10/22/18 PTA Meeting Minutes

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21ST CENTURY PUBLIC ACADEMY PTA
EXECUTIVE BOARD MEETING MINUTES

Meeting called to order by Juliann Salinas at 6:24 pm on Monday, October 22, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Janet Giron, Sharon Hart, Lovey
Fritts, Mary Tarango, Amy Rutledge, and Tod Withrow
Minutes from the September Meeting were reviewed. An amendment was made to change the
title under the signature from Treasurer to Secretary. Sharon Hart motioned to approve and
seconded by Crystal Salas. Minutes were approved
President Report-
School Safety Update- The link to the presentation on social media safety is now online the link is
https://youtu.be/gA7u6z7zP6g . This presentation will continue to be given to the students every year.
Juliann is looking into a training through the USTA that goes over what to look for if you think a child is in
any danger. If she is allowed to share we will post it on the 21 st century website.
Principal Report-
The foundation is refinancing the building to include the new gym, gym floor and classrooms.
We had an added expense of basketball backboards. We had requested the backboards from the
Manzano remodel, but they are no longer available. They are also looking to add volleyball
standards to the floor. The foundation is still looking to raise $100,000.00 for the gym floor and
extra equipment. Enrollment is at 294. The school will be receiving extra money for the
additional students and will also be getting an adjustment for growth. There is already a waiting
list for the 2019-2020 school year. OSI backpacks were purchased for the teachers. There is the
option of one strap or two strap. These bags are used to hold medications and forms. The bags
are green so that they stand out amongst the students OSI bags. Mr. Peckens will design the logo
for the bag and once they are complete they will be handed out to the teachers.
Treasure Report-

Beginning Balance: $5,137.33
Income: $7,033.14
Which includes interest, dues, trash bag sales, corporate contributions (Kroger & bank
interest) and snack bar.
Expenses: $5,495.10
Which include storage rental, member dues to PTA, insurance, ice cream social, trash
bags and student store.
Ending Balance: $6,675.37

Mrs. Candelaria has requested $1,043.10 for an OSI for 6 th grade to the Fire and Ice caves in
Gallup, NM. This amount will cover 2 buses. 2 busses are needed because of the increase of
students in 6 th grade from 63 last year to 93 this year.
A motion was made to approve the funds for the 6 th grad OSI by Juliann Salinas and seconded by
Sharon Hart. The motion passed
A motion was made to move $500.00 from New School Needs to OSI Assistance to cover the
increased about of the buses by Juliann Salinas and was seconded by Crystal Salas. The motion
passed
Motion was made to accept the budget with the amendments by Crystal Salas and seconded by
Juliann Salinas. The motion passed.
Fundraising-
PTA is planning on doing the Non-fundraiser fundraiser. This fundraiser asking parents to
donate money to opt out of traditional fundraising. Jennifer Withrow will send out the letter at
the beginning of November.
Box tops are due by the 26 of October and in March.

Social Committee Report-
Fall Festival will be Friday, October 26 from 5:30pm-8:30pm
8 th grade- estimation station
7th grade- balloon animals
6 th grade- wands and photo booth
5 th grade- cake walk (will be in 5 th grade classroom)
– Student Council will be doing owl posts and the haunted house.
-DJ will be outside with quidditch (Coach DA will run quidditch).
-Amy Rutledge and her husband are working on the entrance wall and quidditch game.
-Jeremy Giron will run the Van de Graph machine in the art room.
-Nucenda will host the parent lounge in the teacher’s lounge.
– We have 2 possibly 3 venders that will set up to sell in the cafeteria along with the PTA, Trash
bags, foundation (Albuquerque Journal), Coach DA drawing for athletics tables.
-8 th grade art class will make the dragon eggs, and mandrakes. Dragon eggs will be used for a
scavenger hunt with questions, and students can turn in completed forms for extra tickets.
– We will hang black table cloths to make a tunnel in the office so people will not go into the
offices.
– We will decorate the cafeteria like the great hall in Harry Potter.
– Sharon Hart, Mr. Hart, and Janet Giron will be collecting money at the front.
– We will begin setting up after lunch around 1:30.
– Jennifer will purchase chopsticks for the wands.
– Mrs. Tarango will ask Mr. Peckens to make up a flyer.

