6/11/15 Governance Council Meeting Minutes

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Members Present: Charles Lakins, Vice President
Chris Velasquez, Secretary
Lori Hagen, Member
Maxine Mora, Member
Jim Freese, Member
John Everette, Parent

Members Absent: Virginia Trujillo, President

Guests: Mary Tarango, Principal
Rita Hirschy, COO
Trish Payne, Parent
Shannon Sanders, Parent

Governance Council Called to Order at 7:17 pm
(Governance Council training prior to meeting, 5-7pm, Finance at 4:30pm)
Roll Call
Quorum met, only one member absent. Sign in sheet attached.

Approval of Previous Governance Council (GC) Meeting Minutes
Review May 18 meeting minutes. Edits to members present and day of next meeting.
Motion to approve minutes as amended – Lori Hagen
2nd – Maxine Mora
Passed unanimously
Open Forum
Rita Hirschy reported that the AGs office will conduct training 21 July on Open Meetings Act. 5pm training tentative for 1.5 hours. Advised that she will invite other Charter Schools to the training as reciprocity for them asking us to attend their previous training. Suggested 21 July be the GC meeting as well.
Lori suggested a committee needs to be set up to look at the by-laws. Mary indicated she has been looking at other Charter School bylaws to possibly mimic. John requested Charles be on the committee. Will make an agenda item for next month.
Charles requested a committee report out from Long Range Planning and Nominating.

 

School Finances (see Financial Agenda Packet attached)
Lori Hagen, as finance committee rep, presented the financials for approval. Chris Velasquez, committee chair was absent at finance committee meeting held prior to GC meeting.
Cash Disbursements, (~$171k) as of 30 May, submitted for approval. Nothing out of the ordinary reported.
Motion to approve Cash disbursements – Maxine Mora
2nd – Jim Freese
Passed Unanimously
6 BARS submitted for approval
Transfer BAR #001-027-1415-00371
Maintenance BAR #001-027-1415-0034M
Maintenance BAR #001-027-1415-0038M
Maintenance BAR #001-027-1415-0039M
Maintenance BAR #001-027-1415-0042M
Increase BAR #001-027-1415-0401
Motion to approve BARs – Jim Freese
2nd – Charles Lakins
Passed Unanimously
Requests for Reimbursement (RFRs) summary report submitted, with no action needed.
Rita reported that the school is continuing to be in good standing. Accruals for summer payroll are ongoing.
Principal’s Report:
Secured 2 portable buildings from APS. HB 33 used for that purpose. CES vendor to set up the buildings. Will allow for expansion of 7th grade classes to portables.
Only 1 current vacancy for staff, in social studies.
Mr Silva, Math, scheduled to retire after last year, will actually stay on as consultant.
Interior of school being painted. Foundation donated funds for painting. Looking good!
Old Business
No old business
Next Meeting
Original (at meeting) Tuesday July 21 – 5 pm start time. 4pm Finance Committee.
Revised at a later date to Monday Aug 3. Finance set for Monday Noon.

Motion to adjourn – Lori Hagen
2nd Maxine Mora
Passed unanimously.

Meeting Adjourned at 8:00 pm