Archive for month: July, 2021 (Page 2)

Members Present: Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Virginia Trujillo, President

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Amber Peña, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Virginia Trujillo, President at 5:36 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Gary Boyd
2 nd — Victoria Tafoya
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, June 24, 2021 meeting—Lora Sedore
2 nd —Evelyn Dow
Motion Approved Via Roll Call Vote

Open Forum
FINANCE
The new budget analyst, Amber Peña, senior member of the Vigil group. Amber shared the
financial reports as of June 30 th , 2021. A column was added for outstanding RFRs. More revenue
was received at the end of the year than what was budgeted. Amber notified the members that the
Finance Committee met prior to the Governance Council meeting and reviewed all financial
documents.
 Budget Report
Amber Peña presented Account Summary Reports for June 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding
Checks Report, Bank Reconciliation Reports.

 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for June
2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for June 2021
—Evelyn Dow
2 nd Gary Boyd
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
None
 DISCUSSION AND POSSIBLE ACTION FOR ADMINISTRATORS ELTP STIPEND
Extended learning time application has been approved. Planned is a $6000 stipend for
Teachers, and $3000 for Educational Assistants.
Motion to approve Administrators ELTP Stipend
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote
 DISCUSSION OF OFFICER ELECTIONS FOR AUGUST
Elections may take place at the August 16th. Recommendations of names should be sent to
Victoria Tafoya, Interim Secretary, by August 13th.

PRESENTATION AND DISCUSSION OF PRINCIPAL’s REPORT, Bianca Belmonte-Sapien &
Jeremy Peckens

1. Procurement & IT
   a. Chromebook Replenishment
   i. 125 13” Chromebooks distributed to Elementary classrooms 1st-5th grades.
   ii. 102 15” Chromebooks distributed to Middle School classrooms 6th-8th grades.
   iii. Expired and broken chromebooks have been removed from rotation, kept in tech
   storage for emergency usage.
2. Grants
   a. Emergency Connectivity Fund
   i. Fund made available this year only to provide support to help meet “otherwise
   unmet connectivity needs” of students.
   ii. We will be applying to replenish our chromebook supply that is a need due to our
   growth, expired stock, and damaged devices from the last year of remote learning.

b. NM Computer Science RFA
i. Fund designed to address a deficit in NM CS education.
ii. Professional development opportunities for new CS teacher and staff to support CS
education across all curricular areas.

3. Testing

a. Istation’s Indicators of Progress (ISSP) will be used in place of NWEA MAPs for short-
cycle assessment three times per year for 1st and 2nd graders. 3rd-8th graders will
continue to take the NWEA MAP Growth assessment.
b. 1st graders will take the Dyslexia Screener within the first 40 days of school.
c. The state assessment in Math, ELA, and Science (NM-MSSA & NM-ASR) will take place
in April for 3rd-8th graders.

4. Staffing
   a. Possible 7th grade Math position opening.
   b. Retirement of Mr. Feit, 3rd/4th Math/Science Position (open)
5. ARP ESSER III Application started with first 4 requirements submitted (GEPA/Assurances/Safe
   Return to In-Person Instruction and Continuity of Services Plan on Website/Link Posted) Full
   Application Due by August 24th
6. Registration Numbers SY 21-22 (As of 6/15/21)

1st Grade- 5
2nd Grade- 9
3rd Grade- 12
4th Grade- 16
5th Grade – 34
6th Grade – 84
7th Grade – 83
8th Grade – 106
Total 349 390 Target Enrollment

Governing Council members shared ideas for student recruitment. It was noted that there is
currently no budget set aside for marketing. All marketing has been done by members of the staff
or parent groups.

7. Equity Council – Two openings on Equity Council- One parent has been selected to represent the
   economically disadvantaged student population. Seeking a representative for the Native American
   student group.
   Next Meeting: August 19 th , 2021
   Motion to Adjourn
   Motion to Adjourn—Evelyn Dow
   2 nd Gary Boyd
   Motion Approved by Roll Call Vote
   Meeting Adjourned at 6:35 PM

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent:

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Virginia Trujillo, President at 5:33 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Gary Boyd
2 nd — Lora Sedore
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, May , 2021 meeting—Gary Boyd
2 nd —Art Silva
Motion Approved Via Roll Call Vote

Open Forum
Amy McGrane, 21 st Century Social Worker introduced Shayna Klassen, Victoria Waugh-Reed, and Kevin
Elder who work for the NM Department of Health- Office of School and Adolescent Health. The office
provides resources and technical assistance to schools in New Mexico. They presented information about
a current grant available from the Substance Abuse and Mental Health Administration. The 5-year grant,
Garrett Lee Smith Grant, focuses on youth suicide prevention. The Navigation Program is provided by the
school to increase student’s access to get the help they need, removing barriers to the suicide risk
assessment and increasing professional care. Documented results include- improved attendance, healthier
students, school staff and families. Grant is fully funded by the Garrett Lee Smith Grant, awarded to New
Mexico by the Substance Abuse and Mental Health Services Administration (SAMHSA). Participation by
21 st Century would be for the last 3 years of the grant. An incentive of $20,000 is provided to the school to
participate. Quarterly reporting is a requirement, associated evidence-based training is required helping
with sustainability of the program after the grant ends.

FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Zach explained his priority is to prepare everything for the end of the fiscal year. He has
projected a carryover amount of approximately $70,000 in operational. Assured council members
that processes are in place to draw down funds. Bank register report indicates two voided checks.
Special capital outlay funding was received and is in the May register. The General ledger did
reconcile for the month of May.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for May 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for June
2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Art Silva
2 nd Gary Boyd
Motion Approved by Roll Call Vote
 DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2121-0035-I (ADJUSTED)

580-000-2121-0036-I
580-000-2121-0037-M
580-000-2121-0038-T
580-000-2121-0039-M

580-000-2021-0040 -T (ADDED)
580-000-2021-0041 – M (ADDED)
Motion to Approve BAR—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22
Updates were presented: Title I funding was never received for SY20/21. According to the Public
Education, Title I award letters will be received in the SY 21-22.
 DISCUSSION AND POSSIBLE ACTION on ESSER III Budget and Application
An award letter was received for $764,185.25. Bianca Belmonte-Sapien participated in a training
and completed items due by June 24 th , 2021. Required items included: posting the re-entry plan
on the website, incorporating public comment on the plan, submit GEPA assurances.
Gathering recommendations from stakeholders has already started. Thus far, recommendations
have been gathered from PTA members, staff, and equity council members. Governing council
members provided input, including considerations for: updating and repairing property and
equipment, technology updates, keeping morale up and thinking about retention, socio-
emotional supports for students, and training addressing systemic racism and building an anti-
racist, social justice culture. Priorities shared by Mary Tarango include: EAs for every teacher to

eliminate substitutes, distance learning option, additional support staff, additional emotional
support staff and programs, technology, covering increased costs of supplies and materials.
Bianca Belmonte- Sapien shared statewide priorities: Closing digital divide, accelerating
instruction, socio-emotional needs, needs of Students with Disabilities, PPE, improving the indoor
air quality.
The application will be submitted in August. More recommendations will be obtained from other
school advisory groups and stakeholders.

PRESENTATION AND DISCUSSION OF PRINCIPAL’s REPORT, Bianca Belmonte-Sapien
Principal’s Report –

1. NWEA MAPS End of Year 20-21 Testing Data Report
   FALL WINTER SPRING

Schoolwide # RIT # RIT Growth # RIT Growth Exp. Growth Target Growth
Math 350 214.44 337 216.99 2.55 305 220.31 5.87 7.62 10
Science 350 207.06 341 207.89 0.83 290 211.83 4.77 4.44 6
Language Usage 350 208.45 308 209.11 0.66 302 212.73 4.28 4.52 8.4
Reading 352 211.31 316 212.10 0.79 328 214.29 2.98 5.532 11.064

2. RACED Mission Specific Goal Data- 79.8% of all students who completed 18 or more OSIs scored a 3 or
   better on their final OSI RACED assignment (meets standard in Charter accountability plan)
3. Social Emotional Learning (SEL) Grant submitted- to provide SEL curriculum for all students and staff
   ($15,000.00)
4. Registration Numbers SY 21-22 (As of 6/15/21)
   1st Grade- 5
   2nd Grade- 9
   3rd Grade- 12
   4th Grade- 16
   5th Grade – 34
   6th Grade – 84
   7th Grade – 83
   8th Grade – 106
   Total 349 390 Target Enrollment
5. June Lottery Draw- accepting all grades- Targets
   1st/2nd- looking for 20
   3rd/4th- looking for 40
   5th – 40
   6th, 7th, 8th grade- targeting 100 but will go to 110.
   40 openings right now in the Lottery.
6. Hired 8th Grade Math, 2 EAs, 1st/2nd Grade Teacher (committee interviewing for Social
   Worker/Counselor (new position)) and new Media Arts Teacher.

DISCUSSION OF CEO’S EVALUATION
Documents were emailed by the CEO to the Governing Council members regarding the evaluation. Documents
included Policy, Standards and Rating Sheet. CEO sent responses to narrative sections of the evaluation.

Motion to go into a closed session —Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION for CLOSED SESSION

Motion to Approve —Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION for RETURN TO REGULAR SESSION

Motion to Approve —Evelyn Dow
2 nd Gary Boyd
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION ON CEO CONTRACT*

Motion to Approve Chief Executive Officer’s Employment Contract beginning July 1,
2021 through June 30, 2022—Evelyn Dow
2 nd Art Silva
Motion Approved by Roll Call Vote

Next Meeting: July 15 th , 2022
Motion to Adjourn
Motion to Adjourn—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:44 PM