3/16/15 Governance Council Minutes

/in /by

Members Present: Charles Lakins, Vice President

Chris Velasquez, Secretary

Lori Hagen, Member

John Everette, Parent

Maxine Mora, Member

Jim Freese, Member

Members Present: Virginia Trujillo, President

 

Guests: Mary Tarango, Principal

Rita Hirschy, Business Specialist

Judy Bergs, APS Finance

 

Meeting called to Order at 6:11 pm

Roll Call

  • 6 Members present, 1 member arrived after roll call, quorum established.  3 Guests

 

Approval of Previous Governance Council (GC) Meeting Minutes

  • Review Mar 2, 2015 meeting minutes.  Comment to add BAR numbers in Finance portion:

    • Motion to approve minutes as amended – Chris Velasquez

    • 2nd – John Everette

    • Passed unanimously

Open Forum

  • Virginia not present for Open Forum to discuss long range Planning Committee

  • Mary requested Jim Richardson be on the committee

School Finances (see Financial Agenda Packet attached – as of 31 January 2014)

  • Finance Committee met earlier today, 5pm, for first meeting to go over committee requirements.  Committee recommended Rita Hirschy present the finances today.  Hereinafter, the Finance Committee will submit finance items for GC approval.

  • Payroll & Accounts Payable Disbursements submitted for approval.  Nothing out of the ordinary.

    • Motion to approve Accounts Payable disbursements – Chris Velasquez

    • 2nd – Jim Freese

    • Passed Unanimously

  • 2 Maintenance BARS, 1 Transfer BAR, and 1 Decrease BAR submitted for approval.

    • Maintenance BAR #001-027-1415-0030-M submitted to align Operational Fund budget with adjustments for substitutes in Instruction function.  Net amount of $0.

    • Maintenance BAR #001-027-1415-0031-M submitted to align Operational Fund budget with adjustments for Services function.  Net amount of $0

    • Transfer BAR #001-027-1415-0032-T submitted to transfer budget items from Support Services to Instruction Function in Operational Fund.  Net amount of $0

    • Decrease BAR #001-027-1415-0029-D submitted to decrease Operational Fund budget due to 40 day count lower than budgeted.  Net decrease of $3,328.

    • Motion to approve BARS – Jim Freese

    • 2nd – John Everette

    • Passed Unanimously

Principal’s Report:

  • Mary Tarango submitted her report for the record, see attached report.

  • 80th / 120th day enrollment count average was 251.5, target was 250.

  • 4 students submitted PARCC opt out forms (12 students = 5% for our school).  No issues.  One student simply walked out during a test, but was returned by parent shortly thereafter.

  • Short cycle assessment results presented.

  • Reading made a significant jump in 5th Grade.

  • 8th grade math made a significant improvement as well.

  • 8th Grade reading went down, adjustments have been made in that curriculum.

  • Focus is on reading comprehension for 8th grade.

New Business

  • No new business – Long Range Planning postponed to 16 April meeting

Old Business

  • Board Training on Board Protocol was Virginia Trujillo initiative – will discuss at next meeting

    • Assistant Attorney General has a free training opportunity on Open Meetings Act.  Rita to schedule.  GC members need 5 hrs by 30 Jun.

  • Web Information was to be presented by Mr. Peckens, but was unavailable.  He has made changes to improve the information presentation on the web site – members to look at site for suggested changes.

  • Annual resolution of Open Meetings Act needs to occur.  Will place in future meeting agenda.

Next Meeting

  • Monday March 30 – 5 pm start time for Finance committee only.

  • Thursday April 16 – 5 pm start time for Budget approval meeting with GC budget training.

 

Motion to adjourn – Jim Freese

  • 2nd – Lori Hagen

  • Passed unanimously.

 

Meeting Adjourned at 7:06 pm