Title 1 Annual Meeting

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Title 1 Annual Meeting 21 st Century Public Academy
In joint effort with PTA Meeting

Agenda
May 10, 2021

Introduction
Title 1 Funding for 21 st Century
Title 1 Meeting Sign in (Role Call)
Title 1 Overview/Presentation of Budget
*Families have the right to know and be involved in: Title 1 Regular Budget, Title 1 Family
Engagement and development of Title 1 Program Plans
*Annual Revision of District/School Family Engagement Policy and School Parent Compact
*Advisory Councils meet Monthly
School Site Visit Report
Q&A

4/22/21 GC Agenda

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PUBLIC WELCOME
Join Zoom Meeting
ID: 95935366494
Passcode: 147579

Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for March 18, 2021
Open Forum
Public Input on the Budget
I. New Membership* – Lora Sedore
II. Resignation of Board Member-Daniel Kegler
III. Introduction and Overview of 5 year Facilities Master Plan-Consolidated School
Support Services
IV. Budget Reports
V. Cash Disbursements* – March
VI. Bank Reconciliation*
a. March
VII. Approval of Bars*

a. 580-000-2021-0031-T
b. 580-000-2021-0032-I
c. 580-000-2021-0033-I
VIII. APPROVAL OF CALENDAR*
IX. APPROVAL OF SALARY SCHEDULE*
X. APPROVAL OF BUDGET*
XI. APPROVAL OF BYLAWS*
XII. RESOLUTION 4-22-21-1 – OPEN MEETINGS ACT*
XIII. CODE OF CONDUCT*
XIV. CONFLICT OF INTEREST*
XV. RESOLUTION 4-22-21-2 – SIGNATORY AUTHORITY*
XVI. INTERNAL CONTROLS*
XVII. GC TRAINING REQUIREMENTS
XVIII. PRINCIPAL’S REPORT

Next Meeting: May 20, 2021
Adjourn Open Meeting

(*) Action Item
Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-20-2020:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice
and that requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other
form of auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-
0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can
be provided in various accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other
type of accessible format is needed.

3/18/21 GC Minutes

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Members Present: Art Silva, Vice-President
Victoria Tafoya, Member
Evelyn Dow, Member
Gary Boyd, Member

Member Absent: Daniel Kegler, Member
Virginia Trujillo, President
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, the Vigil Group
Jeremy Peckens, CPO
Jennifer Elliot, Special Education Admin
Lora Sedore, Community Member invited by Governing Council
Recruitment Committee

Governance Meeting Called to Order by Art Silva, President at 5:38 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Correction to the agenda numbering: There are no items V and VI
Motion to Approve Agenda —Gary Boyd
2 nd — Evelyn Dow
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, January 21, 2020 meeting—Gary Boyd
2 nd —Victoria Tafoya
Motion Approved Via Roll Call Vote

Open Forum
FINANCE

 Budget Report
Zach Kirchgessner presented Account Summary Reports dated Feb 28th: The Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements for February 2021 & Bank Reconciliation for February 2021
Motion to approve Cash Disbursements and Bank Reconciliation for February 2021
—Gary Boyd
2 nd Victoria Tafoya

Motion Approved by Roll Call Vote

 APPROVAL OF BARS
580-000-2021-0030-M
Motion to Approve BARS—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

PRESENTATION AND DISCUSSION OF EQUITY COUNCIL REPORT

Bianca Belmonte Sapien shared the updates about the Equity Council. Equity Councils
were formed in response to the Yazzie/Martinez lawsuit. Equity council members discuss
topics student equity on the campus. They also contribute feedback to be used for areas
of improvement and potential grants to support efforts of equity. Agendas and minutes
are posted on the website. Eight members serve on the committee representing
different groups of students identified within the lawsuit including: students with
disabilities, english language learners, native american learners, multi-cultural learners,
and economically disadvantaged students.

DISCUSSION AND POSSIBLE ACTION
REOPENING PLAN
Motion made to approve the Re-Opening Plan, following most recent NMPED guidance, with
stated accommodations and providing the administration flexibility to adjust as necessary.

  • opening for full entry on April 5 th
  • 6 classes provided
  • following all safety guidelines and COVID safe practices
  • parents have the option to choose virtual instruction for their child and the school will be
    flexible and responsive to parents’ choice on any given day
    Motion to Approve Reopening Plan —Evelyn
    2 nd Gary Boyd
    Motion Approved by Roll Call Vote

DISCUSSION AND POSSIBLE ACTION
ORGANIZATIONAL CHART 21-22

Motion made to strike all language relating to hair color in the Dress Code Policy
Motion to Approve –Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. Required progress report by the NM Attendance for Success Act (AfSA)- Progress in Tiers 1-4, supports
    and resources, barriers and challenges to reducing chronic absence rates, effective school and district
    practices, and recommendations for improvement.
  2. 2020-21 Registration Numbers (March 12, 2021)
    4th Grade- (27)

5th Grade – (42)
6th Grade – (87)
7th Grade – (102)
8th Grade – (95)
Totals (353) 120 Day count- February 10, 2021
80/120 Day Average – 351
2021-2022 Registration #s
1- 8
2 – 8
3 – 8
4 – 22
5 – 31
6 – 97
7 – 86
8 – 108
Total: 368

  1. MLSS Site Visit completed March 3rd, 2021
  2. Phase 1 and 2- 5:1 Face to Face learning support implementation-
    successes/challenges.
  3. Opted in to continue with Elevate Observation and Feedback for PED.
  4. 3rd Quarter grades post March 19th, Report Cards available April 1st, 2021

Governing Council REMINDER:
BUDGET TRAINING- Saturday, April 3 rd (9am) via Zoom
Next Meeting: April 15, 2021
Motion to Adjourn
Motion to Adjourn—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote
Meeting Adjourned at 6:57 PM

Picture Day

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Dear Dragon Families;

Picture Day is scheduled for Wednesday, April 21st. It is a DRESS UP day. No revealing clothing, no spaghetti straps, no torn pants or shorts, no sweatpants. A uniform is acceptable but we hope you take advantage of this opportunity to have your student dress up! Please note your student will be asked to change if their clothing fails to meet the above guidelines. If you need further clarification, please visit the handbook your student brought home. Once in front of the camera, students may choose to keep their mask on or off for the photo. Details for both in-person and remote students are below.

In-Person Students

School Photos for 21st Century Public Academy will be taken for students and staff doing in-person learning on Wednesday April 21st. All students will automatically be photographed with a fall “yearbook” close-up and a “Knee-up” spring photo. A proof will be returned to the school with your online code for ordering.

Remote Learning Students

In addition, KBP will have cameras set up for virtual learning students to go in and take their school photos from 11:30 to 12:30. You can book an appointment to come to the school from 11:30am to 12:30 am on the 21st. Photos will be in the gym.

All remote learning students must make an appointment to avoid large crowds and properly social distance.

Visit https://www.kennethbrownphotography.com/21st-century-academy-april-21st to book your appointment today. You will receive an online code to view and order photos after picture day.

For the remote students, PARENTS PLEASE PARK ON CUTLER AVE(not the parking lot or Dragon Lane.) Then the student and up to 1 adult will walk along the sidewalk on Dragon Lane up to the east gym entrance. Your remote student/students will enter the gym through the east gym entrance (glass doors) and exit out the back of the gym to head back to their parents’ cars.