6/18/20 PTA Minutes

Meeting was called to order by Janet Jiron at 708pm, on Thursday June 18th, 2020
Minutes from 6.18.20 meeting approved by Julianna 2 nd /Alfreda, All in favor
Attendance: Bianca Belmonte-Sapien, Juliann Salinas, Paige Chavez, Nadine Buerger, Jennifer Elliott,
Angie Lerner, Janet Giron, Alfreda- Via ZOOM Meeting
Principals Report from Ms. Belmonte-Sapien

  1. Thank everyone on PTA board for stepping up during this time. What needs does PTA need let
    her know so they can be put on the website
  2. FA Funds Request has been submitted.4 th -6 th grade funded
  3. PEC Charter Renewal, Grade Change Amendment, and CAP approved anonymously. Future
    enrollment cap? Grade level amendments possible to do at one time, Spring 2021
  4. Registration Numbers 2020-2021 Total 356- Target is 380
  5. Blended 4 th and 5 th grade class
  6. June Lottery Draw for All grades except 7 th
  7. Interviews offer letters, filled positions update
    Questions: Preparing for all 3 options
  8. Idea for Summer:
    a. 1- Full regular schedule start
    b. Blended- Start might have to stop
    c. Fully virtual
    d. 18 th of June we will have more info.
    e. 24 th of August with teachers/ 31 st start for students

Presidents Report
Convention- PTA $100 each or Buy 4 get 1 FREE
Need a secretary chair filled
Fundraising chair-Ice cream social-
School Supplies bundles-$30 cost- Profit $5
Need someone to take over Snack Bar

Treasurer’s Report:
$14600.88- Checks $1000 Volcano Vista Booster- flooring
Balance in account. $14600.88-
Checks $1000 Volcano Vista Booster- flooring PAID
Budget will need to be approved in August
Motioned to approve Janet/ Second Paige = All in favor

Vote:

  1. School improvements:
    Approved Payments totaled $5250.43
    Reconciled up to today’s date 6.18.20 $ 8096.15
    2 .Alfreda Begaye- to be another signer on checks- Janet/ Juliann, All in Favor

Officer Positions
Vote for New Slate of Officers for School Year 2020-2021
i. Janet Giron-President-
ii. Alfredo Begay- VP
iii. Angie Lerner- Treasurer
iv. Social Committee Chair- Angie Volunteered to Help
v. Snack bar Chair

Meeting closed at 742PM
Next Meeting August 6 th , 2020 @7pm

5/21/20 PTA Minutes

Meeting was called to order by Juliann Salinas at 703pm, on Thursday May 21st, 2020
Minutes from 2.28.20 meeting approved by Paige Chavez 2 nd /Janet, All in favor
Attendance: Bianca Belmonte-Sapien, Juliann Salinas, Paige Chavez, Alfreda Begaye, Angie Lerner, Janet
Giron
Principals Report from Ms. Belmonte-Sapien

  1. Thank everyone to support students and staff. Everyone is very appreciative!
  2. Tuesday 5 th grade item pick up was great.
  3. Hiring positions on website 10 openings -1 more will be added (2-4 th , 6 th -social, 7 th math, 8 th –
    math, 1-special ed,2-ea positions , Point 2 PE Positions, Part time 9-1pm Office assistant.)
  4. Formed a FA advisory council-Mr Johnson : necessary step to receive funding under LEA title
  5. Performance review-poste on the website. Indicators that were not able to be measured.
    Successful negotiation of contract.
  6. Continuous learning plan- Posted online Teachers have done amazing converting to virtual world
  7. Grades submitted by Friday 5.22.20
    Questions:
  8. Idea for Summer:
    a. 1- Full regular schedule start
    b. Blended- Start might have to stop
    c. Fully virtual
    d. 18 th of June we will have more info.
    e. 24 th of August with teachers/ 31 st start for students
  9. Registration- PTA involvement- Flyers can be put in office/emails sent out

Treasurers Report: Given by Angie Lerner: Actuals Budget Report included
Motion:
Expenses
Office Supplies +$1.00
Equipment +$30.00
Member dues +$30.00
New School Needs +$575.00
Move $636.00 from Beginning and End of Year Needs
Student Store Expenses +2,500.00
Move money from OSI Assistance