-We are hoping for more parent volunteers to work. Jennifer is going to recruit high school
students to help and we will feed them for their time.
-We will be ordering pizza from Dions and Jennifer will look into burritos. Other food will be
caramel apples, chocolate frogs, nachos, cotton candy, and snow cone machine.
-$5 for entrance which will include all games. Tickets will be sold at .50 a ticket, and will be
used for food, haunted house, owl post and estimation station.
-Students will be allowed to wear their costumes to school on Friday, but are not allowed to wear
masks except paint. No permanent color in their hair or violent accessories.
Science Night- Janet looked into Sandia National Labs sponsoring Explora Science night at the
school, but they only sponsor elementary schools.
Motion was made to pay $150 for Explora Science Night by Crystal Salas and seconded by
Sharon Hart. The motion passed.
Drop and Shop- Friday, December 14 from 5:30-8:30.
New Business
We had a parent contact PTA about the items sold in store not meeting the APS guidelines. The
guideline time starts at midnight and end 30 minutes after the afternoon bell. Jennifer Withrow
is reviewing all the items sold at breakfast and making sure we were within the guidelines.
We will be selling 21 st Century baseball caps for $25.00 (Our cost will be $20.00). Crystal Salas
will put together an order form and we will sell them at the membership table. Hats will be able
to be worn on OSIs.
Our next meeting will be Monday, November 12, 2018 at 6:00pm
Meeting was adjourned at 7:39 pm. It was moved to close the meeting by Janet Giron and 2 nd by
Sharon Hart.

__________________________________
Secretary Signature

Approved _____________________

Date

9/10/18 PTA Meeting Minutes

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21ST CENTURY PUBLIC ACADEMY PTA
EXECUTIVE BOARD MEETING MINUTES

Meeting called to order by Crystal Salas at 5:45 pm on Monday, September 10, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Mary Armendariz, Antoinette
Suina, Janet Giron, Sharon Hart, Adrian Montoya, Francesca Kegler, Lovey Fritts, Mary
Tarango
Nominations for Secretary- Janet Giron was nominated by Jennifer Withrow and 2 nd by Sharon
Hart and passed. Janet accepted.
Treasure Report-
PTA Budget for the year was posted on August 10, 2018 and was posted for 32 days. Sharon
wants to make a separate line item for the trash bag fundraiser on the balance sheet.
Beginning Balance: $5,624.09
Income: $746.32
Which includes interest, dues for 14 new PTA members, direct donation (1 family),
selling of swag bags and uniforms, and snack bar.
Expenses: $1,233.08
Which include storage rental, beginning of the year needs, and teacher appreciation
lunches during in-service days.
Ending Balance: $5,137.33
Motion was made by Jennifer Withrow to accept the budget with the change to add trash bags as
a separate line item and was 2 nd by Juliann Salinas. Budget passed.
Vice President Report-
The Science department has asked for the following items for the 2018-2019 school year.
1. $150 paid to Explora for Family Science Night
2. Family Science Night Friday: February 1 st 2019, 5-7pm in the cafeteria- PTA will sell
food as a fundraiser during the event and provide door prizes with tickets for drawing of
prizes.
3. School Science Bowl: Friday December 7 2018 at Midtown Hampton Inn (Tentative
location)- PTA to provide cookies and drinks during the event and prizes/certificates for
winning team members (20 total-5 from each grade level).
Janet Giron will check into having Sandia National Labs sponsor Explora Family Science Night.
Vote on funding is tabled.
Motion was made to approve hospitality and prizes for Science Bowl by Jennifer Withrow and
2 nd by Juliann Salinas. Motion passed

A request was made for any other nominations for Board positions. There were no other
nominations.
Fundraising-
PTA will offer Parents Night Out. This year it will be used as a fundraiser and PTA will charge
a fee of at least $5 per child (food extra). There will be a cap on the number of children,
Children must be potty trained. Possible date before Christmas. Dates, times, and fee TBD.
Possible fundraiser once the gym is built is to have a family movie PJ night and sell concessions.
Social Committee Report-
Fall Festival will be held on Friday, October 26, 2018 from 5:30-8:30pm. The theme will be
Wizard Wonderland. Local area businesses will have trick or treating and other fun activities for
families. A planning meeting email will be sent out.
Spring Fling will be a sock hop theme.
Principal Report-
Early release September 26, 2018 at 12:15 for I-Ready training for teachers.
I-Ready is the new software that will be used to test students in ELA and Math. MAPS testing
will still be used for science and social studies.
SIS (APS) Student information system should be available for our school for free sometime this
year. This program will make it easier when children move to another APS school.
Drop-off and Pickup has greatly improved since the first day of school. Bus pickup and drop-off
has gone smoothly. Mrs. Tarango will continue to monitor the bus and the number of students to
make sure all is running smoothly with the bus transportation. If parents have any questions or
would like to be added to the group app about west side bus pick up they can contact Crystal
Salas at crystalcsalas@gmail.com. Parents who are dropping off and picking up at St. Joseph on
the Rio Grande need to be aware of the construction that is going on in order to keep all children
safe.
Staff is allowed to park in the 11 spaces at the Human Services building and parents are allowed
to park there during drop-off and pickup.
We currently have 296 students. We had a great first week!
Mrs. Tarango has contested the C grade we received. In PARCC, we out-performed the state,
APS, and the 8 state consortium in every single category except 2. We scored 57% proficient in
Science, APS average was 40%, state average was 44%. She is waiting to hear back from the
PED.

