6/16/22 GC Agenda

Agenda for June 16, 2022
Meeting will be held at Virtually 5:30 pm

4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME
Join Zoom Meeting
ID: 88356198737
Passcode: 078777

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
May 19, 2022 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS –MAY
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION – MAY
IV. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0067-D
580-000-2122-0068-I
580-000-2122-0069-I
580-000-2122-0070-I
580-000-2122-0071-I
580-000-2122-0072-T
580-000-2122-0073-M
580-000-2122-0074-T
V. APPROVAL OF INTERNAL CONTROLS FOR 2022-2023
VI. APPROVAL OF APS FOOD CONTRACT FOR 2022-2023
VII. APPROVAL OF LAND LEASE FOR PORTABLES
VIII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
IX. PRESENTATION AND DISCUSSION OF COO’S REPORT
X. PRESENTATION AND DISCUSSION OF CEO’S REPORT
XI. APPROVAL TO MOVE INTO CLOSED SESSION
XII. Approval to Return to Open Meeting
XIII. DISCUSSION AND POSSIBLE ACTION
Superintendent Contract 2022-2023
XIV. Vote to Adjourn Meeting

Next Meeting: July 21, 2022
Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:

• Proper and required notification to the public has occurred,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,

• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary
aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to
the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.

5/19/22 GC Agenda

Agenda for May 19, 2022
Meeting will be held at Virtually 5:30 pm

4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME
Join Zoom Meeting
ID: 87469476468
Passcode: 500872

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
April 21, 2022 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS –APRIL
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION – APRIL
IV. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0061-D
580-000-2122-0062-I
580-000-2122-0063-I
580-000-2122-0064-I
580-000-2122-0065-I
580-000-2122-0066-IB
V. APPROVAL FOR AUTHORITY TO GRANT FINAL BARS
VI. APPROVAL OF SALARY SCHEDULE FY23
VII. APPROVAL OF BUDGET FY23
VIII. APPROVAL OF AMENDED HERRERA BUS FY22 CONTRACT
IX. APPROVAL OF TITLE III APPLICATION
X. APPROVAL OF IDEA-B APPLICATION
XI. APPROVAL OF COMMUNITY SCHOOL PLANNING GRANT APPLICATION
XII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
XIII. PRESENTATION AND DISCUSSION OF COO’S REPORT
XIV. PRESENTATION AND DISCUSSION OF CEO’S REPORT
XV. Vote to Adjourn Meeting

Next Meeting: June 16, 2022
Calendar of Events
May 20 End of Year Band Performance
May 25 8th Grade Graduation

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:

• Proper and required notification to the public has occurred,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,

• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary
aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to
the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.

4/21/22 GC Minutes

Members Present: Art Silva, President
Gary Boyd, Vice-President
Vicente Vargas, Secretary
Lora Sedore, Member
Member Absent: Sistine Jaramillo, Member
Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Angela Lerner, COO
Glenna Voight, PEC Representative
Ben Dale, Community Member
Isabella Holler, Student
Daniella Gabaldon, Student

Governance Meeting Called to Order by Art Silva, President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Corrected Agenda —Gary Boyd
2 nd — Lora Sedore
Motion Approved via Roll Call Vote

Approval of Governance Council Minutes

Motion to Approve Minutes, March 17th meeting—Vicente Vargas
2 nd —Gary Boyd
Motion Approved Via Roll Call Vote

Open Forum
Mr. Ben Dale, a prospective parent for next year commented on the tour of the school by Mrs.
Tarango. He was very impressed and will be bringing his son to 21 st Century next year.
I. Student Council Presentation
Two members of the Student Council presented their fundraising idea to support Ukranians. They have
been in contact with the Ukranian Americans of New Mexico and are doing the following: selling ribbons
with flag colors, selling buttons and accepting donations.
II. Budget Report

Amber Peña presented Account Summary Reports for March 31st, 2022: the Expenditure and Revenue
Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report

III. Discussion and Possible Action of Cash Disbursements – March 2022
IV. Discussion and Possible Action of Bank Reconciliation – March 2022

