12/18/21 GC Agenda

Agenda for December 18th, 2021
Virtual Meeting will be held at 5:30 pm

PUBLIC WELCOME
Join Zoom Meeting
ID: 82122540621
Passcode: 404724

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
November 18th, 2021 – Virtual Meeting
Open Forum
I. Presentation and Possible Action on New GC Member
II. BUDGET REPORTS
III. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – NOVEMBER
IV. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- NOVEMBER
V. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0025-I
580-000-2122-0026-IB
580-000-2122-0027-I
580-000-2122-0028-I
580-000-2122-0029-I
580-000-2122-0030-T
580-000-2122-0031-IB
VI. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
VII. PRESENTATION AND DISCUSSION OF CEO’S REPORT
Next Meeting: January 20th, 2022
Adjourn Meeting*

Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

11/18/21 GC Minutes

Members Present: Art Silva, President

Virginia Trujillo, Vice-President
Victoria Tafoya, Interim Secretary
Gary Boyd, Member
Lora Sedore, Member
Evelyn Dow, Member

Member Absent:

Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Missy Brown, NMPED
Jim Richardson, Guest- Facilities Manager
Vicente Vargas, GC candidate
Sistine Jaramillo, GC candidate

Governance Meeting Called to Order by Art Silva, Vice-President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Virginia Trujillo
2 nd — Gary Boyd
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, September 19th meeting—Virginia Trujillo
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum Virigina Trujillo, pleased with board financials. Victoria Tafoya addressed the board to give a
thanks for the opportunity to be a board member as this is the last evening as a board member.
PRESENTATION OF POTENTIAL GC MEMBERS- INTRODUCTION AND Q&A
Victoria Tafoya presented two board members for consideration by the board council. Vicente Vargas, parent of
two students who attend 21st Century Public Academy provided an introduction to the council. This is Mr.
Vicente’s second meeting. Sistene Jaramillo provided an introduction to the committee.

Motion to nominate Vicente Vargas as Board Member —Virginia Trujillo
2 nd — Gary Boyd
Motion Approved via Roll Call Vote

FINANCE
Budget analyst, Amber Peña, senior member of the Vigil group shared the financial reports as of October

  1. The expenditure reports as of October 31 was presented. Title Funds are still blank, being drawn
    down monthly, but reimbursements are pending. Members of the Finance Committee met prior to the
    Governance Council meeting and reviewed all financial documents. Still waiting on ESSR II and Title I
    Carryover.
     Budget Report
    Amber Peña presented Account Summary Reports for October 2021: the Expenditure and
    Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
    Report
     Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for
    October 2021 *
    Motion to approve Cash Disbursements and Bank Reconciliation for October 2021
    —Gary Boyd
    2 nd Evelyn Dow
    Motion Approved by Roll Call Vote
     DISCUSSION AND POSSIBLE ACTION OF BARS *
    580-000-2122-0018-I
    580-000-2122-0019-I
    580-000-2122-0020-D
    580-000-2122-0021-I
    580-000-2122-0022-D
    580-000-2122-0023-I
    580-000-2122-0024-I
    Motion to approve BARS: —Victoria Tafoya

2 nd Gary Boyd
Motion Approved by Roll Call Vote

PRESENTATION AND POSSIBLE ACTION OF UPDATED ORGANIZATIONAL CHART
Mary Tarango presented an updated organizational chart. Discussion about changes, presented positions.
Motion to approve Organizational chart with stated changes, removing a Principal
position and building it in a Chief Financial Officer.
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote
PRESENTATION AND DISCUSSION ANNUAL PERFORMANCE REPORT
Guest, Missy Brown with the New Mexico Public Education Department Charter Schools Division presented the
Annual Performance Report. All data is drawn from STARS reporting. Missy recommended board begin to work
on the next renewal application, reviewing demographic data to ensure that the school is representative of the
surrounding community district. Consider what type of outreach is taking place to recruit students from different

demographic areas. Page 3 provides a synopsis of the site visit on May 3, 2021. Page 5 includes performance
Framework indicators. Recommended board members ask about meeting the mission specific goals of the school.
Recommended the board asks about aspects of the performance framework on a regular basis.

