12/16/19 GC Minutes

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Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Member Absent: Victoria Tafoya, Member
Elizabeth Piazza, Member

Guests: Mary Tarango,

Bianca Belmonte-Sapien, Principal
Michael Vigil, the Vigil Group
Richard Fuentes, Attorney
Matt Paul, Public Charter Schools of New Mexico
Josh Lewis, Moss Adams
Rita Hirschy, Cutler Charitable Foundation
Governance Meeting Called to Order by Virginia Trujillo at 5:38 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to Approve Agenda—Kathy Webb
2 nd —Art Silva
Approval of Minutes

 Motion to Approve Minutes for November 18, 2019—Kathy Webb
2 nd —Art Silva
Note that the second page was missing, but a full hard copy was passed around for the
members to read.
Motion Approved

Open Forum

 Matt Paul of Public Charter Schools of New Mexico presented the changes to the Public
Charter Schools of New Mexico and what plans the organization had for the year.

Moss Adams Presentation

 Josh Lewis presented the Audit results for the end of the year 2019

Resolution 12-16-19-1—Loan to Cutler Charitable Foundation

 Mr. Fuentes presented the Resolution
 Motion to Approve Resolution 12-16-19-1—Art Silva
 2 nd —Evelyn Dow
 Motion Approved

FINANCE

 Budget Report
Michael Vigil presented the Account Summary Report: the Expenditure and Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report, Bank reconciliation Reports. Zach also reported that the Finance Committee met, went over the Journal Entries and Review of Quarterlies for both the Cutler Charitable and 21st Century Public Academy.

 Cash Disbursements
Motion to approve Cash Disbursements—Kathy Webb
2nd Art Silva
Motion Approved

 Bank Reconciliation
Motion to approve November Bank Reconciliation—Art Silva
2nd Evelyn Dow
Motion Approved

CORRECTIVE ACTION PLAN-UPDATE

 Doing all that is on the corrective action plan
CONVERT BANK ACCOUNTS TO A NEW FINANCIAL INSTITUTION

 Through discussion it was decided to post pone this decision until more information is
attained.
RENEWAL APPLICATION—UPDATE

 21 st Century Public Academy Renewal Application has been Approved with the state

CUTLER CHARITABLE FOUNDATION—UPDATE
 Rita Hirschy presented a report
PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

 MOY NWEA MAPs Testing December 16-18
 Registration Numbers 2019-2020 (as of 12/12/19)

5th Grade-(40)
6th Grade-(103)
7th Grade-(103)
8th Grade-(85)
TOTALS……………..(331) This is the 80 day count, plus 11 students
 Equity Council Update: Eight members to state department
 NM Spotlight Dashboard
Next Meeting: January 20, 2020
Motion to Adjourn
Motion to Adjourn—Evelyn Dow
2 nd —Art Silva
Motion Approved
Meeting Adjourned at 7:25

11/18/19 GC Agenda

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11/18/19 GC Agenda

10/21/19 GC Minutes

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Members Present: Silva, Vice President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member Call In
Member Absent: Virginia Trujillo, President
Elizabeth Piazza, Member

Guests: Mary Tarango,
Bianca Sapien, Principal
Zach Kirchgessner, the Vigil Group Business Manager

Governance Meeting Called to Order by Art Silva at 5:43 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to amend agenda—Evelyn Dow
2 nd —Victoria Tafoya
Motion Approved
 Motion to approve agenda as amended—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Approval of Minutes

 Motion to Approve Minutes for September 16, 2019—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved
 Motion to Approve Minutes for Emergency Meeting September 30, 2019—Evelyn Dow
2 nd —Kathy Webb
Motion Approved

Open Forum

 No Comments

FINANCE

 BARS:
001-027-1920-0010-IB
Motion to Approve Bar—Victoria Tafoya
2 nd —Kathy Webb
Motion Approved

 Budget Report
Zach Kirchgessner presented the Account Summary Report-Expenditure, Issued
Purchase Order Report, Bank Register Report and Outstanding Checks Report. Zach also
reported that the Finance Committee met, went over the Journal Entries and Review of
Quarterlies for both the Cutler Charitable and 21 st Century Public Academy.
o Motion to approve Cash Disbursements—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
o Motion to approve September Bank Reconciliation—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
CORRECTIVE ACTION PLAN-UPDATE

 Doing all that is on the corrective action plan
CONVERT BANK ACCOUNTS TO A NEW FINANCIAL INSTITUTION

 Through discussion it was decided to post pone this decision until more information is
attained.
RENEWAL APPLICATION—UPDATE

 The deadline for the application was met.
 November 4 is the site visit.
 The decision will be made at the PEC December meeting, 21 st CPA will be notified by
January 1.

CUTLER CHARITABLE FOUNDATION—UPDATE

 Bond sales are scheduled to be closed by the end of December
APPROVAL TO EXTEND CONTRACT FOR REPRESENTATION FOR BOND SALES

 Motion to Approve—Evelyn Dow
2 nd —Kathy Webb
Motion Approved

RESOLUTION 10-21-19—SIGNATORY AUTHORITY FOR CONTRACT

 Motion to Approve—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved

PRINCIPAL’s REPORT

 APS Site Visit completed Tuesday, October 15, 2019
 Registration Numbers 2019-2020 (as of 10/09/19)
40 Day Count for funding for SY19-20 –Increase of 11 students from approved budget
5 th Grade-(40)
6 th Grade-(104)
7 th Grade-(101)
8 th Grade-(85)
TOTALS……………..(331)

 Hiring Update- (One resignation effective 11/08/19) ART

Posted, one applicant

 Teacher Evaluation—Summative Reports
 Student Data—Fall MAPs
Growth Goals
2019 Fall MAPs Data
Science—50% Proficient
Language Usage—37% Proficient
Math—37% Proficient
Reading—49% Proficient

APPROVAL OF HEAD ADMINISTRATOR RATING FORM

 Discussion of the draft presented by Mary Tarango.
Added the category of Fiscal Management.
Motion to Approve as corrected—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Next Meeting: November 18
Motion to Adjourn
Motion to Approve—Victoria Tafoya
2 nd —Elizabeth Piazza
Motion Approved
Meeting adjourned at 7:06 PM.