Archive for category: Governance Council (Page 42)

Members Present: Art Silva, President

Virginia Trujillo, Vice-President
Victoria Tafoya, Interim Secretary
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Evelyn Dow, Member

Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Rita Hirschy, Cutler Foundation
Vicente Vargas, GC candidate

Governance Meeting Called to Order by Art Silva, Vice-President at 5:33 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Victoria Tafoya
2 nd — Virginia Trujillo
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, September 19th meeting—Virginia Trujillo
2 nd —Gary Boyd
Motion Approved Via Roll Call Vote

Open Forum Mary Tarango shared that there are two individuals interested in becoming members of
the Governing Board Council. Vicente Vargas, parent of 21 st Century, is interested in serving on the
council. Sistine Jaramillo is another member of the community who is interested in serving on the
council.
FINANCE
Budget analyst, Amber Peña, senior member of the Vigil group shared the financial reports as of
September 30. 2021. The expenditure reports as of September 30 was presented. BARs to clean up the
negatives will be presented during this meeting AM/PM fees and activity fees and Medicaid check.

Members of the Finance Committee met prior to the Governance Council meeting and reviewed all
financial documents. It was pointed out that there are negative line items in some accounts, due to two
funds still waiting to arrive (Title I and ESSR II 2020).
 Budget Report
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report
 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for
October 2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for September 2021
—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2122-0009-I
580-000-2122-0010-I
580-000-2122-0011-IB
580-000-2122-0012-IB
580-000-2122-0013-IB
580-000-2122-0014-IB
580-000-2122-0015-I
580-000-2122-0016-I
580-000-2122-0017-I

Motion to approve BARS: —Gary Boyd
2 nd Virginia Trujillo
Motion Approved by Roll Call Vote

PRESENTATION AND DISCUSSION OF CUTLER PREFINAL IMPROVEMENTS
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and Revenue
PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT- JEREMY PECKENS
PRINCIPAL’S REPORT

1. Procurement & IT
   a. Application for the Emergency Connectivity Fund’s second window, asking for document
   cameras, wireless headsets, an outdoor projector, and cameras for our busses. b. We are still
   awaiting an answer to the ECF application. Principal is looking into an app to push out to
   students’ chromebooks for anonymous reporting of suspicious behavior, bullying, abuse, etc.
2. Testing
   a. All dyslexia screeners have been completed.
   b. All ACCESS for ELL student makeup assessments have been completed.
3. Events
   a. Data Day: October 26th will be an in-service day for staff, no school for students. Staff will
   review testing data from the Fall assessment to identify target learning areas and adjust schedules
   as needed. Staff will also participate in training for Active Shooter Lockdown, led by Lora Sedore.
4. Staffing

a. We have hired a new Middle School Special Education teacher, who will be working primarily
with the 6th grade. He begins on November 1st.
b. We have openings for 1-2 EAs, and are looking for potential candidates.

5. Equity Council
   a .meeting to be held in November. Topic will be on discipline and review of the Black Education
   Act.
   PRESENTATION AND DISCUSSION OF CEO’S REPORT
6. 5 Year Facilities Master Plan – On Target to finish by mid-December, will present for approval at
   November meeting. Part of the plan is acquiring the dirt area.
7. Site Safety Plan – Due in November – on target to finish and submit on time, will present at
   November meeting..
8. Special Capital Outlay Projects – Facilities Manager prepared a scope of work. Funds have posted in
   OBMS. Seeking quotes from General Contractors for Solar and AC.
9. Update on Funding Timelines
   Title 1 from 2020-12 – December of 2021
   ESSER II – January of 2022
   ESSER III – Application submitted
10. Sports/Gym – Moving into winter sports – good student participation. Some concern that some
    facilities are not enforcing masks. 21 st Century does follow all protocols and will be requesting all
    home games be at the school.
11. Biweekly Admin Meetings – Extremely helpful in improving communications and readjusting to
    distribution of duties
12. Emergency Drills – Staff presentation on Active Shooter/Lock Down on Tuesday, October 26th. Lora
    Sedore will do the presentation with Q&A.
13. Enrollment Numbers – 40 Day (Funding for SY 2021-22) – Budgeted for 390 – we expect a reduction in
    SEG
    1st – 12
    2nd – 9
    3rd – 18
    4th – 27
    5th – 37
    6th – 79
    7th – 82
    8th – 101
    Total – 365
14. ELTP (Extended Learning Time Program)– Teachers are required to provide 10 hours of enrichment
    and EA’s are required to provide 5 hours of enrichment by the end of the year. Some talk at the State
    level to require the extended learning time for all schools.
15. COVID Update – I am the covid point of contact.
16. Shot Clinic – Very well received – Arranged by Charter School Nursing Services – Provided COVID
    vaccine including booster and flu shots to students, parents and staff. Around 50 participants
17. PTA – Fall Festival – Friday October 29th
    PTA – Winter Wonderland – including community partners- sock drive- Friday, December 10 th
    Plans for something big in May.

PRESENTATION OF POTENTIAL GC MEMBERS- INTRODUCTION AND Q&A
Vicente Vargas attended the meeting and told the members why he would like to be a member of the Governing
Council. As per the By-laws, he should attend on Nov 18 th to be voted in as Governing Council Member.
v.vargas@nmhca.org
APPROVAL TO MOVE INTO CLOSED SESSION
Motion to move into closed session – Virginia Trujillo
2 nd – Victoria Tafoya
Motion Approved by Roll Call Vote
APPROVAL TO RETURN TO OPEN MEETING
Motion to move to come out of closed session – Virginia Trujillo
2 nd – Gary Boyd
Motion Approved by Roll Call Vote

Next Meeting: November 18 th , 2021
Motion to Adjourn
Motion to Adjourn – Victoria Tafoya
2 nd – Virginia Trujillo
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:17 PM

Agenda for October 21st, 2021
Virtual Meeting will be held at 5:30 pm

PUBLIC WELCOME
Join Zoom Meeting
ID: 85774700416
Passcode: WWEk9ObP

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
September 16th, 2021 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – SEPTEMBER
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- SEPTEMBER
IV. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0009-I
580-000-2122-0010-I
580-000-2122-0011-IB
580-000-2122-0012-IB
580-000-2122-0013-IB
580-000-2122-0014-IB
580-000-2122-0015-I
580-000-2122-0016-I
580-000-2122-0017-I
V. PRESENTATION AND DISCUSSION OF CUTLER PREFINAL IMPROVEMENTS
VI. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
VII. PRESENTATION AND DISCUSSION OF CEO’S REPORT
VIII. PRESENTATION OF POTENTIAL GC MEMBER – INTRODUCTION AND Q&A
IX. APPROVAL TO MOVE INTO CLOSED SESSION
X. APPROVAL TO RETURN TO OPEN MEETING
Next Meeting: November 18th, 2021
Adjourn Meeting*

Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
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