2/17/22 GC Minutes

/in /by

Members Present: Art Silva, President

Virginia Trujillo, Vice-President
Gary Boyd, Member
Lora Sedore, Member
Vicente Vargas, Member
Sistine Jaramillo, Member

Member Absent: None
Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Angela Lerner, COO
Amy McGrane, School Social Worker
Jennifer Elliott, Special Education Coordinator

Governance Meeting Called to Order by Art Silva, President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Agenda —Gary Boyd
2 nd — Virginia Trujillo
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes

Motion to Approve Amended Minutes, January 20th meeting—Gary Boyd
2 nd —Virginia Trujillo
Motion Approved Via Roll Call Vote

Open Forum Vice-President Virginia Trujillo announced her resignation from the board effective at the end of
this meeting. We are all very grateful for her service to the school.
Discussion of the lifting of the mask mandate. Will explore direction when PED releases a statement.
APPOINTMENT OF INTERIM VICE PRESIDENT
Gary Boyd was appointed and agreed to fill the position of Interim Vice President.
APPOINTMENT OF INTERIM SECRETARY
Vicente Vargas was appointed and agreed to fill the position of Interim Secretary.
I. AUDIT PRESENTATION – (CLA) MATT BONE FROM CLIFTON LARSON ALLEN
Mr. Bone reviewed the Audit Report with the Governance Council. All members received an electronic
copy and the school will retain hard copies. There were no reported audit findings and the school
received an unmodified opinion or a clean audit.

Budget analysis, Amber Peña, senior member of the Vigil group shared the financial reports as of January 31,

  1. The expenditure reports as of January 31, 2022 was presented. Finance Committee met prior to the
    Governance Council meeting and reviewed all financial documents. Still waiting on ESSER II and Title I Carryover.
    II. Budget Report

Amber Peña presented Account Summary Reports for January 31st, 2022: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report

III. Discussion and Possible Action of Cash Disbursements – January 2022
IV. Discussion and Possible Action of Bank Reconciliation – January 2022
Motion to approve Cash Disbursements and Bank Reconciliation for January 2022
—Virginia Trujillo
2 nd Lora Sedore
Motion Approved by Roll Call Vote
V. Discussion and Possible Action on Bars
580-000-2122-0040-I
580-000-2122-0041-I
580-000-2122-0042-M
580-000-2122-0043-M
580-000-2122-0044-D
580-000-2122-0045-IB
Motion to approve BARS: — Virginia Trujillo

2 nd Gary Boyd
Motion Approved by Roll Call Vote
PRESENTATION AND APPOINTMENT OF COMMITTEE MEMBERS
Gary Boyd will Chair the Finance Committee, Lora Sedore will be a member
Virginia Trujillo will be a community member of the Audit Committee
Lora Sedore will Chair the School Advisory Council
All other positions will remain vacant at this time.
PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
Jeremy Peckens presented updates on Procurement. Testing updates for I-Station (Grades 1 & 2) were presented
along with a testing calendar for the rest of the year. OSI data was shared with percentages of RACED responses
per our Charter Contract. No school for students. HB43 (Black Education Act) required staff training to be
released by the end of the month. Recruitment Plan was presented. Target enrollment is still 400 for next year.
PRESENTATION AND DISCUSSION OF COO’S REPORT
ESSER II and Title 1 for SY 20-21 update – Maybe end of March. ESSER III application approved and funds
available. E-Rate allocation and reimbursements identified. Covid Grant ($81,000) fully incumbered, $24,330
already received in reimbursements. SB9 need to spend down funds that will expire at the end of the year.
Recruitment including “The Knowledge Review” article introduced. Spring Fling update – May 6 th . Printed copies
of the FY 20-21 Audited Financial Statements are available in the COO’s office.

PRESENTATION AND DISCUSSION OF CEO’S REPORT

  1. 1. 5 Year Facilities Master Plan – Still in Process
  2. Special Capital Outlay HVAC/Solar Project – Deadline to submit quotes is Friday, February
    18 th at 4:00 pm..
  3. Sports/Gym – Lots of participation. Basketball ending in 2 weeks. Spring sports to start soon.
  4. Biweekly Admin Meetings – Updated Organization Chart still in progress.
  5. Enrollment Numbers – 120 Day Count 359 – Budgeted for 390 – Adjustment already applied
    Lottery Number for SY 22-23
    1 st – 8
    2 nd – 19
    3 rd – 15
    4 th – 28
    5 th – 36
    6 th – 86
    7 th – 86
    8 th – 85
    Total – 363
  6. COVID Update – Total of positive cases is 61 since August. Parents continue to be very careful
    and responsive to COVID symptoms and keeping students home. Illness is decreasing and the
    need for remote learning is still necessary. Current Toolkit isolation requiring 5 days remains.
    Covid number are decreasing, and reporting requirements have decreased. We will no longer be
    taking temperatures or requiring the questionnaire starting Tuesday. All other practices will
    remain in effect.
  7. PMG is on site daily from 7:30am to 3:00 pm..
  8. Student Led Conferences Feb 16, 17 and 18 virtually by Zoom. Due to snow day today,
    teachers were allowed to work remotely.
  9. Recruitment Efforts -Secured Unity Design again to help manage our social media efforts and
    promotional events. Targeting middle school
  10. Cutler Corridor Update – Pictures of improvements shared again. Project fully funded and
    expected to be completed in the next 6 months.
  11. Legislative Report – With the signing of HB2 staff to receive a 3% raise for the 4 th quarter and
    an additional 4% next year for a total of 7%. ELTP not a requirement for next year. 3% added to
    SEG for participation. Minimums for teachers’ salaries will be $50,000-Level 1, $60,000-Level 2
    and $70,000-Level 3
    Shared Calendar of Events for the remainder of the year.

Motion to move into Closed Session – Virginia Trujillo
2 nd – Gary Boyd
Meeting turned over to Lora Sedore
Motion to return to Open Meeting – Gary Boyd
2 nd – Lora Sedore
Next Meeting: March 17th, 2022
Motion to Adjourn
Motion to Adjourn – Gary Boyd
2 nd – Lora Sedore
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:47 PM