4/19/17 GC Meeting Minutes
Members Present: Virginia Trujillo, President
Lori Hagen, Secretary
Phillip Sapien, Member
Art Silva, Member
Members Absent: Chris Velasquez, Vice President
Camille Cordova, Member
Guests: Mary Tarango, Principal
Rita Hirschy, COO
Jim Richardson
Governance Council Called to Order at 5:36 p.m. by Virginia Trujillo
Roll Call
Quorum met.
Approval of Previous Governance Council (GC) Meeting Minutes
Motion to approve minutes March 7, 2017 – Lori Hagen
2 nd . – Phillip Sapien
Motion Approved
Motion to approve special meeting minutes of Special Meeting with the corrected
date of March 31, 2017 – Phillip Sapien
2 nd – Art Silva
Motion Approved
Adjustment to Agenda
Motion to move approval of Cash Disbursements for March to the next meeting –
Phillip Sapien
2 nd – Lori Hagen
Finance Report – Email from Chris Velasquez, Vice President and Finance Chair was
submitted by COO Rita Hirschy for the minutes requesting approval of documents
presented for submission to APS and on to PED for SY 17/18
Rita Hirschy reviewed the approval process for the documents presented. The Salary
Schedule is the same as last year and she also explained the color coding on the calendar.
We mirror the APS calendar as much as possible for parent convenience. Traditional
start date, the day after Labor Day.
Motion to approve Salary Schedule 2017/2018 – Phillip Sapien
2 nd – Lori Hagen
Motion Approved
Motion to approve SY 17/18 School Calendar – Phillip Sapien
2 nd – Art Silva
Motion Approved
Rita Hirschy presented a walk-through of the documents for the SY 17/18 Budget. The
910B5 identified our SEG allocation however we have not received a final form, we are
hoping to receive by Friday however we still need to get the approved budget to APS no
later than April 26 th . There was further explanation of the amounts in each segment of the
budget which includes an increase in benefits and also utilities in anticipation of the new,
larger building. The budget is very tight but we did not lose any personnel.
Motion to Approve SY 17/18 Operational Budget – Art Silva
2 nd – Lori Hagen
The required form for signatures was passed around and will accompany the budget.
Rita Hirschy presented the decrease Bar per PED mandate in the amount of $37,033.52 as
part of the capturing of cash carryover from SY 16/17.
Motion to approve – Lori Hagen
2 nd – Phillip Sapien
Rita Hirschy also presented the end of year process to pay vendors, payroll and finalizing
transfer and maintenance bars to close out the budget in June. Will be presented as an
action item in the next agenda.
Update of letter to APS/MOU– Rita Hirschy will be meeting with Scott Elder, APS
COO and their legal counsel along with our legal counsel, Mr. Fuentes to finalize
common language on the MOU from the 2010 Bond Mill Levy Election.
Building Committee Report – Lease Purchase Agreement is being finalized with our
legal counsel, Mr. Fuentes and the legal counsel for Meld Inc. and we should have a draft
sometime next week.
Principal’s Report – Principal Tarango presented pre-registration numbers at 293 for SY
17/18, the Quality of Ed Survey return rate was 86%, There were not Opt Out requests
this year and that we are required to complete a 4 th English Language Arts Field Survey
session for PARCC. There are 2 more testing sessions before the end of the year, MAP’s
and EOC’s. The Foundation Golf Tournament is Monday, April 24 th . The last item was
to place the 8 th grade Celebration on their calendars for Thursday, May 25 th from 6-8 pm
at UNM Continuing Education Building.
Old Business – Conflict of interest form will be approved and signed at next board
meeting.
Next Meeting
Thursday, May 4, 2017
Motion to adjourn – Art Silva – Phillip Sapien requested that documents be sent to the
board members a little earlier so that they can have more time to review. Rita Hirschy
explained the requirements for posting and notification.
2 nd . – Phillip Sapien
Motion approved
Meeting adjourned at 7:23 p.m.
