2/11/15 PTA Meeting Minutes

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February 2015 Special Meeting Minutes

Date, Time, and Location: February 11, 2015, 6:30 p.m., School Cafeteria

Meeting called to order by Adriana Romero at 6:36 p.m.

Attendance: Mack Davis, Marian Davis, Sarah Day (Treasurer), Kathi Lakins (Vice President), Charles Lakins, Debra Marks, Teresa Payne, Trish Payne, Wesley Payne, Lexi Pickel, Cindy Rodriguez, Adriana Romero (President), Karon Stephens (Secretary), Mary Tarango, Bonita Willis

Minutes:  The 1/14/2015 minutes were posted to the school website prior to the meeting. Minutes were unanimously approved.

 

Officers’ Reports

Treasurer’s Report:  given by Sarah Day

  • Proposed two changes to the budget: 1)  Line item#39 added to reflect $183 received for the science department since the last meeting. 2) Add $500 to classroom support consumables  increase from $2,500 to $3,000 for the purchase of snacks on test days).

  • Marian Davis made a motion to accept the proposed change and allocation from $2,5000 to $3,000 in order to cover snacks.  Second by Lexi Pickel. Passed unanimously

  • Shared budget update: $7,751 in Total Programs is already allocated. $969 has not been allocated.

After outstanding checks have been cashed, $8,762 will be in the bank.

  • Discussed January minutes and use of Box Tops, Albertson’s and Smith’s fundraisers for science. Reviewed January discussion that Box Tops funds in excess of the $200 projected for 2014-2015 be used for science, including upcoming fundraisers that are designated for science.

  • Sarah Day motioned to table the discussion of Albertson’s and Smith’s funds allocations. Second by Lexi Pickel. Six in favor. Four opposed. Discussion tabled.

 

President’s Report: given by Adriana Romero

  • Called for the results of elections. Early voting was held from 3:00 to 4:00, February 11. Voting continued from 6:00 to 6:30 p.m.

  • Election results: 2015-2016 PTA officers are Charles Lakins, President; Kathi Lakins, Vice President; Trish Payne, Treasurer; Karon Stephens, Secretary.

 

Principal’s Report: given by Mary Tarango

  • No report. Announcements were made before the meeting was called to order.

 

Committee Reports

Membership Committee: given by Kathi Lakins, Chairperson

 

  • Applauded attendance of more men as a result of the “Bring a Man to PTA” campaign.

  • Reiterated that PTA membership is not limited to parents and teachers, but is open to anyone who wants to be involved and make a difference for the education, health, and welfare of children.

  • Current membership is 66.

  • Reiterated Article V, Section 6 of PTA bylaws which states, making motions, debating and voting in elections are limited to members present, whose dues are paid, and who have been members for at least 15 days.

  • A written report was submitted and is on file.

 

Social Committee: given by Teresa Payne, Chairperson

  • Valentine’s Day Goody Sales totaled $53, representing pure profits since ring pops and tootsie pops were donated for the cause.

  • The Social Committee needs to partner with the Fundraising committee and Mrs. Tarango to make plans for the May 8th Spring Fling.

  • Requests that the Spring Fling not be turned into a walk-a-thon or a color-a-thon. Prefers to add games that are fun, competitive and active. Event would include a DJ, food, inflatables (obstacle course, jousting), Crazy Face Cutout pictures, etc.

  • Wants to reach out to Next Gen High School students who can get community service credit for volunteering for the Srping Fling.

  • Wants to have a Test Completion Celebration after annual testing. Suggested having  “Minute to Win it” challenges.

  • Shared ideas for Teacher Appreciation Week May 4-8, 2015, including gifts and goodie baskets. Will follow up in a future committee meeting.

  • Need suggestions, feedback on volunteer needs for Box Tops Barbecue on March 20.

  • Need a Uniform Exchange Manager for Uniform Bank

  • Planning for Upcoming Events:

–Jumpstart Days Tuesday, August 11 and Thursday, August 13, 2015 (volunteer solicitation and responsibilities).

–Annual Ice Cream Social, Monday, September 7, 2015 (hours, areas to cover, volunteer solicitation and check—in location)

–First Day of School

  • Next Social Committee Meeting is 6 p.m., February 26, 2015.

  • A written report was submitted, and is on file.

 

Fundraising Committee: given by Cindy Rodriguez

  • The committee met on February 7 and discussed fundraising options for the spring.

  • Bed Sheets fundraiser started last week and will go until next Friday, February 20.

  • We will do a Garbage Bag fund raiser after Spring Break if the Bed Sheets fund raiser meets or exceeds expectations. The Garbage Bag fundraiser will be pushed up to some time in March before Spring Break, if the Bed Sheets fund raiser does not do well.

  • The committee is taking into consideration allowing more time in between fundraisers and spreading them out.

  • Invited members to the next committee meeting to help decide prizing for the garbage bag fundraiser. Some good research into that already has taken place.

  • Ms. Tarango shared that the Foundation has a raffle basket fundraiser coming up in April, Foundation Golf Tournament is April 25, and that homerooms are typically asked to solicit food donations for May 8th Spring Fling.

  • Discussed consideration of a Color Party through Pure Profit company. Students  raise money for a chance to douse corn starch-based color on a teacher or staffer.

  • A representative from the company will be invited to speak to both the Fundraising and Social Committees about the fundraiser’s potential.

  • Members invited to next fundraiser Committee Meeting on February 21.

 

Expenditures Committee: written report submitted by Kathi Lakins, Chairperson

Summary:

  • The amount needed for school bus trips may be slightly more than the $2,000 budgeted. $222 (5th Grade ice rink trip); $1,100 (6th grade Santa Fe trip); $694 (8th Grade).

  • Ms. Tarango requested $1,000 to cover the cost of private buses for each grade at $222 per OSI.

  • Ms. Tarango requested $500 to cover a snack and a drink for each student during  six days of testing.

  • Mr. Silva (Math Department) requested $1,500 to purchase 80 calculators and math Manipulatives for the Math Department.

  • Ms. Drawbond (Language Arts Department) requested $600 for four document cameras, one for each grade level to continue technological advances, improve instruction, and reduce the number of copies needed.

Other Business

  • Volunteer Coordinator discussion took place before the meeting was called to order.

  • Charles Lakins invited more people to join the work group he leads and distributed contact information cards for members to give to people interested in participating. Mr. Moser is happy with the soccer goals that were built. Upcoming projects include welding and irrigation for the front of the building.

  • Discussed people volunteering during school hours need to get an APS background check.

  • Discussion of stipends and fees remaining the same for all teachers/facilitators and activities. $250 stipend for one day a week; $500 for two days a week;  $35 activity fee. It was suggested that if no stipend is requested, then no fees should be assessed to students.

  • Motion was made by Lexi Pickel to table the discussion of stipends. Motion to table, seconded and passed unanimously.

  • Motion was made by Lexi Pickel that if we charge a fee, we charge the same fee for all clubs. Motion amended by Marian Davis that a scholarship fund be established for students who are unable to pay club fees. Point of discussion was raised regarding the participation percentage required before the PTA helps  fund activities. Charles Lakins moved to table the discussion. The motion to table was seconded and passed.

 

Next Meeting:  March 11, 2015 at 6:00 p.m. in the school cafeteria.

 

Meeting adjourned: at 7:24 p.m.

 

Minutes compiled by: Karon A. Stephens, Secretary