2/18/21 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Member
Evelyn Dow, Member
Gary Boyd, Member

Member Absent: Daniel Kegler, Member
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Jennifer Elliot, Special Education Admin
Governance Meeting Called to Order by Virginia Trujillo, President at 5:34 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

correction to the agenda- Replace Equity Council with School Advisory Committee
Motion to Approve Agenda —Gary Boyd
2 nd — Victoria Tafoya
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, January 21, 2020 meeting—Gary Boyd
2 nd —Evelyn Dow
Motion Approved Via Roll Call Vote
PRESENTATION OF SCHOOL HYBRID PLAN
Open Forum
FINANCE

 Budget Report
Art Silva, Finance Sub-Committee Chair noted that the committee received financial reports from
the Cutler Foundation, the 21 st Century Public Academy Foundation, and the Parent Teacher
Association. All finances were reviewed during finance Sub- committee held on 2/18/2021.
Zach Kirchgessner presented Account Summary Reports for January 2021: The Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.

 Cash Disbursements for January 2021

Motion to approve Cash Disbursements for January 2021
—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
 Bank Reconciliation for January 2021

Motion to approve Bank Reconciliation for January 2021
—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 APPROVAL OF BARS

580-000-2021-0027 – M
580-000-2021-0028 – D
580-000-2021-0029 – IB

Motion to Approve BARS—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

DISCUSSION AND ACTION: RESIGNATION OF BOARD MEMBER AND APPOINTMENT OF INTERIM SECRETARY

Kathy Webb submitted her resignation effective February 8 th , 2021.
Victoria Tafoya accepted the appointment of Interim Secretary.

DISCUSSION OF PEC REPORTS AND SITE VISITS PEC Report (Public Education Commission)

Bianca Belmonte-Sapien presented the report
No Action Required

PRESENTATION AND DISCUSSION OF SCHOOL ADVISORY COUNCIL

Victoria Tafoya, Jeremy Peckens, Dorene DiNaro, Mikel Wagner, Bianca Belmonte Sapien
shared a presentation about the School Advisory Committee including reference to by-
law where SAC is referenced, agenda samples and results from brainstorming sessions
about OSIs and on-line learning challenges.

DISCUSSION AND POSSIBLE ACTION
REOPENING PLAN
Motion made to allow the school Administration to move forth with the Re-Opening Plan and
Phases of the Plan with the flexibility and oversight to change as new information becomes
available.
Motion to Approve Reopening Plan —Art Silva
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

EXTRA-CURRICULAR PLAN
Motion made to offer an extracurricular program following all safety protocols with providing the
flexibility and oversight to the administration to change as new information becomes available.

Motion to Approve Extra-Curricular Plan —Evelyn Dow
2 nd Art Silva
Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION
DRESS CODE POLICY

Motion made to strike all language relating to hair color in the Dress Code Policy
Motion to Approve BARS—Victoria Tafoya
2 nd Art Silva
Motion Approved by Roll Call Vote

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. COVID Safe Practices Walkthrough Completed Feb. 9th
  2. PEC Amendment Request heard by PED Feb. 12 th -1, 2, 3 Grade Level and Enrollment Cap changes to
    Contract
  3. Registration Numbers
    4 th Grade- (27)
    5 th Grade – (42)                        

                   6 th Grade – (87)                                            
                   7 th Grade – (102)                                    
                   8 th Grade – (95)        
                                   
          Totals        (353)  120 Day count- February 10, 2021

  1. Job Posting 2021-2022:
    21st Century Public Academy has the following Elementary and Middle School positions open for the
    2021-2022 school year: 1st Grade, 2nd Grade, 3rd Grade, Middle School Math, Educational Assistant
    *Gifted and/or Special Education Endorsement a plus!
  2. 21-22 Lottery Draw Numbers- current number (amount drawn on 2/2/21)
    1 st Grade-6 (5)
    2 nd Grade-6 (6)
    3 rd Grade-8 (7)
    4 th Grade- 19 (15)
                       5 th Grade – 30 (30)
                       6 th Grade – 84 (81)
                       7 th Grade – 85 (0)
                       8th Grade – 104 (1)
    Total: 342 Total Projected Enrollment: 380, Goal 400
  3. State Annual Testing PED Waiver- (ACCESS-EL, NM-ASR-Science-8th,NM-MSSA-New Mexico’s Measures
    of Student Success & Achievement, DLM-Dynamic Learning Maps).
    Administration will seek to complete ACCESS and Dynamic Learning Maps, with parent opt out option.
    Next Meeting: March 18, 2021

Motion to Adjourn
Motion to Adjourn—Evelyn Dow
2 nd Art Silva
Motion Approved by Roll Call Vote
Meeting Adjourned at 8:09 PM