3/27/23 PTA Minutes

/in /by

Call to Order
Lani calls the meeting to order at 5:05 pm
Approval of the February minutes – please look over the minutes beforehand

  • Will approve at next meeting along with March meeting notes.
    Administration Report/Governance Council Meeting
  • Got the quote for the playground. The playground will start coming in.
  • Getting internet for the portables
  • Graduation is at UNM Continuing Education Building on May 24 th (Time to be announced)
  • On March 31 st PED is doing their site visit
  • Talent show Friday night 7 pm – 9 pm, PTA post the flyer on Facebook. Parents have to be present
  • April 22 nd , registration for next year. 11 am – 1 pm
    -April 20 th Governance council meeting
    President’s Report
  • April 28 th from 5 – 7 talent show. All games and food are planned out. Lani will send out sign-up genius signups
    for food and volunteer help.
  • Bank account signers
  • Joy Moquino will be removed from the bank account.
  • Joy motions to remove herself from the bank account
  • Mikel seconds the motion.
  • Motion passes unanimously
  • Heather Chase and Helen Dundas
  • Lani motions to put Heather Chase and Helen Dundas on the bank account and remove Lani
    from the accounts as a signer.
  • Joy seconds the motion
  • Motion passes unanimously

Vice President’s

  • Nothing to report
    Treasure’s Report
  • Income is over $6,000
  • Balance is $17711.14
  • Not over budget on anything. There is still money in some of the accounts for spending including Spring Fling

Secretary’s Report

  • Nothing to report
    Other:
  • Discontinue the Breakfast Snack Bar once supplies have been exhausted
  • Joy motions to discontinue the breakfast snack bar
  • Lani seconds the motion
  • Motion passes unanimously
  • Election of the new board
  • Heather Chase – President
  • Lani motions to vote Heather into the office of President
  • Joy seconds the motion
  • Motion passes unanimously
  • Jennifer Aragon – Vice President
  • Lani motions to vote Jennifer into the office of Vice President
  • Joy seconds the motion.
  • Motion passes unanimously
  • Lindsey Landis -Secretary
  • Lani motions to vote Lindsey into the office of Secretary
  • Joys seconds the motion
  • Motion passes unanimously
  • Helen Dunas – Treasurer
  • Lani motions to vote Helen into the office of Treasurer
  • Joy seconds the motion
  • Motion passes unanimously
    The next meeting will be on Monday, May 1 st @5:00 pm
    The meeting adjourned at 5:46 pm

2/27/23 PTA Minutes

/in /by

Call to Order
Lani calls the meeting to order at 5:31 pm
Approval of the February minutes – please look over the minutes beforehand
-Lani motions to approve the agenda notes from the January meeting
-Joy seconds the motion

  • Motion passes unanimously
    Administration Report/Governance Council Meeting
  • March 3 rd Read week
  • March 7 th literacy night
  • 8 th Grade has moved to the portables
  • 6th-grade math move to upstairs after 8 th grade is fully moved in
  • Playground setup is next. Currently getting quotes
  • 8 th Grade graduation – May 24 th @ UNM Continuing Education (Evening event)
  • Foundation meeting – March 16 th at 6:30 pm
    President’s Report
  • Nothing to report
    Vice President’s
  • Nothing to report
    Treasure’s Report
  • Bank Balance is $18974.76
    Secretary’s Report
  • Nothing to report
    Other:
  • Spring Fling;
    -Chair is looking to book laser tag for 5 th Grade and up and a jumping house for 4 th and under
    -Looking for more ideas for bigger activities
    -Board Nominations:

Heather Chase – President
Jennifer Aragon – Vice President
Helen Dundas – Treasurer
Lindsey Landis – Secretary
The next meeting will be on Monday, March 27 th @ 5:00 pm
The meeting adjourned at 5:45 pm

January 2023 PTA Minutes

/in /by

Call to Order
Lani calls the meeting to order at 5:37 pm
Approval of the November 1, 2022 minutes – please look over the minutes beforehand
-Lani motions to approve the minutes, Joy’s seconds
-Motion approved unanimously
Administration Report/Governance Council Meeting
-E-Occupancy for the portables will be done in February

  • Breakfast snack bar; text Angie to fill in with school-purchased items for selling
  • Elementary events
    Feb. 23 – Family Science Night, PTA w
    March 7 – Family Literacy/Math Night
    Feb 15 – 17 – Elementary Student-Led Conferences
    -Middle School
    Jan 25 – Family Math Night
    Feb 3 – Family
    Feb 7 – Lottery at 4:00 pm

Getting bids for playground
Band Performance May 12 th (tentative)
President’s Report
Spring Fling – Meeting last Friday with a potential chair willing to run the event. Wild West Theme 5 pm –
7 pm. Anyone willing to help with planning/organizing please contact Lani and she will connect you with
the chair. Potential date May 5 th ?
Vice President’s
Concerned with PTA training
Lani motioned to adjust the budget of $500 from OSI assistance to PTA training; $250 into Family Night
Hospitality; $250 into Family Engagement Night. This is to reallocate funding to help train a new PTA
board.
Mikel seconds the motion. Motion passes unanimously

