7/20/20 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member
Gary Boyd, Member

Member Absent: Daniel Kegler, Member Absent

All other members Present via Virtual Meeting with Zoom

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Megan Ramirez, Parent
Megan Herren, Parent/Teacher
Janet Giron, Parent/PTA President
Sabrina Medina, Parent
Lexi Pickel, Teacher
Josh Popky, Parent
Mikel Wagner, Parent
Paula Butterworth, Parent

Governance Meeting Called to Order by Virginia Trujillo, President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Amend Agenda to include BARS: 001-027-1920-0047-IB, 001-027-1920-0049-T,
and 001-027-1920-0050-M in the Financial Report—Gary Boyd
2 nd — Evelyn Dow
Motion Approved via Roll Call Vote
Motion to approve Agenda as Amended—Kathy Webb
2 nd —Art Silva
Motion Approved as Amended via Roll Call Vote

Approval of Minutes

Motion to Approve Minutes, June 22, 2020 meeting—Gary Boyd
2 nd —Kathy Webb
Motion Approved Via Roll Call Vote
Motion to Approve Minutes, July 9, 2020 Emergency meeting—Gary Boyd
2 nd —Victoria Tafoya

Motion Approved via Roll Call Vote

Open Forum

Introduction of Parents attending.
Mary Tarango answered parent questions regarding Reopening

FINANCE-

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2020: the Expenditure and Revenue
Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report, Bank
Reconciliation Reports.
 Cash Disbursements

Motion to approve Cash Disbursements for June 2020—Kathy Webb
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

 Bank Reconciliation

Motion to approve June 2020 Bank Reconciliation—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

 APPROVAL OF BARS

Zach Zirchgessner presented the BARS:
001-027-1920-0047-IB
001-027-1920-0049-T
001-027-1920-0050-M
Motion to Approve BARS—Kathy Webb
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

Approval of Employee Handbook

Motion to Approve Employee Handbook for2020-2021 School Year—Gary Boyd
2 nd Kathy Webb
Motion Approved by Roll Call Vote

Approval of Revised Salary Schedule

Motion to Approve the Revised Salary Schedule for 2020-2021 School Year—Kathy Webb
2 nd —Art Silva
Motion Approved by Roll Call Vote
Reentry Plan for the 2020-2021 School Year

Mary Present the Reentry plan and Discussion followed.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Reentry Plan/Extended Calendar submitted for review July 15 th . Karen Woerner, Deputy Director
    Options for Parents and Families—Charter School Division is our plan point of contact.
  2. Registration Numbers 2020-2021
    4 th Grade- 23
    5 th Grade –41                    

                   6 th Grade – 81                                             
                   7 th Grade – 104                                  
                   8 th Grade – 101                                        

Totals:         351 380 Target Enrollment

  1. SY 20-21 Department Textbook Selections-Selected instructional materials have online
    texts/extension components.
  2. NWEA Assessments/Resources Training- MAP Growth, Skills, Accelerator, Fluency for 4-5 th .
  3. PED Instructional Materials- MS Drawbond (5 th Grade) served to help to develop the
    Instructional Scope and Acceleration Guides for SY20-21. Teachers will train to use in
    departments/grade levels. https://webnew.ped.nm.us/curriculum-instruction

Next Meeting: August 17, 2020
Motion to Adjourn
Motion to Adjourn—Art Silva
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:30 PM

7/20/20 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member
Gary Boyd, Member

Member Absent: Daniel Kegler, Member Absent

All other members Present via Virtual Meeting with Zoom

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Megan Ramirez, Parent
Megan Herren, Parent/Teacher
Janet Giron, Parent/PTA President
Sabrina Medina, Parent
Lexi Pickel, Teacher
Josh Popky, Parent
Mikel Wagner, Parent
Paula Butterworth, Parent

Governance Meeting Called to Order by Virginia Trujillo, President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Amend Agenda to include BARS: 001-027-1920-0047-IB, 001-027-1920-0049-T,
and 001-027-1920-0050-M in the Financial Report—Gary Boyd
2 nd — Evelyn Dow
Motion Approved via Roll Call Vote
Motion to approve Agenda as Amended—Kathy Webb
2 nd —Art Silva
Motion Approved as Amended via Roll Call Vote

