2/27/23 PTA Minutes

Call to Order
Lani calls the meeting to order at 5:31 pm
Approval of the February minutes – please look over the minutes beforehand
-Lani motions to approve the agenda notes from the January meeting
-Joy seconds the motion

  • Motion passes unanimously
    Administration Report/Governance Council Meeting
  • March 3 rd Read week
  • March 7 th literacy night
  • 8 th Grade has moved to the portables
  • 6th-grade math move to upstairs after 8 th grade is fully moved in
  • Playground setup is next. Currently getting quotes
  • 8 th Grade graduation – May 24 th @ UNM Continuing Education (Evening event)
  • Foundation meeting – March 16 th at 6:30 pm
    President’s Report
  • Nothing to report
    Vice President’s
  • Nothing to report
    Treasure’s Report
  • Bank Balance is $18974.76
    Secretary’s Report
  • Nothing to report
    Other:
  • Spring Fling;
    -Chair is looking to book laser tag for 5 th Grade and up and a jumping house for 4 th and under
    -Looking for more ideas for bigger activities
    -Board Nominations:

Heather Chase – President
Jennifer Aragon – Vice President
Helen Dundas – Treasurer
Lindsey Landis – Secretary
The next meeting will be on Monday, March 27 th @ 5:00 pm
The meeting adjourned at 5:45 pm

January 2023 PTA Minutes

Call to Order
Lani calls the meeting to order at 5:37 pm
Approval of the November 1, 2022 minutes – please look over the minutes beforehand
-Lani motions to approve the minutes, Joy’s seconds
-Motion approved unanimously
Administration Report/Governance Council Meeting
-E-Occupancy for the portables will be done in February

  • Breakfast snack bar; text Angie to fill in with school-purchased items for selling
  • Elementary events
    Feb. 23 – Family Science Night, PTA w
    March 7 – Family Literacy/Math Night
    Feb 15 – 17 – Elementary Student-Led Conferences
    -Middle School
    Jan 25 – Family Math Night
    Feb 3 – Family
    Feb 7 – Lottery at 4:00 pm

Getting bids for playground
Band Performance May 12 th (tentative)
President’s Report
Spring Fling – Meeting last Friday with a potential chair willing to run the event. Wild West Theme 5 pm –
7 pm. Anyone willing to help with planning/organizing please contact Lani and she will connect you with
the chair. Potential date May 5 th ?
Vice President’s
Concerned with PTA training
Lani motioned to adjust the budget of $500 from OSI assistance to PTA training; $250 into Family Night
Hospitality; $250 into Family Engagement Night. This is to reallocate funding to help train a new PTA
board.
Mikel seconds the motion. Motion passes unanimously

Treasure’s Report
Year to Date Income $8,109.12
Secretary’s Report
Nothing to report at this time
Other:
Snack Bar – Volunteers needed to fill open positions
Tuesday morning
Thursday afternoon: Lindsey will fill in for the time being
Substituting
Stocker
Question about running snack bar every day. Very few volunteers are available to help run shifts for
both morning and afternoon. PTA will cut down days serving to Monday, Wednesday, and Friday for
both Breakfast and Afternoon.
Lani motions to change the schedule temporarily starting next week on Monday, January 30, to run
Monday, Wednesday, and Friday for the afternoon snack bar. Effective immediately, PTA will only run
the breakfast bar on Monday, Wednesday, and Friday.
Mikel seconds the motion. Motion passes unanimously
The next meeting will be on February 27 th at 5:30 pm
The meeting adjourned at 6:13 pm

9/12/22 PTA Minutes

Monday September 12, 2022; 5:30 pm – In-person in school cafeteria
Call to order
-Meeting called to order @ 5:34 pm on 9/12/22
Approval of the minutes – Please look over the minutes before hand

  • Joy vote, Lani second, vote unanimous, minutes approved
    Administration Report/Governance Council Meeting
  • Fall Festival: Staff voted 1:30pm -3:30pm on October 28 th due to construction in the area.
  • Each grade level to come up with a booth, let know what supplies are needed

 Pick idea by October 12 th and supply list to PTA.
 Set budget for each grade level or ask parents for donation items
 Parents may only volunteer, they may not show up to attend. TBD if students can dress up that
day. No costumes on Halloween.
 Let Angie Lerner know if anything is being brought in (i.e. bouncy houses, etc.) also if gym is
needed for use.

  • Governance Council: September 15 th @ 5:30 pm
     Zoom meeting, open to anyone
  • Construction to start Sept. 19 th done around fall break. Waiting on permits, possible delays push completion
    to the end of October. Plans for Playground depends on how portables and layout goes)

President’s Report: Snack Bar, Picture Day

  • Fundraising with Charleston Wrap,
  • Snack Bar reported by Treasurer

 Doing well financially. Afternoon making about $150 per week. Afternoon snack bar needs more
volunteers. Breakfast snack bar is not doing as great. Choices are to either discontinue morning
snack bar or expand breakfast and raise prices.

