6/24/19 GC Minutes

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Members Present: Virginia Trujillo, President
Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member

Member Absent: None
Guests: Mary Tarango, Chief Executive Officer
Bianca Sapien, Principal by phone
Michael Vigil, The Vigil Group

Governance Meeting Called to Order by Virginia Trujillo at 5:39 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to approve—Art Silva
 2 nd —Elizabeth Piazza
Motion Approved
Approval of Minutes, June 3, 2019

 Motion to Approve—Phillip Sapien
2 nd —Kathy Webb
Motion Approved

Open Forum

 Art Silva suggested Grant options be placed on the Agenda once a quarter.

AUDIT REPORT and DISCUSSION—Josh Lewis, Moss Adams
 Josh Lewis was unable to attend after the Agenda was posted.

BUDGET REPORTS
Michael Vigil of the Vigil Group presented the Budget Reports
CASH DISBURSEMENTS and MAY BANK RECONCILLATION

 Motion to Approve—Art Silva
2 nd —Evelyn Dow
Motion Approved

BYLAWS

 Motion to Approve—Elizabeth Piazza
2 nd —Victoria Tafoya
Motion Approved
INTERNAL CONTROLS

Updated to reflect changes to Organizational Chart
 Motion to Approve—Art Silva
2 nd —Phillip Sapaien
Motion Approved
 Please note that Mary Tarango and Virginia Trujillo visited the State Auditor.

AUDIT FOLLOW UP—CORRECTIVE ACTION PLAN

 Reported by Mary Tarango and Michael Vigil. We will need to meet with the APS
Charter office to complete and receive approval of a Corrective Action Plan. A Council
member is required to attend the follow up meetings along with the CEO and the
Business Manager.
REVIEW OF COMMITTEES

 Council members were presented with the proposed committees for SY 19-20 and all
were in agreement.
REVIEW OF BOARD TRAINING

 Verification from PED that all members are up to date.

BUILDING REPORT

 Mary Tarango reported that the building scheduled to be completed the second week of
July.

AMENDED CHIEF EXECUTIVE OFFICER’S CONTRACT

 Motion to Approve—Art Silva
2 nd —Elizabeth Piazza
Motion Approved
PRINCIPAL’S REPORT

 Presented by Bianca Sapien by phone

APS SITE REVIEW

 Presented by Mary Tarango

NEXT MEETING

 July 15, 2019 at 5:30 PM
MOTION TO ADJOURN

 Motion to Approve—Phillip Sapien
2 nd —Elizabeth Piazza

Motion Approved