Add Line Items:
School Supplies-
Income of $1400.00
Expenses of $1200.00 move money from trash bags
Balloon Aloft-
Income of $700.00
Expenses of $320.00 move money from trash bags
Gym Concessions-
Income of $4000.00
Expenses of $400.00 move money from trash bags
Student Council-
Expense of $75.00- move money from Trash bags
Carryover- add $7,150.00

Approved $5,250.43 to give to the school for improvements. This will come from the carryover line
item.
Balance carryover $13K
Balance in account.
Outstanding 2checks
Budget provided: Janet will email to me
Motioned to approve Janet/ Second Paige = All in favor

Vote for School improvements:

  1. i. Vote for software for school: $2,270.45-maintence orders for reporting, procurement, etc
  2. ii. Vote for sign cost allocation: $1,815.07-Brail for ADA Guidelines
  3. iii. Vote for Internet (Wired): $825.50
  4. iv. Vote for Outlets and Light Fixtures: $2609.86-Moving Closets to offices for staff members
  5. v. Total: $7,520.88 in asks for School Improvements-Gym Concession ~$3K would be
    allocated for school improvements
    Foundation able to match us? Golf tournament moved to August
    Approved Janet/Second Angie-$5250.43
    Voted to take out of carry over
    Reconciled up to today’s date 5.21.20

Officer Positions
Vote for New Slate of Officers for School Year 2020-2021
i. Janet Giron-President-
ii. Alfredo Begay- VP
iii. Angie Lerner- Treasurer
Paige approved/ Seconded Juliann
iv. Social Committee Chair
v. Snack bar Chair

August 20-21 st – PTA Online Conference- Member Hub- Online software
July 1 st – Memberships start enrollment
Uniform drop off- Next week 9-3pm until June 12 th .
Annual Audit Volunteers: Happens in July
School Supplies:
Teacher In-Service Lunch: The Grind-

Meeting closed at 821PM
Next Meeting June 18 th 2020 @7pm

1/31/20 PTA Minutes

Meeting was called to order by Juliann Salinas at 4pm, on Friday January 31 st , 2020

Minutes from 12.19.19 meeting approved-Janet Giron moved to accept/Anthony Yotter 2nd / All in favor

Attendance: Bianca Belmonte-Sapien, Janet Giron, Juliann Salinas , Anthony Yotter, Paige Chavez, Angie Yotter

Treasurers Report: Given by Janet Giron: $17057.69 Balance in account. About 2K outstanding-DA Reciepts and Janet Reciepts all for Snack Bar/Concession Stand, Science Bowl, GEO Bee and Spelling Bee.

Membership- 49 members so far-CORRECTION 47 current. Member count was wrong back in October. Just counted wrong. Registered correctly though.

Fundraisers: Janet

  • Parents Night Out on Feb 8 th at $10/kid
  • Chello Grill Fundraiser 50% of purchase is donated Feb 13 th

Social Committee:

  1. Spring Fling in May- Requesting volunteers to Chair up Spring Fling. Possible Dance-a-thon?
  2. Science Night Feb 7th
  3. Math Night March 5th -PTA provides PIES for 3.14 PIE

Voting:
Gym Floor Cover $1000 Used/ $300 for Cart
Leo Garcia is helping to get
Approved by Janet and Seconded by Angie for $1500 to be used. All in favor

Elections- New Members needed, Elections for Pres. Vice Pres, Secretary, Treasurer all voting on in
March. Earlier this year so that new members can attend PTA conference .
Meeting closed at 4:13pm
Next Meeting February 28 th at 415pm
Reopened Meeting

Principals Report from Ms. Belmonte-Sapien

State Standarized testing –Science done rest in March

Access Testing Eng/Lang. Testing

We Received Title 4 Award –Parent Engagement –Receive money to cover supplies for Math Night

Bus Routes-Looking for more to serve more Parents, ideas let us know

Bus Funding- School asking PTA to help cover cost It is 40K/year. Any help would be appreciated. Need payment by june 30th . PTA will Vote next Meeting.

Requesting PTA to Really Recruit more Chaperones by having a drive needed for all grade levels for full OSI or even Partial OSIs.

Asking to let parents know to help review students grades on Plus Portal and to make sure Attendance is good.

PTA to offer incentive for Reading more BOOKS- Reading program with awards/Prizes = Dragon Lanyards?

Lottery is still open for 4th grade and minimal for all other grades.