9/30/19 GC Meeting

/in /by

EMERGENCY MEETING
Posted September 30, 2019

OMA – Emergency refers to unforeseen circumstances that, if not addressed immediately by the body will likely
result in injury or damage to persons or property or substantial financial loss to the public body.

Agenda for September 30, 2019
Meeting will be held at 5:30 pm
4300 Cutler NE
Albuquerque, NM 87110
PUBLIC WELCOME

Call Meeting to Order
Roll Call
Open Forum
Action Items
I. Consideration of Response to Notification from PED*

Next Meetings: October 21st, 2019
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-15-2019:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

9/16/19 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Art Silva, Vice President
Kathy Webb, Secretary
Elizabeth Piazza, Member
Victoria Tafoya, Member
Members Absent: Evalyn Dow, Member
Guests: Mary Tarango

Bianca Belmonte-Sapien, Principal
Kathy Potter
Zach Kirchkessner, Business Manager
Stephanie Garcia, Prospective Member (by phone)
Governance Council Called to Order by Virginia Trujillo @ 5:40 p.m.
Roll Call
 Quorum met
Approval of Agenda –
 Motion to approve agenda with corrections – Art Silva
2 nd . – Elizabeth Piazza
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of August 19, 2019 – Art Silva
2 nd – Victoria Tafoya
Motion Approved
Open Forum – No Comments
Approval of BARS
001-027-1920-0006-I
001-027-1920-0008-T
 Motion to approve BARS – Kathy Webb
2 nd – Elizabeth Piazza
Motion Approved
Budget Reports
 Motion to approve Budget Reports for July & August, 2019 – Victoria Tafoya
2 nd – Art Silva
Motion Approved

Cash Disbursements
 Motion to approve Cash Disbursements – Kathy Webb
2 nd – Art Silva
Motion Approved
Bank Reconciliation
 Motion to approve Bank Reconciliation for July & August, 2019 – Kathy Webb
2 nd – Art Silva
Motion Approved
Depreciation Guidelines
 Motion to approve Depreciation Guidelines with change to meet IRS Guidelines
of 15 years – Victoria Tafoya
2 nd – Elizabeth Piazza
Motion Approved
Renewal Application
Bianca Belmonte-Sapien stated that questions were answered in application process. Site
visit by PED is scheduled for November 5, 2019.
Corrective Action Plan
Century 21 st met with APS on findings. APS wants Mary to approve all payroll liabilities
on a monthly basis. Zach stated that we are complying with financial corrections and
recommended policy changes have been implemented. There is another follow up
meeting with APS in January.
Principal’s Report
Feedback and Observation Walkthroughs and Walkabout Record – State’s new
evaluation system is due to PED 45 days after first day of school begins.
Registration Numbers 2019-2020 –
5 th Grade – (40)
6 th Grade – (102)
7 th Grade – (101)
8 th Grade – (86)
TOTAL – (329)
2 nd . Westside bus running South on Coors
Many families stated that they are very appreciative of school busses.
Officer Elections
Kathy Webb nominated Art Silva for Vice President
Art Silva nominated Kathy Webb for Secretary
 Motion to accept nominations – Victoria Tafoya
2 nd – Elizabeth Piazza
Motion Approved

Victoria Tafoya reviewed the requirements for adding a new member to the Governance
Council. There were no questions.

Next Meeting
Monday, October 21, 2019
Motion to adjourn – Art Silva
 2 nd . – Kathy Webb
Motion Approved
Meeting adjourned at 6:45 p.m.