Motion to approve Cash Disbursements and Bank Reconciliation for March 2022
—Gary Boyd
2 nd Lora Sedore
Motion Approved by Roll Call Vote

V. Discussion and Possible Action on Bars
580-000-2122-0052-D
580-000-2122-0053-I
580-000-2122-0054-I
580-000-2122-0055-I
580-000-2122-0056-I
580-000-2122-0057-I
580-000-2122-0058-I
580-000-2122-0059-M
580-000-2122-0060-I

Motion to approve BARS: — Lora Sedore

2 nd Gary Boyd
Motion Approved by Roll Call Vote
VL. Discussion and Possible Action on ELTP Presentation
Mrs. Tarango and Mr. Peckens presented information on the ELTP program, current Instructional hours
and budget implications on the budget in the past and the current requirement for minimum raises. The
staff voted not to participate in the ELTP program next year. No Action Required.
VIL. Discussion and Possible Action on 2022-2023 Instructional Calendar
Ms. Lerner presented the 2022-2023 Instructional Calendar that was voted on by the staff. There was one
correction on the document, to change the year at the top of the page.

Motion to approve: Lora Sedore
2 nd Vicente Vargas
Motion Approved by Roll Call Vote

VIII. Discussion and Possible Action on Governance Council Bylaws
Ms. Lerner presented the Bylaws for adoption. No changes from previous year. Mr. Silva pointed out
that the signature page 18 needed to be updated.

Motion to approve as amended: Gary Boyd

2 nd Vicente Vargas
Motion Approved by Roll Call Vote
IX. Discussion and Possible Action on Code of Conduct
Discussion and Possible Action on Code of Conduct
Ms. Lerner presented the code of conduct for adoption. No changes from previous year.

Motion to approve: Lora Sedore
2 nd Gary Boyd
Motion Approved by Roll Call Vote
X. Discussion and Possible Action on Conflict of Interest
Ms. Lerner presented the Conflict of Interest. No Changes from previous year

Motion to approve: Lora Sedore
2 nd Gary Boyd
Motion Approved by Roll Call Vote
XI. Discussion and Possible Action on Open Meetings Act
Ms. Lerner presented the Open Meetings Act. No Changes from previous year.

Motion to approve: Lora Sedore
2 nd Gary Boyd
Motion Approved by Roll Call Vote

XII. Discussion and Possible Action on Signatory Authority
Ms. Lerner presented the Signatory Authority. No Changes from previous year.

Motion to Approve: Vicente Vargas
2 nd Lora Sedore
Motion Approved by Roll Call Vote

XIII. Discussion and Possible Action on Organizational Chart
Ms. Lerner presented the revised Organizational Chart. Ms. Tarango provided clarification.

Motion to Approve: Vicente Vargas
2 nd Lora Sedore
Motion Approved by Roll Call Vote

XIV. Discussion and Possible Action on Disposal of Inventory

Mr. Peckens presented the list of items for disposal. Albuquerque Computer Recycling will destroy the
operating system with the memory and provide verification and will also pick up computers for free. The
school will still be on a 1-1 Chromebook to student status.

Motion to Approve: Gary Boyd
2 nd Lora Sedore
Motion Approved by Roll Call Vote
XV. Discussion and Possible Action on Wellness Policy
Ms. Lerner presented the draft Wellness Policy required by PED. There were no questions.

Motion to Approve: Vicente Vargas
2 nd Gary Boyd
Approved by Roll Call Vote

XVI. Discussion and Possible Action on Fine Arts Education Act (FAEA) 2022-2023 Grant
Application
Ms. Lerner presented the FAEA Grant Application. She briefly described the process and the funding.
No questions were asked.

