6/24/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent:

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Virginia Trujillo, President at 5:33 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Gary Boyd
2 nd — Lora Sedore
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, May , 2021 meeting—Gary Boyd
2 nd —Art Silva
Motion Approved Via Roll Call Vote

Open Forum
Amy McGrane, 21 st Century Social Worker introduced Shayna Klassen, Victoria Waugh-Reed, and Kevin
Elder who work for the NM Department of Health- Office of School and Adolescent Health. The office
provides resources and technical assistance to schools in New Mexico. They presented information about
a current grant available from the Substance Abuse and Mental Health Administration. The 5-year grant,
Garrett Lee Smith Grant, focuses on youth suicide prevention. The Navigation Program is provided by the
school to increase student’s access to get the help they need, removing barriers to the suicide risk
assessment and increasing professional care. Documented results include- improved attendance, healthier
students, school staff and families. Grant is fully funded by the Garrett Lee Smith Grant, awarded to New
Mexico by the Substance Abuse and Mental Health Services Administration (SAMHSA). Participation by
21 st Century would be for the last 3 years of the grant. An incentive of $20,000 is provided to the school to
participate. Quarterly reporting is a requirement, associated evidence-based training is required helping
with sustainability of the program after the grant ends.

FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Zach explained his priority is to prepare everything for the end of the fiscal year. He has
projected a carryover amount of approximately $70,000 in operational. Assured council members
that processes are in place to draw down funds. Bank register report indicates two voided checks.
Special capital outlay funding was received and is in the May register. The General ledger did
reconcile for the month of May.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for May 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for June
2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2121-0035-I (ADJUSTED)

580-000-2121-0036-I
580-000-2121-0037-M
580-000-2121-0038-T
580-000-2121-0039-M

580-000-2021-0040 -T (ADDED)
580-000-2021-0041 – M (ADDED)
Motion to Approve BAR—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22
Updates were presented: Title I funding was never received for SY20/21. According to the Public
Education, Title I award letters will be received in the SY 21-22.
 DISCUSSION AND POSSIBLE ACTION on ESSER III Budget and Application
An award letter was received for $764,185.25. Bianca Belmonte-Sapien participated in a training
and completed items due by June 24 th , 2021. Required items included: posting the re-entry plan
on the website, incorporating public comment on the plan, submit GEPA assurances.
Gathering recommendations from stakeholders has already started. Thus far, recommendations
have been gathered from PTA members, staff, and equity council members. Governing council
members provided input, including considerations for: updating and repairing property and
equipment, technology updates, keeping morale up and thinking about retention, socio-
emotional supports for students, and training addressing systemic racism and building an anti-
racist, social justice culture. Priorities shared by Mary Tarango include: EAs for every teacher to

eliminate substitutes, distance learning option, additional support staff, additional emotional
support staff and programs, technology, covering increased costs of supplies and materials.
Bianca Belmonte- Sapien shared statewide priorities: Closing digital divide, accelerating
instruction, socio-emotional needs, needs of Students with Disabilities, PPE, improving the indoor
air quality.
The application will be submitted in August. More recommendations will be obtained from other
school advisory groups and stakeholders.

PRESENTATION AND DISCUSSION OF PRINCIPAL’s REPORT, Bianca Belmonte-Sapien
Principal’s Report –

  1. NWEA MAPS End of Year 20-21 Testing Data Report
    FALL WINTER SPRING

Schoolwide # RIT # RIT Growth # RIT Growth Exp. Growth Target Growth
Math 350 214.44 337 216.99 2.55 305 220.31 5.87 7.62 10
Science 350 207.06 341 207.89 0.83 290 211.83 4.77 4.44 6
Language Usage 350 208.45 308 209.11 0.66 302 212.73 4.28 4.52 8.4
Reading 352 211.31 316 212.10 0.79 328 214.29 2.98 5.532 11.064

  1. RACED Mission Specific Goal Data- 79.8% of all students who completed 18 or more OSIs scored a 3 or
    better on their final OSI RACED assignment (meets standard in Charter accountability plan)
  2. Social Emotional Learning (SEL) Grant submitted- to provide SEL curriculum for all students and staff
    ($15,000.00)
  3. Registration Numbers SY 21-22 (As of 6/15/21)
    1st Grade- 5
    2nd Grade- 9
    3rd Grade- 12
    4th Grade- 16
    5th Grade – 34
    6th Grade – 84
    7th Grade – 83
    8th Grade – 106
    Total 349 390 Target Enrollment
  4. June Lottery Draw- accepting all grades- Targets
    1st/2nd- looking for 20
    3rd/4th- looking for 40
    5th – 40
    6th, 7th, 8th grade- targeting 100 but will go to 110.
    40 openings right now in the Lottery.
  5. Hired 8th Grade Math, 2 EAs, 1st/2nd Grade Teacher (committee interviewing for Social
    Worker/Counselor (new position)) and new Media Arts Teacher.

