10/4/16 GC Meeting Minutes
Members Present: Virginia Trujillo, President
Chris Velasquez, Vice-President
Lori Hagen, Secretary
Camille Cordova, Member
Members Absent: Art Silva, Member
Guests: Mary Tarango, Principal
Rita Hirschy, COO
Phil Sapien
Jim Richardson
Governance Council Called to Order at 5:38 p.m. by Virginia Trujillo
Roll Call
- Quorum met.
Approval of Previous Governance Council (GC) Meeting Minutes
- Motion to approve minutes – Lori Hagen
2nd. – Chris Velasquez
Motion Approved
Open Forum
-
Phil Sapien – attended meeting and introduced himself to the Governance Council.
- Rita Hirschy – reported that during the audit that 2 recommendations were made by the auditors. 1. All members to sign a “Conflict of Interest” document in addition to the “Code of Conduct” statement. Rita will find and send a conflict of interest statement to all GC members for review. Rita made the suggestion that the Code of Conduct and the Conflict of Interest statements become documents that the GC members sign annually. 2. Make sure the Governance Council understands how to read and interpret a bank statement.
Rita will conduct a training for the GC on reading the Bank Statements at the next GC meeting.
- Virginia Trujillo – would like to have the new Charter Director, Joseph Escobedo try to arrange for board training regarding finance.
Finance Report – It was stated that quarter financials ending 6/30/16, pending final audit review, do no have to be voted on for approval, but Virginia stated that she wants the GC to approve all financial matters.
Cash disbursements are as follows:
August 2016 $119,092.24
September 2016 $159,733.66
Motion to approve cash disbursements – Chris Velasquez
2nd – Camille Cordova
Motion Approved
End of Fiscal Year 16 BARS for approval:
BAR 001-027-1516-0032-M
BAR 001-027-1516-0033-M
BAR 001-027-1516-0040-T
BAR 001-027-1516-0047-T
BAR 001-027-1516-0048-M
BAR 001-027-1516-0049-M
BAR 001-024-1516-0051-T
All BARs were for the line item cleanup for the end of the fiscal year 2016.
Motion to approve the BARS for FY16 clean up – Chris Velasquez
2nd– Camille Cordova
Motion Approved.
Approval of BARs for FY2017:
BAR 001-027-1617-0001-I Increase for 24154 $530.00
BAR 001-027-1617-0004-T Transfer to cover line items overages
BAR 001-027-1617-0005-M Maintenance to cover line item overages
BAR 001-027-1617-0008-T Transfer to cover line items overages
Motion to approve the BARs for FY17- Chris Velasquez
2nd– Camille Cordova
Motion Approved
Officer Elections
- Lori Hagen nominated Chris Velasquez for Vice President,
2nd – Camille Cordova, vote was unanimous
- Chris Velasquez nominated Lori Hagen for Secretary,
2nd – Camille Cordova, vote was unanimous
Building Committee Report – Jim stated that the work is still progressing and we are trying to finalize financial process for the transaction. We want to make sure that we are in compliance with State Statute. Mary Tarango will contact Paul Aguilar, Deputy Secretary of Education, to try to schedule a meeting for clarification. There was a meeting with the realtor and deadlines were established. We have requested a conceptual drawing by October 19th. Reg Olson, our realtor will relay our concerns and deadlines to the owner.
Membership – New language was posted as required.
- Motion for approval – Camille Cordova
2nd – Lori Hagen
Motion Approved
Principal’s Report – Mary stated that as of Tuesday, September 6, 2016 the student counts are as follows:
5th grade – 32
6th grade – 57
7th grade – 80
8th grade – 79
TOTAL – 248 (Goal 252) 40-day count is October 12, 2016
Mary shared budget concerns and the cuts that may occur during the Special Session. We assume that will be some cuts but we should be ok for this year. The APS School of Choice Fair is Thursday, October 20th. We will have a table and will be recruiting both 6th grade for this year and all grades for next year. This is a big event for us in terms of recruitment. The PTA Fall Festival is Friday, October 28th from 5:30pm to 8:30 pm. Everyone is invited. Chromebooks have been purchased and have arrived. We now have a 1-1 inventory of chromebooks to students. Testing will be less intrusive. The school will also have a “practice” school evacuation on Monday, October 17th. This went very well last year and we felt it necessary to have this drill earlier in the year.
Next Meeting
- November 1, 2016 at 5:30 p.m. Finance meeting at 4:30 p.m.
Motion to adjourn – Camille Cordova
- 2nd. – Lori Hagen
- Motion approved
Meeting adjourned at 7:13 p.m.