Archive for category: PTA Agenda (Page 14)

21ST CENTURY PUBLIC ACADEMY PTA
EXECUTIVE BOARD MEETING MINUTES

Meeting called to order by Crystal Salas at 5:45 pm on Monday, September 10, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Mary Armendariz, Antoinette
Suina, Janet Giron, Sharon Hart, Adrian Montoya, Francesca Kegler, Lovey Fritts, Mary
Tarango
Nominations for Secretary- Janet Giron was nominated by Jennifer Withrow and 2 nd by Sharon
Hart and passed. Janet accepted.
Treasure Report-
PTA Budget for the year was posted on August 10, 2018 and was posted for 32 days. Sharon
wants to make a separate line item for the trash bag fundraiser on the balance sheet.
Beginning Balance: $5,624.09
Income: $746.32
Which includes interest, dues for 14 new PTA members, direct donation (1 family),
selling of swag bags and uniforms, and snack bar.
Expenses: $1,233.08
Which include storage rental, beginning of the year needs, and teacher appreciation
lunches during in-service days.
Ending Balance: $5,137.33
Motion was made by Jennifer Withrow to accept the budget with the change to add trash bags as
a separate line item and was 2 nd by Juliann Salinas. Budget passed.
Vice President Report-
The Science department has asked for the following items for the 2018-2019 school year.
1. $150 paid to Explora for Family Science Night
2. Family Science Night Friday: February 1 st 2019, 5-7pm in the cafeteria- PTA will sell
food as a fundraiser during the event and provide door prizes with tickets for drawing of
prizes.
3. School Science Bowl: Friday December 7 2018 at Midtown Hampton Inn (Tentative
location)- PTA to provide cookies and drinks during the event and prizes/certificates for
winning team members (20 total-5 from each grade level).
Janet Giron will check into having Sandia National Labs sponsor Explora Family Science Night.
Vote on funding is tabled.
Motion was made to approve hospitality and prizes for Science Bowl by Jennifer Withrow and
2 nd by Juliann Salinas. Motion passed

A request was made for any other nominations for Board positions. There were no other
nominations.
Fundraising-
PTA will offer Parents Night Out. This year it will be used as a fundraiser and PTA will charge
a fee of at least $5 per child (food extra). There will be a cap on the number of children,
Children must be potty trained. Possible date before Christmas. Dates, times, and fee TBD.
Possible fundraiser once the gym is built is to have a family movie PJ night and sell concessions.
Social Committee Report-
Fall Festival will be held on Friday, October 26, 2018 from 5:30-8:30pm. The theme will be
Wizard Wonderland. Local area businesses will have trick or treating and other fun activities for
families. A planning meeting email will be sent out.
Spring Fling will be a sock hop theme.
Principal Report-
Early release September 26, 2018 at 12:15 for I-Ready training for teachers.
I-Ready is the new software that will be used to test students in ELA and Math. MAPS testing
will still be used for science and social studies.
SIS (APS) Student information system should be available for our school for free sometime this
year. This program will make it easier when children move to another APS school.
Drop-off and Pickup has greatly improved since the first day of school. Bus pickup and drop-off
has gone smoothly. Mrs. Tarango will continue to monitor the bus and the number of students to
make sure all is running smoothly with the bus transportation. If parents have any questions or
would like to be added to the group app about west side bus pick up they can contact Crystal
Salas at crystalcsalas@gmail.com. Parents who are dropping off and picking up at St. Joseph on
the Rio Grande need to be aware of the construction that is going on in order to keep all children
safe.
Staff is allowed to park in the 11 spaces at the Human Services building and parents are allowed
to park there during drop-off and pickup.
We currently have 296 students. We had a great first week!
Mrs. Tarango has contested the C grade we received. In PARCC, we out-performed the state,
APS, and the 8 state consortium in every single category except 2. We scored 57% proficient in
Science, APS average was 40%, state average was 44%. She is waiting to hear back from the
PED.