Approval of Minutes

Motion to Approve Minutes, June 22, 2020 meeting—Gary Boyd
2 nd —Kathy Webb
Motion Approved Via Roll Call Vote
Motion to Approve Minutes, July 9, 2020 Emergency meeting—Gary Boyd
2 nd —Victoria Tafoya

Motion Approved via Roll Call Vote

Open Forum

Introduction of Parents attending.
Mary Tarango answered parent questions regarding Reopening

FINANCE-

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2020: the Expenditure and Revenue
Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report, Bank
Reconciliation Reports.
 Cash Disbursements

Motion to approve Cash Disbursements for June 2020—Kathy Webb
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

 Bank Reconciliation

Motion to approve June 2020 Bank Reconciliation—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

 APPROVAL OF BARS

Zach Zirchgessner presented the BARS:
001-027-1920-0047-IB
001-027-1920-0049-T
001-027-1920-0050-M
Motion to Approve BARS—Kathy Webb
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

Approval of Employee Handbook

Motion to Approve Employee Handbook for2020-2021 School Year—Gary Boyd
2 nd Kathy Webb
Motion Approved by Roll Call Vote

Approval of Revised Salary Schedule

Motion to Approve the Revised Salary Schedule for 2020-2021 School Year—Kathy Webb
2 nd —Art Silva
Motion Approved by Roll Call Vote
Reentry Plan for the 2020-2021 School Year

Mary Present the Reentry plan and Discussion followed.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Reentry Plan/Extended Calendar submitted for review July 15 th . Karen Woerner, Deputy Director
    Options for Parents and Families—Charter School Division is our plan point of contact.
  2. Registration Numbers 2020-2021
    4 th Grade- 23
    5 th Grade –41                    

                   6 th Grade – 81                                             
                   7 th Grade – 104                                  
                   8 th Grade – 101                                        

Totals:         351 380 Target Enrollment

  1. SY 20-21 Department Textbook Selections-Selected instructional materials have online
    texts/extension components.
  2. NWEA Assessments/Resources Training- MAP Growth, Skills, Accelerator, Fluency for 4-5 th .
  3. PED Instructional Materials- MS Drawbond (5 th Grade) served to help to develop the
    Instructional Scope and Acceleration Guides for SY20-21. Teachers will train to use in
    departments/grade levels. https://webnew.ped.nm.us/curriculum-instruction

Next Meeting: August 17, 2020
Motion to Adjourn
Motion to Adjourn—Art Silva
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:30 PM

6/22/20 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member
Gary Boyd, Member
Daniel Kegler, Member

Member Absent: All Present via Virtual Meeting with Zoom
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group

Governance Meeting Called to Order by Virginia Trujillo, President at 5:36 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

 Motion to Approve Agenda—Art Silva
2 nd Gary Boyd
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Minutes, May 18 meeting—Victoria Tafoya
2 nd —Art Silva
Motion Approved Via Roll Call Vote
Motion to Approve Minutes, June 2 Emergency meeting—Victoria Tafoya
2 nd —Art Silva
Motion Approved via Roll Call Vote

Open Forum

 Discussion of remaining member training.
 Discussion of Approval of Charter by PEC
 While at an event Victoria Tafoya shared a comment given to her while out with her daughter who
was wearing her 21 st Century Public Academy purple shirt. The comment was made by a former
parent of 21 st CPA; her child attended 21 st CPA when it first started and what an excellent school
21 st CPA is.

FINANCE-

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2020: the Expenditure and Revenue
Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report, Bank
Reconciliation Reports.

 Cash Disbursements

Motion to approve Cash Disbursements for May 2020—Kathy Webb
2 nd Art Silva
Motion Approved by Roll Call Vote

 Bank Reconciliation

Motion to approve May 2020 Bank Reconciliation—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 APPROVAL OF BARS

Zach Zirchgessner presented the BARS:
001-027-1920-0043-I
001-027-1920-0044-I
001-027-1920-0046-I
001-027-1920-0048-M
Motion to Approve BARS—Kathy Webb
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

Bus Contract-Herrera Busses

Motion to Approve Bus Contract with Herrera Busses for 2020-2021 School Year
—Kathy Webb
2 nd Art Silva
Motion Approved by Roll Call Vote
Report from Special Legislative Session