No action taken
PRESENTATION AND POSSIBLE ACTION ON SITE SAFETY PLAN
Facilities Manager, Jim Richardson provided an update of the draft Site Safety Plan completed by a contracted
with Aguilar Corporation. The document is outlined to satisfy the state requirements. On December 3 rd the school
will present this plan to NMPED. Governing Board members requested that the contractor’s name be added to
the introduction of the document.

Motion to approve the Site Safety Plan with scribe changes
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT- JEREMY PECKENS
PRINCIPAL’S REPORT

  1. Procurement & IT
    a. Application for the second window of the Emergency Connectivity Fund (ECF) was rejected as
    it is primarily intended for new chromebook/tablet devices and hotspots and not what was
    requested.
    b. The first ECF application has been committed: school is ordering 150 new chromebook devices.
  2. Training
    a. 35/40 staff members have completed the required training on Recognizing Child Sexual Abuse.
    Remaining teachers will be trained by end of Nov.
    b. School is awaiting details from the PED regarding the new required Racial Sensitivity training
    made mandatory by HB43: the Black Education Act.
  3. Testing
    a. All schools in NM have to deliver an interim assessment 3x a year. NWEA does qualify for that
    assessment so the school is already in compliance.
  4. Events
    a. Club and Class Yearbook Photos were taken on Wednesday, 11/10. This is the first time the
    school has been able to take group photos since the pandemic began. More clubs/afterschool
    activities are being offered this year than ever before.
  5. Staffing
    a. Three new office spaces were made for SPED teachers and their EA.
    b. EA Hiring Update- offered 2 new positions
  6. Equity Council
    a. Equity Council has been communicating regularly via email and have set the following agenda
    items: Reviewing the school’s discipline matrix in accordance with HB43: the Black Education
    Act, exploring potential funding for further staff training in equity and diversity.
  7. School Advisory Council
    a. Met this week. Parents had concerns to bring to Governing Council. Concern is the calendar
    start date and how it differs from APS. School should consider before care. Discussion included:
    Recruitment efforts. Chair, Lora Sedore is working on a formal recruitment plan with action items
    so Governing Council can follow-up on. 21 st Foundation and PTA can be involved in the
    recruitment process as well.
    PRESENTATION AND DISCUSSION OF CEO’S REPORT
  8. SEL award letter received for $15,00. Ripple Affect was purchased
  9. 1. 5 Year Facilities Master Plan – On Target to finish by mid- December
  10. Special Capital Outlay Projects – Facilities Manager prepared a scope of work. Funds have
    posted in OBMS. Seeking quotes from General Contractors.
  11. Update on Funding Timelines
    Title 1 from 2020-21 – December of 2021
    ESSER II – January of 2022
    ESSER III – Budget Available- to be spend as quickly as possible as quickly as possible.
  12. Sports/Gym – A few issues with masking but generally compliant. Using potential ESSER II
    funds for additional supervision.
  13. Biweekly Admin Meetings – 2x week
  14. Enrollment Numbers – 40 Day Count 365 (Funding for SY 2021-22) – Budgeted for 390 –
    1 st – 12
    2 nd – 9
    3 rd – 18
    4 th – 26
    5 th – 37
    6 th – 79
    7 th – 81
    8 th – 99
    Total – 361
    80-day count is Dec. 1 st .
  15. COVID Update – Total of positive cases is 15. Symptomatic student on campus- contact tracing
    was conducted. Parents are being very careful and responsive to COVID symptoms and keeping
    students home. Illness is increasing and the need for remote learning is still necessary. Working on
    getting students on campus who are not in COVID protocol. Reporting protocol has changed. As
    of next week, reports sent to DOH will also include adults on campus that have received the
    booster. School applied and received on-site testing funding.
  16. Signed up for and received grant for on-site testing in compliance with the “Test to Stay”
    program. Implementation meeting was held on November 16th . Update will be given. We have
    requested that a provider come on site to test students who are symptomatic and for surveillance.
    Only available to staff and students. PMG, will be onsite Monday the 29 th for surveillance for staff
    and students daily 8-4pm. $80,000 funding to outfit space and purchase the materials- to be spent
    within 30 days.
  17. With approval of Organizational Chart, will post tomorrow for a 2-week period. Interviews will
    be scheduled for December 7th with a start date asap. Will allocate expense to ESSER II as
    previously discussed.
  18. A temporary shelter in place took place this week and the Governing Council was notified via
    email. Concern that the school was not notified about the situation. Ms. Tarango is following up
    with APD.
  19. Fiber has been installed. Plan is to have it functional by Nov. 30 th . This will serve the school
    well into the future.
  20. An Active Shooter Drill was completed with the support of Board Member, Lora Sedore.

