10/15/18 GC Minutes
Governance Council Meeting Minutes
October 15, 2018
Members Present: Art Silva, Vice President
Kathy Webb, Secretary
Phillip Sapien, Member
Evelyn Dow, Member
Elizabeth Piazza, Member
Victoria Tafoya, Member
Member Absent: Virginia Trujillo, President
Guests: Mary Tarango, Principal
Tina Fritts, COO
Michael Vigil,
Cathy Olson, President, Cutler Charitable Foundation
Rita Hirschy, Secretary, Cutler Charitable Foundation
Governance Meeting Called to Order by Art Silva at 5:35 PM
Roll Call
Quorum met.
Approval of Agenda
Motion to amend agenda putting the Cutler Foundation first—Victoria Tafoya
2 nd —Phillip Sapien
Motion Approved
Motion to Approve Agenda as Amended—Kathy Webb
2 nd —Elizabeth Tafoya
Motion Approved
Approval of Previous Governance Council (GC) Meeting Minutes
Motion to approve minutes of September 17,2018—Phillip Sapien
2 nd —Kathy Webb
Motion approved
Open Forum N/A
Update from Cutler Charitable Foundation
Cathy Olson reported that Piper Jaffray commits to doing another bond. Cutler hopes to
have a title company decision made by end of business day Tuesday, October 16, 2018
and to have the closing by December 19, 2018. She stated that Quarterly reports will be
given to the Governance Council. Cathy Olson also stated that there are weekly
meetings
Thursdays to maintain the timeline for completion. Discussion included that the
covenants for refinancing be compliant with NMPED.
FINANCIALS
BANK RECONCILIATIONS for August 2018 and September 2018 for Business
Checking and Activity Account presented by Tina Fritts.
Approval of CASH DISBURSEMENTS August 2018 and September 2018
Motion to Approve—Victoria Tafoya
2 nd —Phillip Sapien
Motion Approved
Approval of QUATERLY FINANCIALS
Motion to Approve—Elizabeth Piazza
2 nd —Victoria Tafoya
Motion Approved
REVIEW OF APS SITE VISIT REPORT
Mary Tarango presented the February 2018 review, copy is included.
REVIEW OF APS SCHOOL SAFETY LETTER
The APS School Safety Letter (copy included) was read by GC members. Discussion
followed as to whether any changes wanted or needed to our safety policy. It was
recommended that our Facilities Safety Manager be contacted to review the letter and
our policy, as well as having NMPSIA come do a review of our facility.
Resolution: Approval of Signatory for 21 st Century Public Academy Governance Council
Be it Resolved that the Governance Council for 21 st Century Public Academy authorized
Its Council President to sign the Amended Principal’s Contract to reflect a designation of
assignments as .7 Administration and .3 Gifted Teacher to be retroactive to the
beginning of the contract year. .3 Gifted Teacher salary to be calculated per the
approved Salary Schedule for the School Year 2018-2019.
Motion to Approve—Evelyn Dow
2 nd —Phillip Sapien
Motion Approved
PRINCIPAL’S REPORT
1. Construction Updates
Fundraising for the Gym- $100,000
a. PTA-Trash Bags
b. PTA-Scripp etc.
c. 21 st Foundation- Albuquerque Journal Subscription
d. 21 st Foundation-Amazon Smiles, etc.
e. Sun Run Solar
2. Registration Numbers- 40 Day Count October 10 th
5 th Grade-(38)
6 th Grade-(94)
7 th Grade-(87)
8 th Grade-(75)
Total (294)
3. Relocation Drill—Friday, October 19 th
4. Title 1 Funding
a. IReady
b. Teacher Interventionists
c. Parent Liason
5. Fall Festival—Friday, October 26 th
NEXT MEETING
Monday, November 19, 2018, 5:30 PM
Motion to Adjourn— Phillip Sapien
2 nd —Kathy Webb
Motion Approved
Meeting Adjourned at 7:44 PM
Governance Council Resolution No. 11-12-18
RESOLUTION: To consider pursuing legal action against Reginald L.
Olson, individually and in his capacity as agent for Exp Realty, LLC and
against Exp Realty, LLC for claims made by Reginald L. Olson
individually and as agent for Exp Realty, LLC with regard to
consideration owed by 21 st Century Public Academy to Reginald L.
Olson in his individual or agency capacity and claims by Exp Realty,
LLC through its agent Reginald L. Olson with regard to consideration
owed by 21 st Century Public Academy to Exp Realty, LLC.
Whereas: Reginald L. Olson acting both his individual capacity and as agent for Exp
Realty, LLC on December 19, 2017 signed a General Liability Release of Claims wherein
Reginald L. Olson individually and as agent with authority on behalf of Exp Realty, LLC
gave a full and complete release to 21 st Century Public Academy, 21 st Century Public
Academy Governance Council and their respective agents and assignees regarding any
and all claims for compensation related to any and all claims concerning the negotiated
broker commission as it relates to purchase and sale of the building and property
identified as 4300 Cutler Ave, NE; the vacant lots described as 4310 Cutler Ave. NE and
4330 Cutler Ave. NE and any structures situate thereon in the City of Albuquerque, New
Mexico;
Whereas: In consideration of such Release, 21 st Century Academy, acting through its
Governance Council caused to be issued and tendered to Reginald L. Olson, individually
and as agent on behalf of Exp Realty, LLC check numbered #6768 in full satisfaction of all
claims;
Whereas: The tendered check #6768 was tendered and accepted by Reginald L. Olson,
individually and as agent on behalf of Exp Realty, LLC in full satisfaction of all claims;
Whereas: The acceptance by Reginald L. Olson, individually and as agent on behalf of
Exp Realty, LLC constituted a contractually enforceable waiver and release of all claims
related to 21 st Century Public Academy and its Governance Council and their agents and
assigns;
Whereas: Any subsequent claim by Reginald L. Olson, in his individual capacity or as
agent with authority for Exp Realty, LLC that any consideration is owed to either
Reginald L. Olson, individually or to him in an agency capacity or that any consideration
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is owed to Exp Realty, LLC constitutes a contractual breach of that specific release of
December 19, 2017;
Whereas: Reginald L. Olson individually and in his agency capacity has made such claims
that consideration was owed to him, individually or as an agent for Exp Realty, LLC and
or that consideration was owed to Exp Realty, LLC and such claims have been
detrimental to 21 st Century Academy and its Governance Council;
BE IT RESOLVED: 21 st Century Academy Governance Council authorizes the instigation of
legal action against Reginal L. Olson individually and in his agency capacity and against
Exp Realty, LLC with regard to statements and writings made by Reginald L. Olson, in his
individual or agency capacity claiming directly or indirectly by overt statement or by
omission that consideration is owed by 21 st Century Public Academy, its Governance
Council or their respective agents or assigns to Reginal L. Olson individually or to him in
his agency capacity or to Exp Realty, LLC..
We, the Governance Council of 21 st Century Public Academy hereby approve and adopt
Resolution 11-12-18 as outlined herein.
VOTES FOR: ____________
VOTES AGAINST: ___________
Approved and Passed this ______day of November 2018
Not Approved this ____ day of November, 2018
