12/17/18 GC Minutes

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Members Present: Virginia Trujillo, President
Art Silva, Vice President
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member
Phillip Sapien, Member
Member Absent: Kathy Webb, Secretary

Guests: Mary Tarango, Principal

Governance Meeting Called to Order by Virginia Trujillo at 5:38 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to approve agenda —Phillip Sapien
2 nd —Art Silva
Motion Approved

Approval of Amended Minutes from November 12 th , 2018
 Motion to approve agenda —Phillip
2 nd —Art Silva
Motion Approved

Approval of Minutes from December 7 th , 2018

 Motion to approve agenda —Elizabeth Piazza
2 nd —Phillip Sapien
Motion Approved
Open Forum: Two student presenters
Motion to move on Dress Code Policy

 Motion to approve adjustment to dress code —Phillip Sapien
2 nd —Art Silva
Motion Approved
Review of Cutler Foundation Activity
Mary reviewed the current status of the Cutler Foundation Activity. Everything is on
hold as we pursue a lease purchase amendment for the bond sales.

Motion to Adjourn

Motion to Approve—Elizabeth Piazza
2 nd —Phillip Sapien
Motion Approved
Meeting Adjourned at 5:51 PM

1/21/19 Principal’s Report

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Welcome Bianca Belmonte-Sapien

Teacher Support and Development Administrator
1. Construction Updates
Completion Early April
2. Registration Numbers

5 th Grade – (38)
6 th Grade – (94)
7 th Grade – (85)
8 th Grade – (75)
Totals (292)
3. Open House – Saturday, February 2 nd 12-2pm
4. Lottery Numbers
5 th Grade – 27
6 th Grade – 96
7 th Grade – 109
8 th Grade – 85
Totals – 317
* Lottery draw will be Tuesday, February 5 th at 4:00 in the cafeteria
5. PARCC test has been replaced – training Tuesday, January 22 nd
6. School of Choice Fair – Convention Center sponsored by the Coalition
7. SBA testing in Early March
8. Data Presentation
iReady
MAP’s

1/21/19 GC Agenda

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PUBLIC WELCOME

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for December 17, 2018
Open Forum
I. FINANCE

BANK RECONCILIATIONS
CASH DISBURSEMENTS*
NOVEMBER
DECEMBER
2 ND QUARTER FINANCIALS*
APPROVAL OF BARS*
001-027-1819-0004-I
001-027-1819-0005-I
001-027-1819-0007-I
001-027-1819-0008-I
001-027-1819-0009-IB
001-027-1819-0002-M
001-027-1819-0003-T

II. RESOLUTION 1-21-19-1*

APPROVAL OF 2 ND LEASE AMENDMENT

III. RESOLUTION 1-21-19-2*

APPROVAL OF REIMBURSEMENT FOR PHASE II

IV. RESOLUTION 1-21-19-3*
SIGNATORY AUTHORITY
V. PRINCIPAL’S REPORT
Next Meeting: January 17th
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

11/12/18 GC Minutes

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Governance Council Meeting Minutes
November 12, 2018
Members Present: Art Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member
Virginia Trujillo, President

Member Absent:
Guests: Mary Tarango, Principal
Tina Fritts, COO
Michael Vigil, Business Manager
21 st Century Student Council Members
Bianca Belmonte-Sapien, guest
Governance Meeting Called to Order by Virginia Trujillo at 5:36 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to approve agenda first—Phillip Sapien
2 nd —Victoria Tafoya
Motion Approved

Approval of Previous Governance Council (GC) Meeting Minutes

 Motion to Approve Minutes from October 15 th as Amended—Phillip Sapien
2 nd —Elizabeth Piazza
Motion Approved

Open Forum-
Student Council Officers
FINANCIALS

 Review of Budget Summary as of October 31, 2018 presented by Michael Vigil
 Review of Expenditure Summary as of October 31, 2018 presented by Michael
Vigil
 Review of Outstanding POs as of October 31, 2018 presented by Michael Vigil
 BANK RECONCILIATIONS for October 2018 for Business Checking and Activity Account
presented by Tina Fritts.

 Approval of CASH DISBURSEMENTS October 2018
Motion to Approve—Kathy Webb
2 nd —Elizabeth Piazza
Motion Approved

CLOSED SESSION
*Add closed session policy
Approval of CLOSED SESSION

Motion to Approve—Philip Sapien
2 nd —Elizabeth Piazza
Motion Approved

Back into Session
Motion to Approve—Philip Sapien
2 nd —Art Silva

Postponed approval of Resolution 11-12-18
Review of Cutler Foundation Activities for Bond Sales
Mary Tarango presented the 21 st Century Academy 2017 – Appendix A of Cutler
Foundation
Mary Tarango presented the Due Diligence Review
Principal Report
Mary Tarango presented updates on staffing, with currently one vacant teacher
position, two teachers classified as long-term substitutes, and two teachers in receipt of
Nationally Board Certification.
Mary Tarango reported that future hires may include front office administrative
support.
Mary Tarango reported on the process the 21 st Century Public Academy Student Council
went through in their proposal for Jeans. It was recommended by Governing Council
members to have the student council consider the financial impacts of their proposal
and consider other ways to recover the loss of funding that goes to fund 8 th grade
celebration and student council.

Next Meeting: December 17 th
Motion to Adjorn
Motion to Approve—Evelyn Dow
2 nd —Elizabeth Piazza
Motion Approved