2/11/19 PTA Minutes

Meeting called to order by Janet Giron at 5:59 pm on Monday, February 11, 2019
Attendance: Jennifer Withrow, Todd Withrow, Janet Giron, Sharon Hart, Mary Tarango, Bianca
Belmonte-Sapien, Crystal Salas, Juliann Salinas,
Rebecca from Kenneth Brown Photography presented her company to us for consideration since
Moji photography will be going out of business at the end of the year.
Emily Blea from the Sandia Rotary Club gave a presentation on “Don’t meth with us” as a
possible presentation for our students.
Minutes from the January Meeting were reviewed. Crystal Salas motioned to approve and
seconded by Jennifer Withrow. Minutes were approved with corrections.
Social Committee-
Parents night out will be held on Wednesday, February 13 from 5:30-8:30. Juliann, Mrs.
Tarango, and Jennifer Withrow have volunteered run this event. If we do not have 20
participants we will cancel the event.
Spring fling will be held Friday May 10 and will be a sock hop theme.
Mr. Campbell requested $150.00 for food for Math night March 7, 4pm-6pm
A request was made for a $60.00 budget for supplies for Wax Museum night on March 20, 5-
6:30
Motion was made to:
Allow a budget of $150.00 for food for Math Night by Jennifer Withrow and seconded by
Juliann Salinas. Motion passed
Motion was made to:
Allow a budget of $60.00 for expenses for Wax Museum night by Jennifer Withrow and
seconded by Crystal Salas. Motion passed.
Chello Grill will host a fundraiser for the PTA on February 14 and 15, 2019. Teachers will hand
out flyers during conferences and Mrs. Morga will send out an e-mail. We will earn 50% of all
sales with flyers taken in.
Student Council will also be having a fundraiser at BJ’s on Tuesday, February 19.

Principal Report-
We Discussed about the “Don’t meth with us” presentation and felt that the presentation should
be shared with parents before a decision is made to show the students. Mrs. Belmonte-Sapien
will put together a list of programs for next year and have parents vote what they would like their
children to see.
The building is planned to be finished by April. We were able to get the basketball hoops from
APS.
Budget will be set at the April Governance Council meeting. We received $171,000 extra for
our budget based on enrolment. We have also requested extra money from the state.
We are not sure what how grading by the state will be this year for schools since PARCC will
not be given.
We are trying to have the band play in the rotunda in Santa Fe. 6 th Grade will be going on an OSI
to talk about the pollinator meeting.
Vice Principal/Title 1 Report-
Family engagement brochures were created by two students Carley and Amber. Once
corrections are made, they will be copied and put in the front of the school. They did a great job
and impressed the people at the Title 1 office that our students made them.
Mrs. B presented our schools testing data for each department. The presentation is attached. If
parents have any questions, they can contact Mrs. Belmonte-Sapien.
Treasure Report-
We have 2 new members from last month, 34 members total.

Beginning Balance: $10,031.73
Income: $1,986.87
Which includes dues, non-fundraiser fundraiser, and Scrip income
Expenses: $3,293.89
Which include: Hospitality (Open house, Geo Bee, Science Night), food for meeting,
student Store, and Teacher appreciation
Ending Balance: $8,724.71

Motion was made to:

Change our bank from US Bank to Nusenda Credit Union by Sharon Hart and seconded by
Juliann Salinas. Motion passed
Signers will remain the same: Sharon Hart, Crystal Salas, and Juliann Salinas

New Business
We need to figure out a way to market the PTA
Juliann will put together an email to ask for volunteers for board positions on PTA.
At Open house, we need to have signup sheets for parents to sign up.
We need to let parents know that there is so much info that they can get at a meeting.
Box Tops are due soon.

