPDATE

 Bond sales are scheduled to be closed by the end of December
APPROVAL TO EXTEND CONTRACT FOR REPRESENTATION FOR BOND SALES

 Motion to Approve—Evelyn Dow
2 nd —Kathy Webb
Motion Approved

RESOLUTION 10-21-19—SIGNATORY AUTHORITY FOR CONTRACT

 Motion to Approve—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved

PRINCIPAL’s REPORT

 APS Site Visit completed Tuesday, October 15, 2019
 Registration Numbers 2019-2020 (as of 10/09/19)
40 Day Count for funding for SY19-20 –Increase of 11 students from approved budget
5 th Grade-(40)
6 th Grade-(104)
7 th Grade-(101)
8 th Grade-(85)
TOTALS……………..(331)

 Hiring Update- (One resignation effective 11/08/19) ART

Posted, one applicant

 Teacher Evaluation—Summative Reports
 Student Data—Fall MAPs
Growth Goals
2019 Fall MAPs Data
Science—50% Proficient
Language Usage—37% Proficient
Math—37% Proficient
Reading—49% Proficient

APPROVAL OF HEAD ADMINISTRATOR RATING FORM

 Discussion of the draft presented by Mary Tarango.
Added the category of Fiscal Management.
Motion to Approve as corrected—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Next Meeting: November 18
Motion to Adjourn
Motion to Approve—Victoria Tafoya
2 nd —Elizabeth Piazza
Motion Approved
Meeting adjourned at 7:06 PM.

10/29/19 GC Emergency Meeting Agenda

Call Meeting to Order
Roll Call
Open Forum
Action Items
I. Approval of Conditions of the Extension Agreement as it relates to 21 st
Century*

Next Meetings: November 18th, 2019
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-15-2019:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

10/21/19 GC Agenda

PUBLIC WELCOME

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Minutes
Minutes for September 16, 2019
Minutes for Emergency Meeting September 30, 2019

Open Forum

  • Bars for Approval
    001-027-1920-0010-IB
  • Budget Reports
  • Cash Disbursements
  • Bank Reconciliation
    September
  • Corrective Action Plan – Update
  • Convert Bank Accounts to a New Financial Institution
  • Renewal Application – Update
  • Corrective Action Plan – Update
  • Cutler Charitable Foundation – Finance Update
  • Approval to Extend Contract for Representation for Bond Sales Resolution 10-21-19 – Signatory Authority for Contract
  • Principal’s Report
  • Approval of Head Administrator Rating From
  • Voting in of New Member

Next Meeting: October 21, 2019

Adjourn Open Meeting

Meeting Documents

Financial Documents