DISCUSSION OF CEO’S EVALUATION
Documents were emailed by the CEO to the Governing Council members regarding the evaluation. Documents
included Policy, Standards and Rating Sheet. CEO sent responses to narrative sections of the evaluation.

Motion to go into a closed session —Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION for CLOSED SESSION

Motion to Approve —Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION for RETURN TO REGULAR SESSION

Motion to Approve —Evelyn Dow
2 nd Gary Boyd
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION ON CEO CONTRACT*

Motion to Approve Chief Executive Officer’s Employment Contract beginning July 1,
2021 through June 30, 2022—Evelyn Dow
2 nd Art Silva
Motion Approved by Roll Call Vote

Next Meeting: July 15 th , 2022
Motion to Adjourn
Motion to Adjourn—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:44 PM

6/24/21 GC Agenda

PUBLIC WELCOME
Join Zoom Meeting
ID: 98816671042
Passcode: 045186

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
May 20, 2021 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – MAY
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- MAY
IV. DISCUSSION AND POSSIBLE ACTION OF BARS
580-000-2121-0035-I
580-000-2121-0036-I
580-000-2121-0037-M
580-000-2121-0038-T
580-000-2121-0039-M
V. DISCUSSION AND POSSIBLE ACTION
REVISED BUDGET SY 21-22
VI. DISCUSSION AND POSSIBLE ACTION ON ESSER III BUDGET AND APPLICATION
VII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
VIII. DISCUSSION OF CEO EVALUATION
IX. DISCUSSION AND POSSIBLE ACTION FOR CLOSED SESSION
X. DISCUSSION AND POSSIBLE ACTION FOR RETURN TO REGULAR SESSION
XI. DISCUSSION AND POSSIBLE ACTION ON CEO CONTRACT*
Next Meeting: July 15, 2021
Adjourn Meeting*

Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

5/20/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Virginia Trujillo, President (logged out at approx.. 6:00pm)

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Art Silva, Vice-President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Ms. Belmonte-Sapien requested to move Item 6 regarding IDEAB Application from the
Principal’s report to the end of the agenda as an action Item.
Motion to Approve Amended Agenda —Victoria Tafoya
2 nd — Gary Boyd
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, April 22 nd , 2021 meeting—Victoria Tafoya
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum
FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Discussion included maintaining compliance with NMPED requirements, CARES Act
Funding and maintaining a positive balance in all functions. Discussed carryover funds. Waiting
on Title I, Title II and Title III Award letters from NMPED. Discussed certain POs including one
that was processed to upgrade water fountains within the school. April general ledger tied to the
bank statement with no difference.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and Bank Reconciliation for April 2021 *

Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0034-IB- CARES ACT FUND
Motion to Approve BAR—Gary Boyd
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION PREAPPROVAL OF BARS FOR EOY
Motion to Approve Preapproval of BARS for EOY—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22

Discussion only no action taken
DISCUSSION AND UPDATE ON GC TRAINING

Discussion about process for signing up for required GC Training

DISCUSSION OF CEO’S EVALUATION

Documents were emailed by the CEO to the Governing Council members regarding the
evaluation. Documents included Policy, Standards and Rating Sheet. During the June
meeting, CEO will send responses to narrative sections of the evaluation. A closed session
will be held in June to complete the process per policy.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Elementary Fine Arts Application- will include projected 1st , 2nd , 3rd Grades- based on 40 day
    count). Due May 21 st (Initial Funding amount $86,827.00).
  2. PED Surveys completed. Student and Educator Opportunity to Learn (OTL) & Quality of Food survey
  3. 2021-2022 Registration Numbers (May 13, 2021)
    1 st Grade–8
    2 nd Grade–8
    3 rd Grade–11
    4 th Grade–24
                       5 th Grade–37
                       6 th Grade – 98
                       7 th Grade – 86
                       8 th Grade – 107

Total: 379
Total Projected Enrollment: 390

  1. 2020-21 Registration Numbers (May 13, 2021)
    4 th Grade– (27)
    5 th Grade – (42)                        

               6 th Grade – (87)                                            
             7 th Grade – (102)                                    
              8 th Grade – (95)                                            
          Totals:      (353) 
80/120 Day Average – 351

  1. Charter Division Site Visit (May 3)- No Tier Status or Score will be provided for our Charter
    Performance Review/Accountability System. Noted- Mission Goal/Success in enhanced virtual out of
    school instruction and for continuing our short cycle assessments used to guide instruction.
    Report will post in WebEPSS for our review soon.
  2. IDEA B Application- IDEA B funds for above and beyond costs to educate a special education student-
    social workers. (Moved to Agenda for Discussion and possible action item)
  3. Title 1, 2, 3 Applications submitted to PED for review.