Meeting was adjourned at 7:57pm. It was moved to close the meeting by Juliann Salinas and 2 nd
by Bianca Belmonte-Sapien. Next Meeting will be Monday, March 25, 2019 at 5:45

1/14/19 PTA Minutes

Meeting called to order by Janet Giron at 6:09 pm on Monday, January 14, 2019
Attendance: Jennifer Withrow, Janet Giron, Sharon Hart, Mary Tarango, Bianca Belmonte-
Sapien, Crystal Salas, Adrian Montoya, Juliann Salinas, Anthony Yotter, Jim Richardson,
Minutes from the December Meeting were reviewed. Crystal Salas motioned to approve and
seconded by Jennifer Withrow. Minutes were approved.
Principal Report-
Safety Report- We had talked about doing monthly safety presentations/videos for the students,
Mrs. Tarango has not yet looked into this but will. The school has not had any incidents happen
since the park near Denny was closed down, we have not had as many homeless people around
the school either. The new building is wired for a security system. There will be one way in
through the Gym and that will be locked once school starts. Mrs. Tarango and Juliann will get
together to find a program for teen dating violence month through health class. We need to
promote “See Something Say Something”.
Completion date for the new building is scheduled to be around spring break, no later than
March.
The Governor put a moratorium on PARCC testing, but we will still have testing. The test that
we will be using is produced by Pearson who is the same company who produces the PARCC
test. The new test is a different assessment and the comparative data will only be compared
within our state. Math and LA will be three 60-minute sessions. Algebra will be two 90-minute
sessions, it is different because they have to pass it for high school credit. Breaks will also be
scheduled. There are still 5 levels of proficiency. If the test is done online results will be
available within two weeks. All the info will be sent out. This test is a transition test until we
find out what the standard will eventually be for coming years.
Mid-term assessments are close to completion and preliminary data is showing overall progress.
Numbers will be available at our next meeting.
We do not have to make up the snow day because we far exceed instructional minutes. We are
still scheduled to end on the May 22. If there is going to be a delay or closure of school it needs
to be made by 6am in the morning. You have to get it on the TV station. If you have called a
delay and need to have a full closure it needs to be announced by 8am.
PED will be here tomorrow for a site visit and has asked to talk to parents. Jennifer Withrow and
Janet Giron have volunteered.
*update With PED site visit will be rescheduled due to school closing because of plumbing
issues.

We currently have 291 students and are planning on adding a few 7 th graders.
Open house will be February 2, 2019 from 12-2. PTA will provide refreshments and Juliann will
be here to represent PTA
Lottery will be held on February 5, 2019 at 4:00. We currently have over 200 names for the
draw.
Crystal Salas asked if there could be time worked into PE for the kids to be able to freshen up
since they are not able to change cloths. Mrs. Tarango has also said that they can bring an extra
shirt to change into.
Student-Led Conferences will be held on February 13, 14 & 15 for 5 th grade, and February 14 &
15 for 6 th , 7 th and 8 th . No school on those days. Conference will be student led in the child’s
home room.
Vice Principal/Title 1 Report-
During the last meeting Mrs. Belmonte Sapien asked for feedback for our Title 1 contracts and
policies. She finished creating the document with the feed back from students, teachers, and
administration. Parents will review and sign this contract at conferences. Teaches will be asked
how parents responded to the contract. In order for us to received our funding from Title yearly
revisions to this is required.
Another requirement that we have to meet is to come up with the family engagement policy. We
have to come up with a unique policy for our school. There are 6 components of the policy.
The Sandia Rotary would like to present to parents’ information about drugs, cigarettes, meth,
alcohol, and other addictions. They want to present to parents and see if it is something that we
want them to present to our students. They would also provide to each student “don’t meth with
us” bracelets and t-shirts at no charge to the school.
We will work with our Title 1 coordinator to get suggestions on how to continue growing our
parent involvement. We will try different topics, food, and other incentives to get parents to
attend meetings.
Title 1 is a great source of funding to help us to do better for our kids. Mrs. Belmonte Sapien
sees the program growing.
Forms were passed out of parents to write down what they think the school does that meets title 1
goals.
If you have an idea write it down and put an asterisk next to it.
Dinner from Chello Grill was provided tonight by PTA.

Treasure Report-
We have 3 new members from last month, 32 members total.