State auditors will be at the school the week of September 17th.
New Business-no new business
Our next meeting will be Monday, October 8, 2018 at 5:30pm
Meeting was adjourned at 6:38 pm. It was moved to close the meeting by Jennifer Withrow and
2 nd by Sharon Hart.
ISC gave a Safe and Secure presentation about keeping your kids safe on the internet. The
presentation was also given to all students. The presentation was recorded on video and a link is
attached:
The PTA presentation is loaded to our YouTube Channel. Here’s the link:

__________________________________
Treasurer signature

Approved _____________________

Date

21ST CENTURY PUBLIC ACADEMY PTA EXECUTIVE BOARD MEETING MINUTES
Date, Time and Location: in the School Cafeteria
MEETING CALLED TO ORDER BY Juliann Salinas at 5:46 pm on February 12, 2018
In Attendance: Juliann Salinas, Crystal Salas, Sharon Hart, Mary Anne Owen, Teresa Payne, Jennifer Withrow, Mary Tarango, Denise Geoffrion, Michael Haley, Kim Fields-Haley
Review and Approval of October Minutes – Moved to approve with edits by Crystal Salas and 2nd by Kim Fields Haley.
Treasurers Report- We will be talking to the bank regarding the charges that are incurred for the coin deposits, research will be done. The alternative fundraiser is doing very well. Movie night was a profitable fundraiser. A lot of pizza was sold during Family Science night. There were new school needs that were paid this month. We are still trying to figure out how to pay for the school uniforms at SOS, the form that the student will sign will need to have a dollar limit.
Presidents Report-
Science Night Recap-Big hits. This was a full event.
Parent’s Night Out Recap-51 kids showed up. Parents were asking if we could do this twice a week. Next time the movie will be shown in a classroom and leave the socialization out in the cafeteria. It was also suggested to have a movie room, game room and arts and crafts room. Some games will be donated. We will need some more volunteers next time. Maybe we can charge a $5.00 next time. Does the school want to look into a PA system to have own speakers with a microphone. Jennifer Withrow will look into a sound system and report back.
Membership-No new members. We currently have 32 paying members. Membership forms were sent out with the new student’s packets. If a parent wants to join it will be suggested to pay their dues in June so they won’t have to pay twice this year.
Principals Report-Lottery was a lot of fun. There were some that showed up for the public draw. We are now full but not everyone has responded yet. We are looking good for next year. The plans for the new building are coming along. There was a meeting with the Westside parents, which wasn’t attended well. Student led conferenced will be held next week. We will probably need a 2nd bus for next year. Some of the students went to Santa Fe during the session, to work as pages, along with the huckleberry taffy. A memo will be sent out next week for the $5.00 donation to the 21st Century Public Academy Foundation.
Fundraising Committee-
Non-Fundraiser Fundraiser is for the PTA-
Corrine Sisneros-Box top assistance offered-a reminder email will be sent out to the parent to bring in the box tops. Will there be prizes? We will have the prizes by grade level instead of classroom. The box tops will need to be separated into bags of 50. We can give out a voucher for the snack bar or an otter pop.
Social Committee-
Pi Night Planning-Held on March 14 from 4:30 to 6:30. Cardstock is requested. We will be selling Frito pies and maybe small individual pies is the prize. A Scrip sign-up table will be set up.
Spring Fling Planning-We had a parent come to the meeting with a bunch of good ideas for Spring Fling. BBQ will be served. Games will be water gun pistols, snake in the boot, horseshoes and corn hole along with other games. An email was sent to Mr. Peckens to see if they can do wanted posters of the teachers, and an email will be sent to the art teacher to see if they make decorations. Construction might be going on, we can use the parking a lot across the street. We can park off the little street in front of the school for the possible hay rides. The DJ (Marcos Gonzales) would charge $150.00 and his wife can come to instruct line dancing. We will work out a price for the line dancing instructor once we figure out the time. The Withrow’s will look into the straw. A save the date email will be sent out soon. We can call Cracker Barrell and Golden Corral for the corn bread to be served. Next meeting will be March 3, 2018 at Daily Grind at 9:00
Lawrence Clark-the singing poet-would love to come to one of our events, free of charge. Maybe for the literacy fair which will be held in May.
New Business-no new business

Meeting was adjourned at 6:33 pm. It was moved to close the meeting by Ann Fields-Haley and 2nd by Todd Withrow.