10/6/15 Governance Council Meeting Minutes

Members Present: Virginia Trujillo, President

Chris Velasquez, Vice President

John Everette, Secretary

Jim Freese, Member

Lori Hagen, Member

 

Members Absent: Maxine Mora, Member

Guests: Mary Tarango, Principal

Rita Hirschy, COO

Camille Cordova, Parent

Art Silva

Kathy Potter

Jim Richardson

Governance Council Called to Order at 5:40 p.m.

Finance at 4:30 p.m.

 

Roll Call

  • Quorum met.

 

Approval of Previous Governance Council (GC) Meeting Minutes

  • Motion to approve minutes – Lori Hagen

    • 2nd – Jim Freese

    • Motion approved

 

Open Forum

  • Virginia received and accepted letter of resignation from Jim Freese.  She thanked him for all his service and help on the council.

 

Election of Members

  • Mary Tarango recommended to GC that Camille Cordova and Art Silva be elected as members of the council.

  • Motion to approve new members – Jim Freese

  • 2nd. – Chris Velasquez

  • Motion approved

 

School Finances

  • Finance met prior to Board meeting.  Chris stated that the audit was recently completed and the results will be forthcoming.

 

  • Balance in activity account – $21,000

  • Balance in primary account – $706,000

  • 4 BARS submitted for approval

  • Maintenance BAR #001-027-1516-09M

  • Maintenance BAR #001-027-1516-10M

  • Increase BAR #001-027-1516-07IB – $20,000 School Leader Incentive

  • Increase BAR #001-027-1516-08IB – $10,000 School Leader Incentive

  • Motion to approve BARS – Chris Velasquez

  • 2nd – Jim Freese

  • Motion approved

 

Principal’s Report

  • Enrollment is at 260 (40 day goal 252)

  • All portables are here and in place

  • Background check verification was submitted to PED

  • Fall festival will be held 10/30/15

  • PARCC test results should be released 10/30/15

  • Foundation fundraiser with Barnes & Noble will be held December 11-13, 2015

  • Joined APIAL Athletic League.  Proceeds from selling pizza will support athletic program

  • APS School of Choice Fair will be held October 15, 2015 at Convention Center

  • Morning program was started before school for students. Charge of  $5 per day or $20 per week.  Parents have to sign in students.  Program starts at 6:30 a.m.

  • Mary stated that she would like to have a letter to parents stating that all students will take the PARCC test.  Lori suggested that Mary draft a letter for GC to review at the November Board meeting.

 

Old Business

  • No old business

 

New Business

  • President of PTA asked John Everette about monies in activity fund and asked how parents can find out how money is distributed. Rita stated that accounts are openly reviewable as the school is a public institution.  Mary requested that concerned parents could call either her or Rita for information.

 

Next Meeting

  • November 3 at 5:30 p.m.  Finance meeting at 4:30 p.m.

 

Motion to adjourn – Camille Cordova

  • 2nd. Lori Hagen

  • Motion approved

 

Meeting adjourned at 6:55 p.m.