Beginning Balance: $8,586.83
Income: $2,895.02
Which includes dues, snack bar, box tops, Drop and shop, trash bags, non-fundraiser
fundraiser, and Scrip income
Expenses: $1,450.12
Which include: member dues, fall festival (student council), Hospitality (spelling bee,
Science bowl, Drop and shop), Script orders, and hat orders
Ending Balance: $10,031.73
Motion was made to:
-increase Drop & Shop budget line item under income by $300.00
-Increase Trash bag budget line item by $500.00
-Increase Student Store budget line item by $1000.00
By Juliann Salinas and seconded by Mrs. Belmonte Sapien. Motion passed.
Motion was made to:
-increase fall festival expense line item by $100.00
-increase other expense line item by $200.00
-increase student store expense line item by $1500.00
by Crystal Salas and seconded by Jennifer Withrow. Motion passed.
Add it up will be our new uniform vendor. We will also look at purchasing hats to sell. We will
also look at other options.

Social Committee-
We had so much fun with the teachers for the for the End of the year party. They were so
appreciative of the PTA
Explora Science night is coming up February 1. We will have snack bar open for people to
purchase stuff. We will also have pizza and look into burritos.
We will set the date for Spring fling by the next meeting. The Theme will be a Sock hop.
We will also need to talk about teacher Appreciation week.

Date Night Care- Wednesday, February 13 from 5:30-8:30. Mrs. Tarango, Jennifer Withrow, and
Jennifer Withrow have volunteered to chaperone. $5 per kids, $2 for pizza $1 for drinks.
Meeting was adjourned at 7:59pm. It was moved to close the meeting by Juliann Salinas and 2 nd
by Bianca Belmonte-Sapien. Next Meeting will be Monday, February 11, 2019 at 5:45

12/10/18 PTA Minutes

21ST CENTURY PUBLIC ACADEMY PTA
GENERAL MEETING MINUTES

Meeting called to order by Janet Giron at 6:09 pm on Monday, December 10, 2018
Attendance: Jennifer Withrow, Janet Giron, Sharon Hart, Lovey Fritts, Mary Tarango, Bianca
Belmonte-Sapien
Minutes from the November Meeting were reviewed. Jennifer Withrow motioned to approve
and seconded by Sharon Hart. Minutes were approved
COO Report/ Title 1 –
Lovey Fritz thanked the PTA for all that they do for the school and gave us a heartfelt goodbye.
Lovey’s last day as COO will be December 13, 2018. Lovey introduced Mrs. Bianca Belmonte-
Sapien as the new Title 1 Parent Liaison.
Mrs. Belmonte-Sapien is working on a compact with students, parents, teachers, and
administrators, which is required for us to receive funding. Mrs. Belmonte-Sapian has worked
with student to come up with a draft of what they think parents, teachers, students, and
administrative responsibilities should be to help make the best learning and nurturing
environment at school and home. She will meet with each group to make a final copy of the
compact. We will post the final copy once it is complete. One of the requirements, is that
parents participate in title 1 events. PTA will try to have meetings and events with free food to
try and entice families to attend these events. Another suggestion, is that students and parents
will use the agenda as a two way communication between school and home. This will help
parents receive the information on Title 1 events. The Title 1 team has also found some funds
that can be allocated towards helping with OSI’s. There is also a Title 1 brochure in the front
office that allows parents to see what opportunities there are for family engagement. Mrs.
Belmonte-Sapien will work closely with PTA to make sure our family obligations are met.
Principal Report-
Mrs. Tarango introduced Mrs. Bianca Belmonte-Sapien as the New Vice Principal starting
January 2, 2019. The Vigil Group will be taking over the financial/Business office aspect of the
school. The school has worked with the Vigil Group in the past, so an easy transition is
expected. A new teacher Mrs. Layton was hired as the 8 th grade ELA teacher and will begin
work on January 2, 2019. Mrs. Ross will move to 7 th grade for the remaining of the year. Mrs.
Belmonte will attend all the all the OSI’s in place of Mrs. Ross.
We are still on track to move into the new building over spring break.
Barnes and Noble was not as busy as past years. This year we only were allowed to earn for 1
day, in years past we were allowed 3 days. We do not have a total on what was earned. The
band also played and they were so good.
Treasure Report-