Motion to Approve: Gary Boyd
2 nd Lora Sedore
Motion Approved by Roll Call Vote
XVII. Presentation and Discussion of Principal’s Report
Mr. Peckens provided the following reports and information:

  1. Procurement- Applying for third Emergency Connectivity Grant. Ordering 140 new smaller
    chromebooks for expanding elementary grades.
  2. Testing NM-ASR (Science) was completed for 5 th and 8 th grade
  3. OSI’s – Presented current status on completed OSI’s with RACED Response
  4. Staff Training – All staff completed the anti-racism training required by PED
    XVIII. Presentation and Discussion of COO’s Report
    Ms. Lerner provided the following reports and information:
  5. Title 1 – Award letter still not received, have access to 2022-2023 application due May 6 receiving
    $108,905.98. Will be requesting EA’s.
  6. Title II – Access to 2022-2023 application, dure May 6 receiving $14,320.30
  7. Title IV – No access to 2022-2023 application-requested access
  8. ESSER II – No award letter yet
  9. ESSER III – Received funds. Ordering instructional materials of the learning loss part of the grant
  10. Special Capital Outlay – HVAC Project – request approved by PED. Begin project in July and
    finish before students start in August.
  11. ERATE – Received $21,489 for IT services. Filed for reimbursement for Emergency
    Connectivity Grant
  12. Received award for the required 3% of the 4 th quarter earnings salary increase. May disburse in
    May.

XIX. Presentation and Discussion of CEO’s Report
Ms. Tarango provided the following reports and information:

  1. 5 Year Facilities Master Plan still in process
  2. HVAC Project to begin in July
  3. Sports – Spring Sports in full swing
  4. Lottery Numbers
    1 st – 12
    2 nd – 18
    3 rd – 19
    4 th – 29
    5 th – 41
    6 th – 101
    7 th – 87
    8 th – 88
    Total – 394
  5. Covid Update – No reported positive COVID cases. New Toolkit. No real changes.
  6. PMG – Still on site everyday for testing
  7. Site Visit confirmed for May 3 rd by Charter Office
  8. 3 Way stop installed on Morningside and Cutler.

Motion to move into Closed Session – Vicente Vargas
2 nd – Lora Sedore
Motion Approved by Roll Call Vote
Meeting turned over to Lora Sedore
Motion to return to Open Meeting – Lora Sedore
2 nd – Gary Boyd
Motion Approved by Roll Call Vote
Meeting turned over to Jeremy Peckens
Next Meeting: May 19th, 2022

Motion to Adjourn
Motion to Adjourn – Vicente Vargas
2 nd – Lora Sedore
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:55 PM

4/21/22 GC Agenda

Agenda for April 21, 2022
Virtual Meeting will be held at 5:30 pm
PUBLIC WELCOME
Join Zoom Meeting
ID: 88032947211
Passcode: 863248

Roll Call
Approval of Agenda
Approval of Governance Council Minutes
March 17, 2022 – Virtual Meeting

Open Forum
Student Council Presentation
Budget Reports
Discussion and Possible action
Cash Disbursements –March
Discussion and Possible Action
Bank Reconciliation – March
Discussion and Possible Action on BAR’s
580-000-2122-0052-D
580-000-2122-0053-I
580-000-2122-0054-I
580-000-2122-0055-I
580-000-2122-0056-I
580-000-2122-0057-I
580-000-2122-0058-I
580-000-2122-0059-M
580-000-2122-006-I
Discussion and Possible Action
Administration Presentation on Justification for opting out on ELTP funding
Discussion and Possible Action
2022-2023 School Calendar
Discussion and Possible Action
21st Century Public Academy Governance Council Bylaws
Discussion and Possible Action
Code of Conduct
Discussion and Possible Action
Conflict of Interest
Discussion and Possible Action
Resolution 4-21-22-1 – Open Meetings Act
Discussion and Possible Action
Resolution 4-21-22-2 – Signature Authority
Discussion and Possible Action
Organizational Chart
Discussion and Possible Action
Disposal Of Inventory
Discussion and Possible Action
Wellness Policy
Discussion and Possible Action
Fine Arts Education Act (FAEA) 2022-2023 Grant Application
Presentation and Discussion of Principal’s Report
Presentation and Discussion of COO’s Report
Presentation and Discussion of CEO’s Report
Approval to Move into Closed Session
Approval to Return to Open Meeting
Vote to Adjourn Meeting
Next Meeting: May 19, 2022

Calendar of Events
April 18-22 ELA & Math Testing
April 30 2pm-5pm Green Jeans Band Performance
May 6 4pm-7pm Spring Fling
May 9-13 MAP testing
May 20 End of Year Band Performance
May 25 8th Grade Graduation

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.