PRESENTATION OF POTENTIAL GC MEMBERS- INTRODUCTION AND Q&A
Sistene Jaramillo was introduced to the committee by Victoria Tafoya, member of the Governing Board
recruitment committee. Sistene will send a letter of interest to Virginia Trujillo and will then be voted in as board
member on December 16 th .
Next Meeting: December 16 th , 2021
Motion to Adjourn
Motion to Adjourn – Eveyln Dow
2 nd – Gary Boyd
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:42 PM

11/18/21 GC Agenda

Agenda for November 18th, 2021
Virtual Meeting will be held at 5:30 pm

PUBLIC WELCOME
Join Zoom Meeting
ID: 81474113076
Passcode: MdEEsJf8

Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
October 21st, 2021 – Virtual Meeting
Open Forum
I. Presentation and Possible Action on New GC Member
II. BUDGET REPORTS
III. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – OCTOBER
IV. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- OCTOBER
V. DISCUSSION AND POSSIBLE ACTION ON BAR’S
580-000-2122-0018-I
580-000-2122-0019-I
580-000-2122-0020-D
580-000-2122-0021-I
580-000-2122-0022-D
580-000-2122-0023-I
580-000-2122-0024-I
VI. PRESENTATION AND POSSIBLE ACTION OF UPDATED ORGANIZATIONAL CHART
VII. PRESENTATION AND DISCUSSION ANNUAL PERFORMANCE REPORT
VIII. PRESENTATION AND POSSIBLE ACTION ON SITE SAFETY PLAN
IX. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
X. PRESENTATION AND DISCUSSION OF CEO’S REPORT
XI. PRESENTATION OF POTENTIAL GC MEMBER – INTRODUCTION AND Q&A
Next Meeting: December 16th, 2021
Adjourn Meeting*

Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

10/21/21 GC Minutes

Members Present: Art Silva, President

Virginia Trujillo, Vice-President
Victoria Tafoya, Interim Secretary
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Evelyn Dow, Member

Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Rita Hirschy, Cutler Foundation
Vicente Vargas, GC candidate

Governance Meeting Called to Order by Art Silva, Vice-President at 5:33 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Victoria Tafoya
2 nd — Virginia Trujillo
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, September 19th meeting—Virginia Trujillo
2 nd —Gary Boyd
Motion Approved Via Roll Call Vote

Open Forum Mary Tarango shared that there are two individuals interested in becoming members of
the Governing Board Council. Vicente Vargas, parent of 21 st Century, is interested in serving on the
council. Sistine Jaramillo is another member of the community who is interested in serving on the
council.
FINANCE
Budget analyst, Amber Peña, senior member of the Vigil group shared the financial reports as of
September 30. 2021. The expenditure reports as of September 30 was presented. BARs to clean up the
negatives will be presented during this meeting AM/PM fees and activity fees and Medicaid check.

Members of the Finance Committee met prior to the Governance Council meeting and reviewed all
financial documents. It was pointed out that there are negative line items in some accounts, due to two
funds still waiting to arrive (Title I and ESSR II 2020).
 Budget Report
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report
 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for
October 2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for September 2021
—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2122-0009-I
580-000-2122-0010-I
580-000-2122-0011-IB
580-000-2122-0012-IB
580-000-2122-0013-IB
580-000-2122-0014-IB
580-000-2122-0015-I
580-000-2122-0016-I
580-000-2122-0017-I

Motion to approve BARS: —Gary Boyd
2 nd Virginia Trujillo
Motion Approved by Roll Call Vote

