2/18/19 GC Minutes

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Members Present: Virginia Trujillo, President
Art Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member (by phone)
Victoria Tafoya, Member (by phone)

Members Absent: Elizabeth Piazza, Member
Guests: Mary Tarango, Principal
Bianca Sapien, Assistant Principal
Kathy Potter
Michael Vigil, The Vigil Group

Governance Council Called to Order by Virginia Trujillo @ 5:35 p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to approve agenda – Phillip Sapien
2 nd . – Kathy Webb
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to amend minutes of January 21, 2019. Remove “Motion to approve
Bank Reconciliation” – Kathy Webb
2 nd – Art Silva
Motion Approved
 Motion to approve minutes of January 21, 2019 with amended change –
Phillip Sapien
2 nd – Art Silva
Motion Approved
Open Forum
Michael Vigil stated that he was approved for training. Dates and times will be
determined at a later date.
Finance
Michael Vigil went over Bank Reconciliations, Cash Disbursements and BARS.

 Motion to approve Cash Disbursements – Art Silva
2 nd – Phillip Sapien
Motion Approved
BARS
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 Motion to approve BARS – Kathy Webb
2 nd – Art Silva
Motion Approved
APS Site Review
Mary stated that the renewal application was sent to Charter School Office and will then
go to APS Board for approval. She also stated that 21 st Century is a solid B performing
school. Mary went over the 2018-2019 site visit report, which was held on January 24,
2019.
Mary reviewed three Policy Adoptions:
 Motion to approve Policy Adoption – Religious Issues – Kathy Webb
2 nd – Victoria Tafoya
Motion Approved
 Motion to approve Policy Adoption – Background Checks (UPDATE) –
Art Silva
2 nd – Phillip Sapien
Motion Approved
 Motion to Approve Policy Adoption Administration of Medication –
Kathy Webb
2 nd – Art Silva
Motion Approved
Date Presentation
Bianca Sapien reported on the data for Math and Reading Growth, and MAPS Growth for
Science and Language.
Principal’s Report
Construction Updates – Mary met with the contractor and completion is scheduled for
mid April.
Registration Numbers – Budget for 2019-2020 school year is projected at 320 students.
5 th grade – 40
6 th grade – 95
7 th grade – 88
8 th grade – 75
TOTAL – 298 Current Registration

Legislative Update – Update report was given by Mary Tarango and Victoria Tafoya.
Lottery Draw Numbers – Mary stated that there is a long waiting list for 6 th & 7 th grade.
5 th grade – 39
6 th grade – 100
7 th grade – 108
8 th grade – 95
TOTAL – 342
Next Meeting
 Monday, March 18, 2019, 5:30 p.m.
Motion to adjourn – Phillip Sapien
 2 nd . – Kathy Webb
Motion Approved
Meeting adjourned at 7:04 p.m.

1/21/19 GC Minutes

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Members Present: Virginia Trujillo, President
Phillip Sapien, Member
Evelyn Dow, Member
Kathy Webb, Secretary (by phone)
Elizabeth Piazza, Member
Victoria Tafoya, Member
Members Absent: Art Silva, Vice President
Guests: Mary Tarango, Principal

Kathy Potter
Kyle Hunt, The Vigil Group
Bianca Sapien, Assistant Principal
Rita Hirschy

Governance Council Called to Order by Virginia Trujillo @ 5:30 p.m.
Roll Call
 Quorum met.
Approval of Agenda
 Motion to approve agenda with correction to remove 17 from current agenda and
to correct next meeting date – Phillip Sapien
2 nd . – Elizabeth Piazza
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of December 17, 2018 – Elizabeth Piazza
2 nd – Evelyn Dow
Motion Approved
Finance
 Motion to approve Bank Reconciliations and Cash Disbursements – Victoria
Tafoya
2 nd – Phillip Sapien
Motion Approved
BARS
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 Motion to Approve BARS – Victoria Tafoya
2 nd – Phillip Sapien
Motion Approved
Resolution 1-21-19-1 – Approval of 2 nd Lease Agreement
Agreement was sent to PED and approved.
 Motion to Approve – Evelyn Dow
2 nd – Phillip Sapien
Resolution 1-21-19-2- Approval of Reimbursement Phase II
 Motion to Approve – Elizabeth Piazza
2 nd – Victoria Tafoya
Motion Approved
Resolution 1-21-19-3 – Signature Authority
 Motion to Approve – Phillip Sapien
2 nd – Elizabeth Piazza
Motion Approved
Principal’s Report
Mary stated that there was a change of administration. Bianca Sapien is now Assistant
Principal and Mary Tarango will be working primarily with the Vigil Group.
Construction Updates – Mary stated that the ceiling and walls up in the gym and that
construction will be completed early April, 2019.
Registration Numbers – 5 th grade – 38
6 th grade – 94
7 th grade – 85
8 th grade – 75
TOTAL – 92

PARCC – PARCC testing has been replaced by SBAME testing.
School or Choice Fair – Will be held on January 22, 2019 at the Convention Center.
SBA Testing – Testing will be in early March, 2019.
Data Presentation – Training will be held on Tuesday, January 22, 2019.
Next Meeting
 Monday, February 18, 2019, 5:30 p.m.

Motion to adjourn – Phillip Sapien
 2 nd . – Victoria Tafoya
Motion Approved
Meeting adjourned at 6:55 p.m.

2/18/19 GC Agenda

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Agenda for February 18, 2019
Meeting will be held at 5:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for January 21st, 2019
Open Forum
I. FINANCE

BANK RECONCILIATIONS
NOVEMBER
JANUARY
CASH DISBURSEMENTS*
NOVEMBER
JANUARY
APPROVAL OF BARS*
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II. APS SITE REVIEW
III. POLICY ADOPTION – RELIGIOUS ISSUES*
IV. POLICY ADOPTION – BACKGROUND CHECKS (UPDATE)*
POLICY ADOPTION – ADMINISTRATION OF MEDICATION*
V. DATA PRESENTATION – MID YEAR
V. PRINCIPAL’S REPORT
Next Meeting: March 18th
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.