5/21/18 GC Agenda

/in /by

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for April 16, 2018
Open Forum
I. PRESENTATION OF PHASE 2 FINANCIAL ARRANGEMENTS BY THE CUTLER FOUNDATION
II. APPROVAL OF RESOLUTION 5-21-18 #1*
III. APPROVAL OF RESOLUTION 5-21-18 #2*
V. FINANCE UPDATE

 BANK RECONCILIATIONS: MARCH AND APRIL

OPERATIONAL
ACTIVITY FUNDS

 APPROVAL OF CASH DISBURSEMENTS – MARCH AND APRIL*

VI. PRINCIPAL’S REPORT/EVALUATION
CLOSED SESSION*
PRINCIPAL’S CONTRACT*
Next Meeting: May 21 st , 7:00 pm
Adjourn Open Meeting*
(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

 

Amendment to Lease Purchase

Governance Council Resolution No. 5-21-2018 #1

1st Resolution: Accept Financing Structure presented by the Cutler Charitable Foundation for
Refinance and Construction of Phase 2
Be It Resolved that 21 st Century Public Academy Governance Council has evaluated and
made the determination to accept the terms of the financial agreement set forth by the
Cutler Charitable Foundation for the purpose of completing Phase 2 of the current
property located at 4300 Cutler. Estimated costs of proposed buildings and location was
part of this comprehensive review.

 

Governance Council Resolution No. 5-21-2018 #2

2nd Resolution: Approval of Terms of the Proposed Lease Purchase Amendment for the 4300
Cutler Avenue NE Phase 2
Be It Resolved that 21 st Century Public Academy Governance Council has fully reviewed and
approved the Proposed Lease Purchase Amendment as to the material terms of the agreement
with authority to proceed to final negotiation. A subsequent vote will be held after notification
from PED and final resolution with LAMB.

4/16/18 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Chris Velasquez, Vice President
Phillip Sapien, Member
Art Silva, Member
Kathy Webb, Member
Guests: Mary Tarango, Principal
Tina Fritts, COO
Kathy Potter
Michael Vigil

Governance Council Called to Order by Virginia Trujillo @ 5:30p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to approve agenda as is – Kathy Webb
2 nd . – Art Silva
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of March 12, 2018 – Art Silva
2 nd . – Chris Velasquez
Motion Approved
Open Forum – N/A
Approval of Calendar
Tina stated that there would be 169 instructional days.
 Motion to approve calendar – Phillip Sapien
2 nd . – Kathy Webb
Motion Approved
Approval of Salary Schedule
Level 1, 2 & 3 changed per PED
 Motion to approve schedule – Phillip Sapien
2 nd – Kathy Webb
Motion Approved
Approval of Budget
Tina explained budget by line item. Projected 2018-2019 budget is $2,204,465.

Current budget – $1,851,322
Carryover – $ 22,876
SEG – $2,181,589
 Motion to approve Budget – Art Silva
2 nd . – Phillip Sapien
Motion Approved
Approval of Bylaws
Kathy asked for a formal evaluation of Administrators for next school year.
 Motion to approve – Kathy Webb
2 nd – Art Silva
Motion Approved
Adoption of Open Meetings Act
Resolution was updated from what we used last year.
 Motion to approve – Kathy Webb
2 nd – Art Silva
Motion approved
Conflict of Interest
 Motion to approve as is – Kathy Webb
2 nd . – Art Silva
Motion Approved
Code of Conduct
 Motion to approve as is – Phillip Sapien
2 nd – Chris Velasquez
Motion Approved
Building Report Phase 2 – Starting the groundwork on gym next week. Projected to be
finished in 3 months. Manzano high school is redoing their small gym so 21 st . Century
can salvage any equipment/gym accessories as needed for new gym.
Principal’s Report –
Mary read a thank you letter from grandparents of student leaving school. They were
very grateful of all the hard work of teachers and staff of 21 st Century. They donated
$1000 to school.
Mary is Vice President of Cutler Merchants Association. Cutler Association met with
County Commissioner and City Councilor. City committed to working with County on
sidewalks, drainage, lighting, etc.
PARCC Testing – Testing started and was being held on Monday through Thursday,
mornings only.

Registration numbers for 2018-2019 school year.
GOAL
5 th grade – 28 36
6 th grade – 84 88
7 th grade – 78 ` 88
8 th grade – 80 88
TOTALS 270 300
Next Meeting
 Monday, May 21, 2018 @ 5:30 p.m.
Motion to adjourn – Kathy Webb
 2 nd . – Art Silva
Motion Approved
Meeting adjourned at 7:10 p.m.

3/12/18 GC Agenda

/in /by

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for January 31, 2018
Minutes for February 20, 2018
Open Forum
Joint Discussion with PTA
I. FINANCE*
BANK RECONCILIATIONS JANUARY/FEBRUARY
Approval of Cash Disbursements*
APPROVAL OF INITIAL BARS *
 001-027- 1718-0025- IB
APPROVAL OF INCREASE BARS*
 001-027- 1718-0026- I
 001-027- 1718-0027- I
 001-027- 1718-0028- I
 001-027- 1718-0031- I
 001-027- 1718-0033- I
 001-027- 1718-0034- I
 001-027- 1718-0044- I
 001-027- 1718-0045- I
APPROVAL OF DECREASE BARS*
 001-027- 1718-0029- D
 001-027- 1718-0030- D
APPROVAL OF MAINTENANCE BARS*
 001-027- 1718-0039- M
 001-027- 1718-0040- M
 001-027- 1718-0041- M
 001-027- 1718-0042- M
REQUEST FOR REIMBURSEMENTS
SUPPORTING BAR DOCUMENTATION JUNE 30 TH FINANCIAL STATEMENTS
II. APPROVAL OF CHARTER AMENDMENT*
III. APPROVAL OF PHASE 1 AND 2 APPLICATIONS FOR EXPANSION/REPLICATION
II. BUILDING REPORT
PHASE II
III. PRINCIPAL’S REPORT
Next Meeting: TBD
Adjourn Open Meeting
(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1- 2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,

• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254- 0280 if a summary or other
type of accessible format is needed.