Archive for category: Governance Council Agenda (Page 79)

Members Present: Chris Velasquez, Vice President
Phillip Sapien, Member by phone
Art Silva, Member
Kathy Webb, Member
Members Absent: Virginia Trujillo, President
Guests: Mary Tarango, Principal
Tina Fritz, COO
Kathy Potter
Michael Vigil

Governance Council Called to Order by Chris Velasquez at 5:33p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to change agenda to reflect correct date of November 16, 2017 instead of
November 11, 2017 on minutes and to add special meeting of December 7, 2017
to agenda – Art Silva
2 nd . – Kathy Webb
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of November 16, 2017 and December 7, 2017 –
Phillip Sapien
2 nd . – Art Silva
Motion Approved
Open Forum – Phillip Sapien asked how many hours are needed for training. Michael
Vigil stated 5 hours for existing board members. Then asked if it was for calendar year
or school year and Michael stated school year.
Finance Report
Chris Velasquez went over bank reconciliation for November and December, 2017.
Approval of Cash Disbursements for November and December, 2017
November, 2017 – $214,343.43
December, 2017 – $280,585.87
 Motion to approve cash disbursements – Phillip Sapien
2 nd – Kathy Webb

Motion Approved
Approval of following BARS per audit:
BAR001-027- 1718-0007- IB – $4,842 – Medicaid Carryover
BAR001-027- 1718-0021- IB – $ 50 – Carryover
BAR001-027- 1718-0022- I – $4,494 – Carryover Instructional Materials
BAR001-027- 1718-0024- I – $ 452 – Carryover Supplies & Materials
BAR001-027- 1718-0023- D – $ 196 – Food Services
BAR001-027- 1718-0019- D – $7,250 – Capital Funds HB33
BAR001-027- 1718-0020- D – $8,371 – SB9
 Motion to approve BARS – Kathy Webb
2 nd . – Phillip Sapien
Motion Approved
Building Report –Mary stated that everything is paid. Right now they only have the
monthly rent. They moved into portables in January, 2018.
Phase II – Mary met with Mr. Dupont and Rita Hirschy. Everything is moving forward
and should reach financial decisions by the February, 2018 GC monthly meeting. Phase
II includes 9 classrooms and gym. If all goes well, construction will begin in March,
2018. Mary stated that she felt very good about the way everything is progressing.
Principal’s Report –
80 day count – 241 Current – 247 Budget for 2018-2019 is based on average of 80-120
day count.
Transportation – Slowed a little on funding but still doing well with the AM & PM
program. Parents agreed to help raise more money.
Golf Tournament – Will be held at Canyon Club on April 30, 2018.

Portables – Mary stated that portables would be gone in May, 2018.
E2E Grant – Mary stated that school did not receive E2E Grant for $65,000.
Legislative update – Mary stated that school would be refunded money that they took last
fiscal year.
Open House – Mary stated that open house was very successful.
Lottery Draw – Will be held Tuesday, February 6, 2018.
Next Meeting
 Tuesday, February 20, 2018 @ 5:30 p.m.
Finance will be at 4:30 p.m.

Motion to adjourn – Kathy Webb
 2 nd . – Art Silva
Motion Approved
Meeting adjourned at 6:53 p.m.

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
​Minutes for November 11, 2017
Open Forum
​
I.​Finance*
Bank Reconciliations
• November 2017
• December 2017
Approval of Cash Disbursements*
• November 2017
• December 2017
Approval of Initial Bars per June 30th Audit*
• 001-027-1718-0007-IB
• 001-027-1718-0021-IB
Approval of Increase Bars per June 30th Audit*
• 001-027-1718-0022-I
• 001-027-1718-0024-I
Approval of Decrease Bars per June 30th Audit*
• 001-027-1718-0023-D
• 001-027-1718-0019-D
• 001-027-1718-0020-D
II.​Building Report

​A. Current Facility/Portables

​B. Phase II

III.​Principal’s Report

​​Next Meeting: TBD

Adjourn Open Meeting

(*) Action Item

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that requirement has been met,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.