  • Time is a factor in Morning, drop off starts at 8:00 am. Clarification and communication is needed on how
    long student have to eat. Ask parents if morning breakfast option is viable if they know their students have
    time to eat in the morning.
  • Ask Ms. Tarango if we can suspend breakfast until we can survey parents to make a decision on whether to
    continue breakfast snack bar.
  • More volunteers needed for Snack Bar in the afternoon. Any volunteers need a Parent Background Check.
  • Direct donation through Member Hub. Ask if those funds go directly to our PTA.
    -Vice President’s Report
  • Nothing to add today
    -Treasurer’s Report: Audit, Snack Bar
  • 3 auditors to look over the books, signed and submitted to PTA
  • PTA accepted completed reports.
  • Current Bank balance: $11,589
  • Snack bar update: $331.89 profit (about $150 a week)
    Secretary’s Report
  • Nothing to add today

Discussion of Fundraising: Charleston Wrap/Donation Bins 8 th Band T-shirts

  • Charleston Wrap: so far $328.90
  • Add that direct donations are okay if someone wishes to not purchase items.
  • New email to let parents know there is time left.
  • Ms. Tarango is okay with Donation Bins but requests we wait until after the portables project is complete
  • Picture Day: Friday, Sept 23 rd in A.M.
  • Band T-shirts for 8 th : last year a parent paid to have t-shirts made for the band and sold extras to recoup
    costs. Zia graphics t-shirts for $10 each. Price point $25 for profit
  • Parent contact: with letter can get funds to cover shirts for students at least. Turbo Threads may be an
    option for discount.

Discussion of Fall Festival: Need Event Chair, Committee Chairs, Ideas

  • Ideas for fundraising: Pennies for Pumpkins (details to Lerner, so she can discuss with Ms. Tarango)
  • Fundraising during Fall Festival – Selling snack bar items.
     Any more fundraising ideas for raising money
  • Committee for Fall Festival – September 26 th Margie, Joy, Monica, Lindsey
    Other Business
  • Other fundraising ideas – Shop and Drop night, Video Game night, snack bar or dinner during Literacy Fair,
    Science Night, Math night (Pi Day 3/14)

Next PTA Meeting: October 3 rd , 2022 @ 5:30 pm in person in school’s cafeteria

  • Meet adjourned @ 6:28 pm

8/15/22 PTA Minutes

The meeting was called to order by Lani McCarson, President, at 3:23 pm on Monday, August 15, 2022.
Attendance: Lani McCarson, Mikel Wagner, Joy Moquino, Jessica Schiffman, Tiffany Johnson, Ken Johnson
New Business
 Mr. Johnson has submitted a request for guitars for the new school year to the school. If the school can
not help pay for the guitars Mr. Johnson is requesting PTA run a fundraiser to help him purchase new
guitars.
President’s Report by Lani McCarson:
 Our Vice-President Rikki Hernandez has resigned from her position on the board.
 Welcome Dragons sign will be up the first day of school. Placement will be close to the gym. We have
parents who have graciously volunteered to put the sign up and take it down.
 Breakfast: We are looking into serving breakfast for the 2022-23 school year, but having problems
finding volunteers and the cost is a problem, as well. Might be a possibility to serve grab and go type
breakfast.
 Balloons Aloft: This is being discussed with the person who brings their balloon to the school. We are
not sure if that will be a possibility this year.
 Fall Festival: October 28 th 5-7pm Were hoping that the event will be held inside. There will be games
and food. We are looking for volunteers for this event.
 We need more people to sign up for memberships for PTA nothing is required except the $8.00 for the
year. This will greatly help us to put on more events for the school.
 How can we get more involvement and volunteers: Some ideas were to hold signs up or hand out flyers
at the pickup or drop off line. Remind texts, or emails.
Motions:
 Mikel Wagner motioned for Tiffany Johnson to be added to the bank account. Lani McCarson second
the motion. All in favor.
 Lani McCarson motioned for Joy Moquino to move into Vice-President Position. Mikel Wagner
seconded the motion. All in favor.
 Lani McCarson motioned to make Jessica Schiffman the Secretary. Lani McCarson seconded the
motion. All in favor.
 Lani McCarson made a motion to create a new line item called PTA Meeting expenses. The motion
included moving $500 from School supply fundraiser to PTA Meeting expenses. Joy Moquino seconded
the motion. All in favor.
 Lani McCason made a motion to create a new line item for Charleston Wrap fundraiser and remove the
line item called school supplies. All in favor.

The meeting was adjourned at 4:30 pm.