Members Present: Silva, Vice President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member Call In
Member Absent: Virginia Trujillo, President
Elizabeth Piazza, Member
Guests: Mary Tarango,
Bianca Sapien, Principal
Zach Kirchgessner, the Vigil Group Business Manager
Governance Meeting Called to Order by Art Silva at 5:43 PM
Roll Call
Quorum met.
Approval of Agenda
Motion to amend agenda—Evelyn Dow
2 nd —Victoria Tafoya
Motion Approved
Motion to approve agenda as amended—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Approval of Minutes
Motion to Approve Minutes for September 16, 2019—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved
Motion to Approve Minutes for Emergency Meeting September 30, 2019—Evelyn Dow
2 nd —Kathy Webb
Motion Approved
Open Forum
No Comments
FINANCE
BARS:
001-027-1920-0010-IB
Motion to Approve Bar—Victoria Tafoya
2 nd —Kathy Webb
Motion Approved
Budget Report
Zach Kirchgessner presented the Account Summary Report-Expenditure, Issued
Purchase Order Report, Bank Register Report and Outstanding Checks Report. Zach also
reported that the Finance Committee met, went over the Journal Entries and Review of
Quarterlies for both the Cutler Charitable and 21 st Century Public Academy.
o Motion to approve Cash Disbursements—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
o Motion to approve September Bank Reconciliation—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
CORRECTIVE ACTION PLAN-UPDATE
Doing all that is on the corrective action plan
CONVERT BANK ACCOUNTS TO A NEW FINANCIAL INSTITUTION
Through discussion it was decided to post pone this decision until more information is
attained.
RENEWAL APPLICATION—UPDATE
The deadline for the application was met.
November 4 is the site visit.
The decision will be made at the PEC December meeting, 21 st CPA will be notified by
January 1.
CUTLER CHARITABLE FOUNDATION—UPDATE
Bond sales are scheduled to be closed by the end of December
APPROVAL TO EXTEND CONTRACT FOR REPRESENTATION FOR BOND SALES
Motion to Approve—Evelyn Dow
2 nd —Kathy Webb
Motion Approved
RESOLUTION 10-21-19—SIGNATORY AUTHORITY FOR CONTRACT
Motion to Approve—Kathy Webb
2 nd —Victoria Tafoya
Motion Approved
PRINCIPAL’s REPORT
APS Site Visit completed Tuesday, October 15, 2019
Registration Numbers 2019-2020 (as of 10/09/19)
40 Day Count for funding for SY19-20 –Increase of 11 students from approved budget
5 th Grade-(40)
6 th Grade-(104)
7 th Grade-(101)
8 th Grade-(85)
TOTALS……………..(331)
Hiring Update- (One resignation effective 11/08/19) ART
Posted, one applicant
Teacher Evaluation—Summative Reports
Student Data—Fall MAPs
Growth Goals
2019 Fall MAPs Data
Science—50% Proficient
Language Usage—37% Proficient
Math—37% Proficient
Reading—49% Proficient
APPROVAL OF HEAD ADMINISTRATOR RATING FORM
Discussion of the draft presented by Mary Tarango.
Added the category of Fiscal Management.
Motion to Approve as corrected—Kathy Webb
2 nd —Evelyn Dow
Motion Approved
Next Meeting: November 18
Motion to Adjourn
Motion to Approve—Victoria Tafoya
2 nd —Elizabeth Piazza
Motion Approved
Meeting adjourned at 7:06 PM.