Mary Tarango reported that she contacted our Lobbyist. Through public access looks like
Teacher salary increase will change from 4% to 1%.
Permanent Cash Transfer from Operational to Food Services

Motion to Approve Cash Transfer from Operational to Food Services to cover deficits
—Art Silva
2 nd Kathy Webb
Motion Approved by Roll Call Vote
Offer of Contract to Head Administrator Relative

Bianca Belmonte-Sapien reported that Dominic Tarango submitted an application
for a Special Education teaching position. This is an additional position to the Special
Education Team which was previously planned for in the Budget. This position was
posted and interviews done by committee. After the interview process Dominic
Tarango was selected for the position.
Motion to Approve Contract Offer to Head Administrator Relative—Art Silva
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Fine Arts Advisory Council Established, Fine Arts RfA submitted
  2. PEC Charter Renewal, Grade Change Amendment, and Corrective Action Plan (CAP) approved
    unanimously. Further enrollment cap/grade levels amendments possible to do at one time,
    Spring 2021.
  3. Registration Numbers 2020-2021
    4 th Grade- 24 40
    5 th Grade –43 40                           
                       6 th Grade – 83 100                                            
                       7 th Grade – 105 100                                  
                       8 th Grade – 101 100                                         
              Totals:         356 380 Target Enrollment
  4. June Lottery Draw—All Grades
  5. Interviews, offer letters, filled positions updates:

 4 th Grade-Filled
 6 th Grade Social Studies-Filled
 7 th Grade Math-Filled
 8 th Grade Math-Filled
 8 th Grade ELA-Filled
 Special Education-open [To be filled with Dominic Tarango after Board Approval at
this meeting]
 (4) Educational Assistant-2 Filled 2 Open
 .2 Physical Education-Filled
 .5 Media Arts-open

CEO EVALUATION DISCUSSION
To Be Done with this years, 19-20, Rating Sheet, as planned at the beginning of 19-20.
During the Summer Kathy Webb and other volunteers to develop new evaluation process to be
presented to the Board for 2020-2021 School Year.
MOTION TO GO INTO CLOSED SESSION
Within Open Session Motion to Enter a Closed Session—Evelyn Dow
2 nd Art Silva
Motion Approved by Roll Call Vote
CLOSED SESSION NO ACTION TAKEN
RETURN TO REGULAR SESSION
Within Open Session Motion to Return to Regular Session—Evelyn Dow
2 nd Daniel Kegler
Motion Approved by Roll Call Vote
CEO CONTRACT
Motion to Approve the CEO Contract for 2020-2021 School Year—Gary Boyd
2 nd Evelyn Dow

Motion Approved by Roll Call Vote
Next Meeting: July 20, 2020
Motion to Adjourn
Motion to Adjourn—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 8:00 PM

7/9/20 Emergency GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member
Gary Boyd, Member

Member Absent: Daniel Kegler

All others present via Zoom Meeting

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Janet Giron, PTA President
Gerrit Kuridhof, parent

Governance Meeting Called to Order by Virginia Trujillo, President at 5:37 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

 Motion to Approve Agenda—Kathy Webb
2 nd Art Silva
Motion Approved via Roll Call Vote

Open Forum

 Introduction of Parent Guests Attending

Action Items
I. Extended Learning Plan Application, presented by Principal Bianca Belmonte-Sapien.
 Motion to Approve the Extended Learning Plan Application—Kathy Webb
2 nd Gary Boyd
Motion Approved by Roll Call Vote

II. Amended Calendar Pending Approval of ELP(Extended Learning Plan)
 Motion to Approve the Amended Calendar of ELP—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

III. Amended Administration Contract Pending Approval of ELP
 Motion to Approve Amended Administration Contract—Kathy Webb
2 nd Gary Boyd

Motion Approved by Roll Call Vote
IV. 4 th and 5 th Grade Alternate Plan for REOPENING

Alternate Plan: 4 th and 5 th grade propose Face to Face with half students Monday-Tuesday,
Face to Face with the other half of students on Thursday-Friday and with all student remote
learning on Wednesday.
 Motion to Approve the 4 th and 5 th Grade Alternative Plan for ReOpening—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote
Next Meeting: July 20, 2020 at 5:30 PM
Motion to Adjourn
Motion to Adjourn—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
Meeting Adjourned at 6:10 PM