PRESENTATION AND DISCUSSION OF CUTLER PREFINAL IMPROVEMENTS
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and Revenue
PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT- JEREMY PECKENS
PRINCIPAL’S REPORT

  1. Procurement & IT
    a. Application for the Emergency Connectivity Fund’s second window, asking for document
    cameras, wireless headsets, an outdoor projector, and cameras for our busses. b. We are still
    awaiting an answer to the ECF application. Principal is looking into an app to push out to
    students’ chromebooks for anonymous reporting of suspicious behavior, bullying, abuse, etc.
  2. Testing
    a. All dyslexia screeners have been completed.
    b. All ACCESS for ELL student makeup assessments have been completed.
  3. Events
    a. Data Day: October 26th will be an in-service day for staff, no school for students. Staff will
    review testing data from the Fall assessment to identify target learning areas and adjust schedules
    as needed. Staff will also participate in training for Active Shooter Lockdown, led by Lora Sedore.
  4. Staffing

a. We have hired a new Middle School Special Education teacher, who will be working primarily
with the 6th grade. He begins on November 1st.
b. We have openings for 1-2 EAs, and are looking for potential candidates.

  1. Equity Council
    a .meeting to be held in November. Topic will be on discipline and review of the Black Education
    Act.
    PRESENTATION AND DISCUSSION OF CEO’S REPORT
  2. 5 Year Facilities Master Plan – On Target to finish by mid-December, will present for approval at
    November meeting. Part of the plan is acquiring the dirt area.
  3. Site Safety Plan – Due in November – on target to finish and submit on time, will present at
    November meeting..
  4. Special Capital Outlay Projects – Facilities Manager prepared a scope of work. Funds have posted in
    OBMS. Seeking quotes from General Contractors for Solar and AC.
  5. Update on Funding Timelines
    Title 1 from 2020-12 – December of 2021
    ESSER II – January of 2022
    ESSER III – Application submitted
  6. Sports/Gym – Moving into winter sports – good student participation. Some concern that some
    facilities are not enforcing masks. 21 st Century does follow all protocols and will be requesting all
    home games be at the school.
  7. Biweekly Admin Meetings – Extremely helpful in improving communications and readjusting to
    distribution of duties
  8. Emergency Drills – Staff presentation on Active Shooter/Lock Down on Tuesday, October 26th. Lora
    Sedore will do the presentation with Q&A.
  9. Enrollment Numbers – 40 Day (Funding for SY 2021-22) – Budgeted for 390 – we expect a reduction in
    SEG
    1st – 12
    2nd – 9
    3rd – 18
    4th – 27
    5th – 37
    6th – 79
    7th – 82
    8th – 101
    Total – 365
  10. ELTP (Extended Learning Time Program)– Teachers are required to provide 10 hours of enrichment
    and EA’s are required to provide 5 hours of enrichment by the end of the year. Some talk at the State
    level to require the extended learning time for all schools.
  11. COVID Update – I am the covid point of contact.
  12. Shot Clinic – Very well received – Arranged by Charter School Nursing Services – Provided COVID
    vaccine including booster and flu shots to students, parents and staff. Around 50 participants
  13. PTA – Fall Festival – Friday October 29th
    PTA – Winter Wonderland – including community partners- sock drive- Friday, December 10 th
    Plans for something big in May.

PRESENTATION OF POTENTIAL GC MEMBERS- INTRODUCTION AND Q&A
Vicente Vargas attended the meeting and told the members why he would like to be a member of the Governing
Council. As per the By-laws, he should attend on Nov 18 th to be voted in as Governing Council Member.
v.vargas@nmhca.org
APPROVAL TO MOVE INTO CLOSED SESSION
Motion to move into closed session – Virginia Trujillo
2 nd – Victoria Tafoya
Motion Approved by Roll Call Vote
APPROVAL TO RETURN TO OPEN MEETING
Motion to move to come out of closed session – Virginia Trujillo
2 nd – Gary Boyd
Motion Approved by Roll Call Vote

Next Meeting: November 18 th , 2021
Motion to Adjourn
Motion to Adjourn – Victoria Tafoya
2 nd – Virginia Trujillo
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:17 PM