Treasure’s Report
Year to Date Income $8,109.12
Secretary’s Report
Nothing to report at this time
Other:
Snack Bar – Volunteers needed to fill open positions
Tuesday morning
Thursday afternoon: Lindsey will fill in for the time being
Substituting
Stocker
Question about running snack bar every day. Very few volunteers are available to help run shifts for
both morning and afternoon. PTA will cut down days serving to Monday, Wednesday, and Friday for
both Breakfast and Afternoon.
Lani motions to change the schedule temporarily starting next week on Monday, January 30, to run
Monday, Wednesday, and Friday for the afternoon snack bar. Effective immediately, PTA will only run
the breakfast bar on Monday, Wednesday, and Friday.
Mikel seconds the motion. Motion passes unanimously
The next meeting will be on February 27 th at 5:30 pm
The meeting adjourned at 6:13 pm

9/12/22 PTA Minutes

/in /by

Monday September 12, 2022; 5:30 pm – In-person in school cafeteria
Call to order
-Meeting called to order @ 5:34 pm on 9/12/22
Approval of the minutes – Please look over the minutes before hand

  • Joy vote, Lani second, vote unanimous, minutes approved
    Administration Report/Governance Council Meeting
  • Fall Festival: Staff voted 1:30pm -3:30pm on October 28 th due to construction in the area.
  • Each grade level to come up with a booth, let know what supplies are needed

 Pick idea by October 12 th and supply list to PTA.
 Set budget for each grade level or ask parents for donation items
 Parents may only volunteer, they may not show up to attend. TBD if students can dress up that
day. No costumes on Halloween.
 Let Angie Lerner know if anything is being brought in (i.e. bouncy houses, etc.) also if gym is
needed for use.

  • Governance Council: September 15 th @ 5:30 pm
     Zoom meeting, open to anyone
  • Construction to start Sept. 19 th done around fall break. Waiting on permits, possible delays push completion
    to the end of October. Plans for Playground depends on how portables and layout goes)

President’s Report: Snack Bar, Picture Day

  • Fundraising with Charleston Wrap,
  • Snack Bar reported by Treasurer

 Doing well financially. Afternoon making about $150 per week. Afternoon snack bar needs more
volunteers. Breakfast snack bar is not doing as great. Choices are to either discontinue morning
snack bar or expand breakfast and raise prices.

  • Time is a factor in Morning, drop off starts at 8:00 am. Clarification and communication is needed on how
    long student have to eat. Ask parents if morning breakfast option is viable if they know their students have
    time to eat in the morning.
  • Ask Ms. Tarango if we can suspend breakfast until we can survey parents to make a decision on whether to
    continue breakfast snack bar.
  • More volunteers needed for Snack Bar in the afternoon. Any volunteers need a Parent Background Check.
  • Direct donation through Member Hub. Ask if those funds go directly to our PTA.
    -Vice President’s Report
  • Nothing to add today
    -Treasurer’s Report: Audit, Snack Bar
  • 3 auditors to look over the books, signed and submitted to PTA
  • PTA accepted completed reports.
  • Current Bank balance: $11,589
  • Snack bar update: $331.89 profit (about $150 a week)
    Secretary’s Report
  • Nothing to add today

Discussion of Fundraising: Charleston Wrap/Donation Bins 8 th Band T-shirts

  • Charleston Wrap: so far $328.90
  • Add that direct donations are okay if someone wishes to not purchase items.
  • New email to let parents know there is time left.
  • Ms. Tarango is okay with Donation Bins but requests we wait until after the portables project is complete
  • Picture Day: Friday, Sept 23 rd in A.M.
  • Band T-shirts for 8 th : last year a parent paid to have t-shirts made for the band and sold extras to recoup
    costs. Zia graphics t-shirts for $10 each. Price point $25 for profit
  • Parent contact: with letter can get funds to cover shirts for students at least. Turbo Threads may be an
    option for discount.

Discussion of Fall Festival: Need Event Chair, Committee Chairs, Ideas

  • Ideas for fundraising: Pennies for Pumpkins (details to Lerner, so she can discuss with Ms. Tarango)
  • Fundraising during Fall Festival – Selling snack bar items.
     Any more fundraising ideas for raising money
  • Committee for Fall Festival – September 26 th Margie, Joy, Monica, Lindsey
    Other Business
  • Other fundraising ideas – Shop and Drop night, Video Game night, snack bar or dinner during Literacy Fair,
    Science Night, Math night (Pi Day 3/14)

Next PTA Meeting: October 3 rd , 2022 @ 5:30 pm in person in school’s cafeteria

  • Meet adjourned @ 6:28 pm