DISCUSSION AND POSSIBLE ACTION OF IDEA B APPLICATION
$88,941 for FY 21-22 Used for Social Worker Salaries

Motion to Approve IDEA B Application—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

INFORMATION:
8 th Grade Ceremony – Thursday, June 3 rd at 6:00pm-7:00pm in 21 st Century Gym with
projection system

  • Projector on building wall (Drive in style) and live streaming of the event
    Next Meeting: June 24 th , 2021
    Motion to Adjourn
    Motion to Adjourn—Victoria Tafoya
    2 nd Evelyn Dow
    Motion Approved by Roll Call Vote
    Meeting Adjourned at 6:30 PM

5/20/21 GC Minutes

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Virginia Trujillo, President (logged out at approx.. 6:00pm)

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Art Silva, Vice-President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Victoria Tafoya
2 nd — Gary Boyd
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, April 22 nd , 2021 meeting—Victoria Tafoya
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum
FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Discussion included maintaining compliance with NMPED requirements, CARES Act
Funding and maintaining a positive balance in all functions. Discussed carryover funds. Waiting
on Title I, Title II and Title III Award letters from NMPED. Discussed certain POs including one
that was processed to upgrade water fountains within the school. April general ledger tied to the
bank statement with no difference.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and Bank Reconciliation for April 2021 *

Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0034-IB- CARES ACT FUND
Motion to Approve BAR—Gary Boyd
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION PREAPPROVAL OF BARS FOR EOY
Motion to Approve Preapproval of BARS for EOY—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22

Discussion only no action taken
DISCUSSION AND UPDATE ON GC TRAINING

Discussion about process for signing up for required GC Training

DISCUSSION OF CEO’S EVALUATION

Documents were emailed by the CEO to the Governing Council members regarding the
evaluation. Documents included Policy, Standards and Rating Sheet. During the June
meeting, CEO will send responses to narrative sections of the evaluation. A closed session
will be held in June to complete the process per policy.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Elementary Fine Arts Application- will include projected 1st , 2nd , 3rd Grades- based on 40 day
    count). Due May 21 st (Initial Funding amount $86,827.00).
  2. PED Surveys completed. Student and Educator Opportunity to Learn (OTL) & Quality of Food survey
  3. 2021-2022 Registration Numbers (May 13, 2021)
    1 st Grade–8
    2 nd Grade–8
    3 rd Grade–11
    4 th Grade–24
                       5 th Grade–37
                       6 th Grade – 98
                       7 th Grade – 86
                       8 th Grade – 107
    Total: 379
    Total Projected Enrollment: 390
  4. 2020-21 Registration Numbers (May 13, 2021)
    4 th Grade– (27)
    5 th Grade – (42)                        

               6 th Grade – (87)                                            
             7 th Grade – (102)                                    
              8 th Grade – (95)                                            
          Totals:      (353) 
80/120 Day Average – 351

  1. Charter Division Site Visit (May 3)- No Tier Status or Score will be provided for our Charter
    Performance Review/Accountability System. Noted- Mission Goal/Success in enhanced virtual out of
    school instruction and for continuing our short cycle assessments used to guide instruction.
    Report will post in WebEPSS for our review soon.
  2. IDEA B Application- IDEA B funds for above and beyond costs to educate a special education student-
    social workers. (Moved to Agenda for Discussion and possible action item)
  3. Title 1, 2, 3 Applications submitted to PED for review.

DISCUSSION AND POSSIBLE ACTION OF IDEA B APPLICATION
$88,941 for FY 21-22 Used for Social Worker Salaries

Motion to Approve IDEA B Application—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

INFORMATION:
8 th Grade Ceremony – Thursday, June 3 rd at 6:00pm-7:00pm in 21 st Century Gym with
projection system

  • Projector on building wall (Drive in style) and live streaming of the event
    Next Meeting: June 24 th , 2021
    Motion to Adjourn
    Motion to Adjourn—Victoria Tafoya
    2 nd Evelyn Dow
    Motion Approved by Roll Call Vote
    Meeting Adjourned at 6:30 PM