Upcoming 21st Century PA Fall 2018 Sports Practice Schedules
Soccer Season-
Preseason Conditioning: August 20-24, 2018
Preseason Conditioning Time: 8:30am-10:30am
Soccer Season-
21 st . Century Public Academy
Governance Council Meeting Minutes
June 20, 2018
Emergency Meeting
Members Present: Virginia Trujillo, President
Art Silva, Member
Kathy Webb, Member
Guests: Chris Velasquez, Vice President
Phillip Sapien, Member
Mary Tarango, Principal
Tina Fritts, COO
Judy Bergs, APS
Governance Council Called to Order by Virginia Trujillo @ 11:45 a.m.
Roll Call
Quorum met.
Approval of Agenda
Motion to approve agenda as is – Kathy Webb
2 nd . – Art Silva
Motion Approved
Open Forum – N/A
Approval of Contract Language to Correct the Contract Dates with Albuquerque
Public Schools – Short discussion and review of language and explanation of the
process APS utilized to update our current contract.
Motion to approve – Kathy Webb
2 nd – Art Silva
Motion Approved
Next Meeting
Monday, July 16, 2018 @ 5:30 p.m.
Motion to adjourn – Art Silva
2 nd . – Kathy Webb
Motion Approved
Meeting adjourned at 12:05 p.m.
21 st . Century Public Academy
Governance Council Meeting Minutes
June 4, 2018
Members Present: Virginia Trujillo, President
Chris Velasquez, Vice President
Phillip Sapien, Member
Art Silva, Member
Kathy Webb, Member
Guests: Mary Tarango, Principal
Tina Fritts, COO
Kathy Potter
Michael Vigil
Rita Hirschy
Governance Council Called to Order by Virginia Trujillo @ 5:40p.m.
Roll Call
Quorum met.
Approval of Agenda
Motion to approve agenda as is – Kathy Webb
2 nd . – Art Silva
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
Motion to approve minutes of May 21, 2018 (2 nd Meeting) – Art Silva
2 nd . – Phillip Sapien
Motion Approved
Open Forum – N/A
Lease Purchase Amendment Update – Rita Hirschy stated as of 4:45 p.m., June 4,
2018, she received approval of Lease Purchase Amendment. The deadline for loan
commitment papers to Los Alamos Bank is Friday, June 8, 2018.
Approval of Budget Adjustment Requests
001-027-1718-0047-I
001-027-1718-0048-I
001-027-1718-0050-M
001-027-1718-0051-I
001-027-1718-0052-I
001-027-1718-0055-D (T&E Audit)
001-027-1718-0056-I (SEG)
001-027-1718-0057-M
001-027-1718-0058-M
Motion to approve BARS – Chris Velasquez
2 nd – Kathy Webb
Motion Approved
Approval of 2018-2019 Lease Payment Assistance Application
Motion to accept & approve Application – Art Silva
2 nd . – Phillip Sapien
Motion Approved
Motion to approve Certification B – Kathy Webb
2 nd . – Art Silva
Motion Approved
Motion to approve Conflict of Interest Policy – Chris Velasquez
2 nd . – Kathy Webb
Motion Approved
Next Meeting
Monday, July 16, 2018 @ 5:00 p.m.
Motion to adjourn – Phillip Sapiein
2 nd . – Chris Velasquez
Motion Approved
Meeting adjourned at 6:55 p.m.
Agenda for July 16, 2018
Meeting will be held at 5:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME
Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for June 4
Minutes for June 20
Open Forum
I. FINANCE UPDATE
a. BANK RECONCILIATIONS
i. MAY 2018
ii. JUNE 2018
b. APPROVAL OF CASH DISBURSEMENTS*
i. MAY 2018
ii. JUNE 2018
c. FY 2019 BUDGET UPDATE PROVIDED AT AUGUST MEETING
i. 3 YEAR CASH FLOW PLAN TO HELP ANTICIPATE GROWTH/EXPANSION
ii. UPDATED PROCESSES & PROCEDURES FOR FINANCE
II. RESUBMISSION OF PED EXPANSION GRANT
III. UPDATE FROM CUTLER FOUNDATION
IV. BOARD TRAINING – DR. BRIAN L. CARPENTER*
IV. PRINCIPAL’S REPORT
Next Meeting: August 20, 2018
Adjourn Open Meeting
(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.
New Mexico Charter Elementary & Middle School
4300 Cutler Ave NE
Albuquerque, NM 87110
Phone: (505)254-0280
Fax: (505)254-8507