3/11/15 PTA Meeting Minutes

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AMENDED MARCH MINUTES

21st Century Public Academy PTA Minutes

March 2015 Meeting Minutes

Date, Time, and Location: March 11, 2015, 6:00 p.m., School Cafeteria

 

Meeting called to order by Adriana Romero at

In Attendance

Sarah Day (Treasurer), Debbie Marks, Charles Lakins, Kathi Lakins (Vice President),Teresa Payne, Trish Payne, Lexi Pickel, Cindy Rodriguez , Adriana Romero (President),Karon A. Stephens, Mary Tarango, Bonita Willis

 

Minutes: The 2/22, 2015 minutes were amended and accepted.

 

Officers’ Reports

 

Treasurers Report: given by- Sarah Day

  • YTD financials were presented.

  • Fundraising is about $1,000 lower than projected to date.

  • Request from Charlie Lakins to set aside $2,500 for the IRS as a reserve, just in case a penalty is levied on tax year 2012 reporting. Sarah Day will follow up on IRS’s response to paperwork submitted regarding the matter. Motion was made by Charlie Lakins to set aside $2,500 as a reserve in our budget to cover the IRS if needed. Second by Cindy Rodriguez and passed unanimously.

 

President’s Report: given by Adriana Romero

  • No Report.

Principal’s Report: given by Mary Tarango

  • Gave update on PARCC testing. Only four students opted out, which did not affect 95% participation needed to receive funding.

  • Next school year will begin a week earlier on Monday, August 31, instead of after Labor Day.

  • Suggested ice cream social still be held on Labor Day, Monday, September 7.

  • Entertained questions surrounding PTA sponsorships of afterschool clubs and uniform or spirit shirt sales by the PTA.

 

Committee Reports

 

Membership Committee : given by Kathi Lakins

  • Asked if any non-members present would like to sign up for membership

  • Verified that all members had received their membership card

 

Social Committee: given by Teresa Payne, Chairperson

  • Submitted report updating plans to host or support the following upcoming events:

    • Box Tops Hot Dog Lunch event, Friday, March 20th, 11:30-1:00

    • Spring Fling, May 8 (Olympics Theme)

  • Future planned events include:

    • Jump Start Day, 5th Grade – Tuesday, 8/11/15, 7:30 – 9 a.m.

    • Jump Start Day, 6th Grade – Thursday 8/13/15, 2:45 – 4:00 p.m.

    • Ice Cream Social – Monday, 9/7/15

  • Discussed having students from all grades receive a welcome packet. A date will be determined for compiling the packets.

  • The next Spring Fling Planning  and Social Committee meetings TBA

Fundraising Committee: given by Cindy Rodriguez, Chairperson

 

    • Submitted report updating garbage bag fundraiser from March 13-25

    • Bedsheets fundraiser, which raised $600.

    • Possible pre-packaged school supplies fundraiser for next year.

  • Updated Corporate Sponsorships/Donations

  • Box Tops has raised $531 to date, more than in any other year.

  • Wish list supplies have been almost completely donated, with only about 6 items left. Copy paper is an ongoing need.

  • Corporate sponsorship obtained for document cameras for the Language Arts Department from the Expenditures Committee list.

 

Expenditures Committee: given by Kathi Lakins, Chairperson

  • Resubmitted report from Feb. 6 meeting that wasn’t considered during the February PTA meeting.

  • Requested whether funds are available to purchase anything from the teacher’s proposed expenditures.

  • Motion made by Cindy Rodriguez to dedicate budget funds for three buses for OSIs and the Computer Lab program. Second by Lexi Pickel. Passed unanimously.

  • Motion to spend $17.65 more for PE equipment welding project made by Charlie Lakins. Second by Sarah Day. Passed unanimously.

 

New Business

  • Lexi Pickel reported on the Volunteer Spot website and asked members to use it for a fake event to test out its capabilities. It is currently being used for the Foundation’s golf tournament.

    • Privacy issues and suggestions for solutions were discussed.

    • Annual State 100th Annual Convention announced and entertained who should be sponsored to go.Will vote on that on April 8 meeting.

    • Mr. Ashbaugh’s request for funding for the zero hour Glee Club and Band.

    • Motion made by Sarah Day to approve to give Mr. Ashbaugh  $500 stipend for the spring, cutting a check when funds are confirmed to be available in the budget. Second by ?????7 in favor. 2 opposed. 1 abstained.

 

Next Meeting: April 8, 2015

 

Meeting Adjourned at:

 

Attachments: YTD Budget Report, Scocial Committee Report, Expenditures Report, Membership Report, Fundraising Committee Update, Volunteer schedule for upcoming fundraisers, sign-in sheet