Beginning Balance: $7,430.76
Income: $1,476.74
Which includes dues, trash bag sales, corporate contributions (Kroger & bank interest),
snack bar, and Scrip income
Expenses: $311.32
Which include office supplies (postage for box Tops), OSI Assistance (5 th OSI in January
ice skating), and Student store.
Ending Balance: $8,586.83
A motion was made by Jennifer Withrow to move $100.00 from fall festival to OSI assistance
and seconded by Bianca Belmonte-Sapien. Motion passed.
A motion was made by Bianca Belmonte- Sapien to move $20.00 from fall Festival to Insurance
and seconded by Jennifer Withrow. Motion passed.
Social Committee-
Science Bowl went well. Janet took the snacks to Keshet and set up. The location was a very
nice venue for the event.
Wednesday, December 12 is the Spelling Bee. It will be held in the school cafeteria. Janet will
set up snacks and Sharon will purchase awards.
Drop and Shop is scheduled for December 14 5:30-8:30. We currently do not have any RSVP.
Jennifer and Janet have decided that if there are less than 20 pre-paid participants we will cancel
the event. We will have Mrs. Morga send out one more e-mail. RSVP and Money will be due on
Wednesday, December 12. We will also ask Mrs. Morga to call in the pizza order to Dion’s. We
have plenty of adult volunteers. We will have fun games, movie, and crafts. Mrs. B offered to
work the art table.
Mrs. Tarango will send out a donation letter for the alternative fundraiser before the end of the
year.
Teacher appreciation will be on Wednesday, December 12. Janet was able to get a little over
half of gift certificates donated from local restaurants. PTA will purchase the remainder. We
will also have coffee, hot chocolate, cookies and a cheese tray for them to snack on. The event
will be in the cafeteria. We will have games for them to play. Jennifer Withrow will also help.
Rudy’s also donated so we will save those gift cards for the next teacher appreciation event.
Jennifer Withrow suggested a teacher appreciation idea where we would solicit parents each
month to “adopt” the teachers. We would have them bring food so the teachers could have a
nice lunch once a month. It is kind of a coordinated potluck. This is done at the elementary
school where one of Amy Morga’s son attends.
Another idea is to do a birthday cupcake for the teachers.
Amore Pizza offered to have a fundraiser for us.
We need to start looking for people who want to fill positons in the PTA.
We need to do a better job of advertising meetings.
Meeting was adjourned at 7:24 pm. It was moved to close the meeting by Jennifer Withrow and
2 nd by Bianca Belmonte-Sapien. Next Meeting will be Monday, January 14, 2019 at 5:45

11/19/18 PTA Minutes

Meeting called to order by Juliann Salinas at 6:05 pm on Monday, November 19, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Janet Giron, Sharon Hart, Lovey
Fritts, Mary Tarango, Adrian Montoya, Bianca Belmonte-Sapien
Minutes from the October Meeting were reviewed. Crystal Salas motioned to approve and
seconded by Sharon Hart. Minutes were approved
COO Report-Title 1 funding
Our school received more resources this year. Lovey thanked Mrs. Cooper for entering all of the
school lunch data, Mrs. Morga, for entering all the STARS data. This information is what the
State used to assess and determine what funding we will receive. So based on our student
enrolment this year we can tell the benefit of entering the data. The increase in numbers is how
we are able to receive more funding for this year. Which means the information that we are
submitting is true and correct, and we are doing our due diligence.
Attached is the Title 1 power point presentation and agenda on how it helps to improve our
school.
Lovey Fritts can address any questions at tfritts@21stcenturypa.com or 505-254-0280 ext 110
Treasure Report-

Beginning Balance: $6,675.37
Income: $4,726.83
Which includes interest, dues, trash bag sales, corporate contributions (Kroger & bank
interest), snack bar, hat sales, Scrip income, fall festival and vender donations.
Expenses: $3,971.44
Which include office supplies, storage rental, 3 member dues to PTA, OSI Assistance (6 th
grade fire and Ice Cave busses), Explora Science Night, fall festival, student store, and
Script card sale.
Ending Balance: $7,430.76
Sharon Hart is looking into a .32 bank charge.
-We will look into doing a new member drive in the new year to attract new members to PTA.
-We will look at ways to also get more teacher involvement as well.
-We will also look at dinner and childcare to try and bring in more families to the monthly PTA
meetings.
-Jennifer Withrow will be sending out the non-fundraiser fundraiser forms. Forms will be sent
out the week of November 26. All donation is tax deductible.

