3/18/21 GC Minutes

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Members Present: Art Silva, Vice-President
Victoria Tafoya, Member
Evelyn Dow, Member
Gary Boyd, Member

Member Absent: Daniel Kegler, Member
Virginia Trujillo, President
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Jennifer Elliot, Special Education Admin
Lora Sedore, Community Member invited by Governing Council
Recruitment Committee

Governance Meeting Called to Order by Art Silva, President at 5:38 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Correction to the agenda numbering: There are no items V and VI
Motion to Approve Agenda —Gary Boyd
2 nd — Evelyn Dow
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, January 21, 2020 meeting—Gary Boyd
2 nd —Victoria Tafoya
Motion Approved Via Roll Call Vote

Open Forum
FINANCE

 Budget Report
Zach Kirchgessner presented Account Summary Reports dated Feb 28th: The Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements for February 2021 & Bank Reconciliation for February 2021
Motion to approve Cash Disbursements and Bank Reconciliation for February 2021
—Gary Boyd
2 nd Victoria Tafoya

Motion Approved by Roll Call Vote

 APPROVAL OF BARS
580-000-2021-0030-M
Motion to Approve BARS—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

PRESENTATION AND DISCUSSION OF EQUITY COUNCIL REPORT

Bianca Belmonte Sapien shared the updates about the Equity Council. Equity Councils
were formed in response to the Yazzie/Martinez lawsuit. Equity council members discuss
topics student equity on the campus. They also contribute feedback to be used for areas
of improvement and potential grants to support efforts of equity. Agendas and minutes
are posted on the website. Eight members serve on the committee representing
different groups of students identified within the lawsuit including: students with
disabilities, english language learners, native american learners, multi-cultural learners,
and economically disadvantaged students.

DISCUSSION AND POSSIBLE ACTION
REOPENING PLAN
Motion made to approve the Re-Opening Plan, following most recent NMPED guidance, with
stated accommodations and providing the administration flexibility to adjust as necessary.

  • opening for full entry on April 5 th
  • 6 classes provided
  • following all safety guidelines and COVID safe practices
  • parents have the option to choose virtual instruction for their child and the school will be
    flexible and responsive to parents’ choice on any given day
    Motion to Approve Reopening Plan —Evelyn
    2 nd Gary Boyd
    Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION
ORGANIZATIONAL CHART 21-22

Motion made to strike all language relating to hair color in the Dress Code Policy
Motion to Approve –Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Required progress report by the NM Attendance for Success Act (AfSA)- Progress in Tiers 1-4, supports
    and resources, barriers and challenges to reducing chronic absence rates, effective school and district
    practices, and recommendations for improvement.
  2. 2020-21 Registration Numbers (March 12, 2021)
    4th Grade- (27)

5th Grade – (42)
6th Grade – (87)
7th Grade – (102)
8th Grade – (95)
Totals (353) 120 Day count- February 10, 2021
80/120 Day Average – 351
2021-2022 Registration #s
1- 8
2 – 8
3 – 8
4 – 22
5 – 31
6 – 97
7 – 86
8 – 108
Total: 368

  1. MLSS Site Visit completed March 3rd, 2021
  2. Phase 1 and 2- 5:1 Face to Face learning support implementation-
    successes/challenges.
  3. Opted in to continue with Elevate Observation and Feedback for PED.
  4. 3rd Quarter grades post March 19th, Report Cards available April 1st, 2021

Governing Council REMINDER:
BUDGET TRAINING- Saturday, April 3 rd (9am) via Zoom
Next Meeting: April 15, 2021
Motion to Adjourn
Motion to Adjourn—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote
Meeting Adjourned at 6:57 PM

Picture Day

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Dear Dragon Families;

Picture Day is scheduled for Wednesday, April 21st. It is a DRESS UP day. No revealing clothing, no spaghetti straps, no torn pants or shorts, no sweatpants. A uniform is acceptable but we hope you take advantage of this opportunity to have your student dress up! Please note your student will be asked to change if their clothing fails to meet the above guidelines. If you need further clarification, please visit the handbook your student brought home. Once in front of the camera, students may choose to keep their mask on or off for the photo. Details for both in-person and remote students are below.

In-Person Students

School Photos for 21st Century Public Academy will be taken for students and staff doing in-person learning on Wednesday April 21st. All students will automatically be photographed with a fall “yearbook” close-up and a “Knee-up” spring photo. A proof will be returned to the school with your online code for ordering.

Remote Learning Students

In addition, KBP will have cameras set up for virtual learning students to go in and take their school photos from 11:30 to 12:30. You can book an appointment to come to the school from 11:30am to 12:30 am on the 21st. Photos will be in the gym.

All remote learning students must make an appointment to avoid large crowds and properly social distance.

Visit https://www.kennethbrownphotography.com/21st-century-academy-april-21st to book your appointment today. You will receive an online code to view and order photos after picture day.

For the remote students, PARENTS PLEASE PARK ON CUTLER AVE(not the parking lot or Dragon Lane.) Then the student and up to 1 adult will walk along the sidewalk on Dragon Lane up to the east gym entrance. Your remote student/students will enter the gym through the east gym entrance (glass doors) and exit out the back of the gym to head back to their parents’ cars.

Sign In Procedures / Testing

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Parents and Guardians,

Testing week is off to a great start! Your students are putting forth a wonderful effort to do well.

A few procedures:

Parents, it is very important that you sign in your students when they arrive after 8:15AM. We continue to screen students for COVID symptoms upon arrival. If they do not pass the screening they will have to go home. Our nursing staff is working hard to keep our school community safe!

If your student is experiencing COVID symptoms, please keep them home. Common symptoms are upset stomach, headache, runny nose, coughing, and fever. If your student does have to go home, you will get a call from our nurse. We continue to follow the DOH/PED decision making process for symptomatic students.

Allergies are common this time of year. If your student suffers from chronic allergies, please have their primary care doctor fax or email a note to the office so the nurse can place it in their file. If you have any questions please call our school nurse.

Thank you for your cooperation to keep our community healthy and our kids in school!

4/12/21 EC Minutes

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Equity Council Meeting

4/12/21

6pm

Present: Kristin Healy, Victoria Tafoya, Dorene DiNaro, Alfreda Begaye, Bianca Belmonte-Sapien

Absent: Kendra Brown, Florencio Reza, Sabrina Seedor

Draft Minutes:

Remote option equitable for when students have to miss school for any reason. Face to Face reopening with Special Education Teachers supporting content classes creates equity.

Students attending report enjoy being back, following rules stressful at first, a little socialization good while waiting for pick up. Getting first year students ready for next year and giving 8th graders a chance to finish Face to Face to create memories with peers and teachers.

COVID protocols makes all students safe.

Internet problems with Comcast- more planning for what students do for equity of access.

How does a remote student communicate with the teachers? Teachers could check in with remote students for their questions to be answered, teachers who move around the room cannot always be heard by remote students. Students do not want to get in trouble for asking a question, do they unmute and ask. Perhaps offer Q&A-Review time first part of class especially for remote learners. Equity for procedures for remote students and teach the expectation. Perhaps class recordings could continue to be available for remote learner reference?

No Before/After school program or Learning Support Time challenges to equity to remote students.

Bus for East side students in the future?

Next Meeting: May 10, 2021 6pm

Topic: Equity Council Meetings (1 hour before each PTA Meeting)

Time: 6pm

Join Zoom Meeting

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