State auditors will be at the school the week of September 17th.
New Business-no new business
Our next meeting will be Monday, October 8, 2018 at 5:30pm
Meeting was adjourned at 6:38 pm. It was moved to close the meeting by Jennifer Withrow and
2 nd by Sharon Hart.
ISC gave a Safe and Secure presentation about keeping your kids safe on the internet. The
presentation was also given to all students. The presentation was recorded on video and a link is
attached:
The PTA presentation is loaded to our YouTube Channel. Here’s the link:

__________________________________
Treasurer signature

Approved _____________________

Date

2/12/18 PTA Minutes

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21ST CENTURY PUBLIC ACADEMY PTA EXECUTIVE BOARD MEETING MINUTES
Date, Time and Location: in the School Cafeteria
MEETING CALLED TO ORDER BY Juliann Salinas at 5:46 pm on February 12, 2018
In Attendance: Juliann Salinas, Crystal Salas, Sharon Hart, Mary Anne Owen, Teresa Payne, Jennifer Withrow, Mary Tarango, Denise Geoffrion, Michael Haley, Kim Fields-Haley
Review and Approval of October Minutes – Moved to approve with edits by Crystal Salas and 2nd by Kim Fields Haley.
Treasurers Report- We will be talking to the bank regarding the charges that are incurred for the coin deposits, research will be done. The alternative fundraiser is doing very well. Movie night was a profitable fundraiser. A lot of pizza was sold during Family Science night. There were new school needs that were paid this month. We are still trying to figure out how to pay for the school uniforms at SOS, the form that the student will sign will need to have a dollar limit.
Presidents Report-
Science Night Recap-Big hits. This was a full event.
Parent’s Night Out Recap-51 kids showed up. Parents were asking if we could do this twice a week. Next time the movie will be shown in a classroom and leave the socialization out in the cafeteria. It was also suggested to have a movie room, game room and arts and crafts room. Some games will be donated. We will need some more volunteers next time. Maybe we can charge a $5.00 next time. Does the school want to look into a PA system to have own speakers with a microphone. Jennifer Withrow will look into a sound system and report back.
Membership-No new members. We currently have 32 paying members. Membership forms were sent out with the new student’s packets. If a parent wants to join it will be suggested to pay their dues in June so they won’t have to pay twice this year.
Principals Report-Lottery was a lot of fun. There were some that showed up for the public draw. We are now full but not everyone has responded yet. We are looking good for next year. The plans for the new building are coming along. There was a meeting with the Westside parents, which wasn’t attended well. Student led conferenced will be held next week. We will probably need a 2nd bus for next year. Some of the students went to Santa Fe during the session, to work as pages, along with the huckleberry taffy. A memo will be sent out next week for the $5.00 donation to the 21st Century Public Academy Foundation.
Fundraising Committee-
Non-Fundraiser Fundraiser is for the PTA-
Corrine Sisneros-Box top assistance offered-a reminder email will be sent out to the parent to bring in the box tops. Will there be prizes? We will have the prizes by grade level instead of classroom. The box tops will need to be separated into bags of 50. We can give out a voucher for the snack bar or an otter pop.
Social Committee-
Pi Night Planning-Held on March 14 from 4:30 to 6:30. Cardstock is requested. We will be selling Frito pies and maybe small individual pies is the prize. A Scrip sign-up table will be set up.
Spring Fling Planning-We had a parent come to the meeting with a bunch of good ideas for Spring Fling. BBQ will be served. Games will be water gun pistols, snake in the boot, horseshoes and corn hole along with other games. An email was sent to Mr. Peckens to see if they can do wanted posters of the teachers, and an email will be sent to the art teacher to see if they make decorations. Construction might be going on, we can use the parking a lot across the street. We can park off the little street in front of the school for the possible hay rides. The DJ (Marcos Gonzales) would charge $150.00 and his wife can come to instruct line dancing. We will work out a price for the line dancing instructor once we figure out the time. The Withrow’s will look into the straw. A save the date email will be sent out soon. We can call Cracker Barrell and Golden Corral for the corn bread to be served. Next meeting will be March 3, 2018 at Daily Grind at 9:00
Lawrence Clark-the singing poet-would love to come to one of our events, free of charge. Maybe for the literacy fair which will be held in May.
New Business-no new business

Meeting was adjourned at 6:33 pm. It was moved to close the meeting by Ann Fields-Haley and 2nd by Todd Withrow.