9/16/19 GC Agenda

/in /by

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for August 19, 2019
Open Forum
I. BARS FOR APPROVAL
001-027-1920-0006-I
001-027-1920-0008-I
II. Budget Reports
III. Cash Disbursements*
IV. Bank Reconciliation*

July
AUGUST

V. DEPRECIATION GUIDELINES*
V RENEWAL APPLICATION – UPDATE
ASSURANCE DOCUMENT
VI. CORRECTIVE ACTION PLAN – UPDATE
VI. PRINCIPAL’S REPORT
VII. OFFICER ELECTIONS*
VICE PRESIDENT
SECRETARY
Next Meeting: October 21, 2019
Adjourn Open Meeting
(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-15-2019:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

8/19/19 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Art Silva, Vice President
Evalyn Dow, Member
Victoria Tafoya, Member
Members Absent: Kathy Webb, Secretary
Elizabeth Piazza, Member

Guests: Mary Tarango

Bianca Belmonte-Sapien, Principal
Kathy Potter
Michael Vigil, The Vigil Group

Governance Council Called to Order by Virginia Trujillo @ 5:45 p.m.
Roll Call
 Quorum met
Approval of Agenda –
 Motion to approve agenda – Art Silva
2 nd . – Victoria Tafoya
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
 Motion to approve minutes of July 29, 2019 – Art Silva
2 nd – Evalyn Dow
Motion Approved
Open Forum – No Comments
Approval of BARS
001-027-1920-0001-IB Instructional Materials
001-027-1920-0003-IB Food Services
001-027-1920-0004-IB Activities
001-027-1920-0005-IB SB9
 Motion to approve BARS – Art Silva
2 nd – Evalyn Dow
Motion Approved
Employee Handbook
 Motion to approve Employee Handbook with changes – Victoria Tafoya
2 nd – Art Silva

Motion Approved
Parent/Student Handbook
 Motion to approve Parent/Student Handbook – Evalyn Dow
2 nd – Victoria Tafoya
Motion Approved
Students’ Rights and Responsibilities
 Motion to approve Students’ Rights and Responsibilities – Art Silva
2 nd – Victoria Tafoya
Motion Approved
Building Usage/Rental Agreement
 Motion to approve Building Usage/Rental Agreement with changes – Art Silva
2 nd – Evalyn Dow
Motion Approved
Medical Cannabis Update
To be determined at school site with Charter School Nursing Services.
Closed Session
The Governing Board met in closed session on August 19, 2019 to discuss collective
bargaining, personnel and legal matters. The collective bargaining discussion was closed
pursuant to Sections 10-15-1 (H)(5) and 10-15-1 (1)(2); the personnel discussion was
closed pursuant to Sections 10-15-1 (H)(2) and 10-15-1 (1)(2); and the legal matter was
closed pursuant to Section 10-15-1 (H)(7) New Mexico Statutes Annotated 1978 (2005
Cumulative Supplement). The meeting related only to those matters listed on the notice
of meeting and no action was taken.
 Motion to come out of closed session – Art Silva
2 nd – Victoria Tafoya
Motion Approved
Audit Update
Mary Tarango stated that onsite is complete. The audit committee meeting will be held at
Moss Adams on Friday, August 23, 2019 at noon.
Renewal Application
 Motion to send renewal application to PEC @ State Department – Victoria
Tafoya
2 nd – Art Silva
Motion Approved
Grand Opening/Labor Day
1:00-1:30 – Tour of school gym
1:30 – Ceremony begins
2:00 – Ice cream social

Building Report
Mary stated that keys and 30 day temp from city for occupancy has been received.
Principal’s Report
Bianca Belmonte-Sapien stated that enrollment is at 327 and that jump-start letter went
out to parents. She also stated that school is fully staffed.
Phase 2 is going well. Jump start is Thursday, August 22, 2019 and first day of school is
Tuesday, September 3, 2019.
Officer Elections
Mary stated that elections are staggered and that Nominating Committee needs to decide
on rotation. There is one open member position available.
Next Meeting
 Monday, September 16, 2019
Finance Committee will meet at 5:00 p.m. followed by Board Meeting at 5:30 p.m.
Motion to adjourn – Evalyn Dow
 2 nd . – Art Silva
Motion Approved
Meeting adjourned at 7:45 p.m.