9/1/15 Governance Council Meeting Minutes

/in /by

Members Present: Virginia Trujillo, President

Chris Velasquez, Secretary

Lori Hagen, Member

John Everette, Member

 

Members Absent: Charles Lakins, Vice President

Maxine Mora, Member

Jim Freese, Member

Guests: Mary Tarango, Principal

Rita Hirschy, COO

Camille Cordova, Parent

Art Silva, Community member

Kathy Potter, Community member

 

Governance Council Called to Order at 5:35 p.m. (Finance mtg at 4:30 p.m. prior to)

 

Roll Call

  • Quorum met.  Sign in sheet attached.

 

Approval of Previous Governance Council (GC) Meeting Minutes

  • August 19, 2015 meeting minutes reviewed
  • Correction to Nominating Committee Report to read, “Nominating committee requested Al Sanchez be on audit committee”.
    • Motion to approve minutes as amended – Lori Hagen
    • 2nd – John Everette
    • Passed unanimously

 

Open Forum

  • John Everette asked the GC if there is an issue with him joining in on a protest of the APS Board.  Members agreed it was not an issue, but cautioned not to present himself as a member of the 21st Century GC, but rather a concerned parent of an APS student. Virginia stated that she wrote a letter on behalf of herself suggesting that they bring Don Moya back.

 

Election of Members

  • Position of President is up for vote.  Virginia Trujillo was the only interested member.  3 members voted and it was a unanimous decision.  She was elected for 2 more years.
  • Virginia received and accepted resignation letter from Charles Lakins, current Vice President.
  • Virginia appointed Chris Velasquez as Vice President and John Everette as Secretary.  Chris accepted and agreed to stay on as chairman of Finance.  John accepted Secretary position, and Lori will continue to serve on Finance.

 

School Finances

  • Finance Committee met prior to this meeting.  There are no financial statements to review due to yearly audit currently ongoing and recent transition of Fiscal Years.  In addition, last GC meeting was a mere 2 weeks ago.
  • Cash disbursements for June and July reviewed at August meeting, no August cash disbursements to review due to GC meeting occurred on 1 September and an accurate reporting of August would be difficult.  October Meeting will review August disbursements and may include September since meeting will occur on 6 October.
  • 1 BAR submitted for approval
    • Transfer BAR #001-027-1516-0006-T submitted to transfer budget from Instructional Funding to Support Services for a Social Worker/Counselor position. $0 net increase.
    • Motion to approve BAR – Chris Velasquez
    • 2nd. – Lori Hagen
    • Passed unanimously
  • No Requests for Reimbursement submitted, no action needed.

 

Governance Council Resolution No. 9-1-2015

  • This resolution will govern meeting dates, meeting times, where, when, emergency meetings, special meetings, etc. See attached.
  • Motion to approve – Lori Hagen
  • 2nd. – Chris Velasquez
  • Passed unanimously

 

Principal’s Report

  • Enrollment for the start of current school year is 254.  252 is the projected target for 40 day count.  Need to maintain the 252 for current funding.  40 day count will determine if school will receive more funding.
  • The new portables are waiting on electrical and mechanical inspections.  They have the fire security approval.  Target date for final inspections is 9-8-15.  Portables have some furniture to get year started.
  • Mill Levy Bond – The principal stated that $38,000 was submitted to APS Capital Outlay for the Preliminary Program of Requirements.  Projected money for school is $6,000,000 for building and $2,000,000 for land.
  • A list of assessments of testing elements was submitted to PED.
    • PARCC
    • SBA – 7th grade only – Science
    • MAPS – short cycle – 3x a year

 

Old Business

  • No old business

 

Next Meeting

  • October 6, 2015 at 5:30 p.m.  Finance at 4:30 p.m.

 

Motion to adjourn – Chris Velasquez

  • 2nd. John Everette
  • Passed unanimously

 

Meeting adjourned at 6:50 p.m.