-Box top brought in $180. Thank you to Karine for all her hard work. We will be looking at a
better solution to box tops for each grade. We will look at a prize for the grade that has the most
box tops. The next collection date will be in February. If box tops are not labeled they will not
be divided evenly to each of the grades. So please label your box tops with your students grade.
Box tops will also be divided by a per student average since some grades are larger than others.
An email will be sent home to remind families to clip box top during holiday cooking.
Social Committee-
Science Bowl December 7- We will contribute refreshments for parents and participants. We
also purchased gift card for the winners of each grade.
Family Science Night Friday February 1.
Drop and Shop December 14 5:30-8:30. Parent can drop off their kids for a night out. Price will
be $5.00/child if paid in advanced, $8.00/child at the door, food will be extra. Jennifer Withrow
will put a form together. We also need background checked adults to volunteer. Kids are free
for adults who volunteer and will also get free food. There is a 10:1 kid to adult ratio. We will
have board games, craft, and movies. We may also play minute to win it games. All movies
played will be G rated, and will be played in the classrooms. It was also suggested we charge a
small fee for the craft. We will send out the flyer early December, December 12 th will be the
prepay deadline.
Fall Festival- We need a better way to get parents to volunteer for fall festival ahead of time.
Many families complained about the line to get in, but if we had more volunteers things would
run more smoothly. We will also look at preselling tickets before the event next year. We
always welcome and are thankful for staff volunteers and they can help with everything but
taking money.
Juliann Salinas’ husband has volunteered to DJ our events. He had speakers and DJ equipment
Color Guard will participate in the Twinkle Light parade on December 1 st .
Barnes and Noble day, benefiting the foundation will be all day December 8. We will look at
having the color guard hand out flyers as they walk in the parade. If anybody is planning on
purchasing from Barnes and Noble, please go on this day and give the flyer to the cashier and a
percentage of your purchase will be donated to the school.
We need ideas on what to do for the teachers for the holidays, We usually spend about $10 per
teacher. We have had 17 staff members turn in their “my favorite thing” questionnaire. We
have 33 staff members. Mrs. Belmonte-Sapien says teacher would love to have their lunch duty
covered. We may use this as an incentive to get teachers to sign up for PTA.
Some ideas:
– Purchase gift card and have cookies and hot chocolate and have them do a gift card swap
– Have parents adopt a teacher and have them bring in small gifts for the teacher they
choose.
– Bring in lunch for the teachers

Jennifer Withrow has gone through the items we have at the school store and we have removed
items that do not fall within the state guidelines and have replaced them with healthier
alternative.
Principal’s Report-
Building update- It looks like the completion date will be spring break.
We had a parent contact the police chief about having police present at our school during drop
off and pickup due to the amount of traffic in the area during these times. Mrs. Tarango also
contacted the area commander about requesting a crossing guard. There has also been a proposal
for an ADA compliant sidewalk that the city has approved. APD has said that they will send
someone to help during these times if they have someone available. Their presence was greatly
appreciated this morning and we are hoping to see them more often.
A Safety drill was held at the school today and it went great. The school is required in the first 4
weeks of school to have a fire drill every week. We also have to have 1 shelter in place one
relocation and 1 lockdown drill. Once a month we have to have one safety drill.
The 8 th grade teachers float around to vacant classrooms during that period. They share
classrooms with 6 th and 7 th grade. So until we have the new building, those classrooms will have
designated areas to during drill.
Meeting was adjourned at 8:02 pm. It was moved to close the meeting by Sharon Hart and 2 nd by
Crystal Salas.