Archive for month: July, 2019

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for June 24, 2019
Open Forum
I. Audit Report and Discussion – Josh Lewis, Moss Adams
II. Budget Reports
III. Cash Disbursements*
IV. Bank Reconciliation*

June
V. BYLAWS*
VI. INTERNAL CONTROLS*
VII. AUDIT FOLLOW UP – CORRECTIVE ACTION PLAN*
VIII. REAPPROVAL OF SCHOOL CALENDAR*
IX. EDUCATIONAL FOUNDATIONS/ORGANIZATIONS POLICY*
X. MEDICAL CANNABIS DISCUSSION
XI. BUILDING REPORT
XII. PRINCIPAL’S REPORT
Next Meeting: August 19, 2019
Adjourn Open Meeting
(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-15-2019:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

Members Present: Virginia Trujillo, President
Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member

Member Absent: None
Guests: Mary Tarango, Chief Executive Officer
Bianca Sapien, Principal by phone
Michael Vigil, The Vigil Group

Governance Meeting Called to Order by Virginia Trujillo at 5:39 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to approve—Art Silva
 2 nd —Elizabeth Piazza
Motion Approved
Approval of Minutes, June 3, 2019

 Motion to Approve—Phillip Sapien
2 nd —Kathy Webb
Motion Approved

Open Forum

 Art Silva suggested Grant options be placed on the Agenda once a quarter.

AUDIT REPORT and DISCUSSION—Josh Lewis, Moss Adams
 Josh Lewis was unable to attend after the Agenda was posted.

BUDGET REPORTS
Michael Vigil of the Vigil Group presented the Budget Reports
CASH DISBURSEMENTS and MAY BANK RECONCILLATION

 Motion to Approve—Art Silva
2 nd —Evelyn Dow
Motion Approved

BYLAWS

 Motion to Approve—Elizabeth Piazza
2 nd —Victoria Tafoya
Motion Approved
INTERNAL CONTROLS

 Motion to Approve—Art Silva
2 nd —Phillip Sapaien
Motion Approved
 Please note that Mary Tarango and Virginia Trujillo visited the State Auditor.

AUDIT FOLLOW UP—CORRECTIVE ACTION PLAN
 Reported by Mary Tarango and Michael Vigil

REVIEW OF COMMITTEES

 All okay

REVIEW OF BOARD TRAINING

 All okay
BUILDING REPORT

 Mary Tarango reported that the building scheduled to be completed the second week of
July.

AMENDED CHIEF EXECUTIVE OFFICER’S CONTRACT

 Motion to Approve—Art Silva
2 nd —Elizabeth Piazza
Motion Approved
PRINCIPAL’S REPORT

 Presented by Bianca Sapien by phone

APS SITE REVIEW

 Presented by Mary Tarango

NEXT MEETING

 July 15, 2019 at 5:30 PM
MOTION TO ADJOURN

 Motion to Approve—Phillip Sapien
2 nd —Elizabeth Piazza
Motion Approved