4/20/20 GC Minutes

/in /by

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member

Member Absent: All Present via Virtual Meeting with Zoom
Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Michael Vigil Sr., Business Manager of the Vigil Group
Gary Boyd-Potential Member
Daniel Kegler-Potential Member
Eleanor Andrews, APS Office of Innovation & School Closure

Governance Meeting Called to Order by Virginia Trujillo at 5:48 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to Approve Agenda—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
Approval of Minutes

Motion to Approve Minutes for February 18, 2020—Art Silva
2 nd —Kathy Webb
Motion Approved

Open Forum

 Public Input on the Budget, no member of the public signed on to the meeting.

New Membership

 Potential New Members Presented by Victoria Tafoya, Recruitment Chair, Gary Boyd
and Daniel Kegler.
 Motion to approve Gary Boyd and Daniel Kegler as new members—Evelyn Dow
2 nd —Art Silva
Motion Approved

FINANCE-

 Budget Report
Michael Vigil presented Account Summary Reports for February and March 2020: the
Expenditure and Revenue Reports, Issued Purchase Order Report, Bank Register Report
and Outstanding Checks Report, Bank Reconciliation Reports.

 Cash Disbursements

Motion to approve Cash Disbursements for February and March 2020
—Art Silva
2 nd Victoria Tafoya
Motion Approved
 Bank Reconciliation

Motion to approve February and March 2020 Bank Reconciliation
—Victoria Tafoya
2 nd Art Silva
Motion Approved
 APPROVAL OF BARS

Michael Vigil presented the BARS:
001-027-1920-0031-I
001-027-1920-0032-M
001-027-1920-0033-T
001-027-1920-0034-I
001-027-1920-0035-I
001-027-1920-0036-I
001-027-1920-0037-I
001-027-1920-0038-I
Motion to Approve BARS—Victoria Tafoya
2 nd Kathy Webb
Motion Approved
APPROVAL OF 2020-2021 CALENDAR

Motion to Approve the 2020-2021 Calendar—Kathy Webb
2 nd Art Silva
Motion Approved
APPROVAL OF 2020-2021 SALARY SCHEDULE

Motion to approve the 2020-2021 Salary Schedule—Art Silva
2 nd Victoria Tafoya
Motion Approved
APPROVAL OF 2020-2021 BUDGET

Motion to Approve 2020-2021 Budget—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
APPROVAL OF 2020-2021 BYLAWS

Motion to Approve 2020-2021 Bylaws—Kathy Webb
2 nd Art Silva
Motion Approved
RESOLUTION 4-20-20-1 OPEN MEETINGS ACT

Motion to Approve Resolution 4-20-20-1 Open Meetings Act—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved

CODE OF CONDUCT 2020-2021

Motion to Approve Code of Conduct 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
INTERNAL CONTROLS 2020-2021

Motion to Approve Internal Controls 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved

SOUTHWEST REGIONAL EDUCATIONAL COOPERATIVE MOU

Motion to Approve Southwest Regional Educational Cooperative MOU
—Kathy Webb
2 nd Art Silva
Motion Approved

SPRING SITE VISIT-CYCLICAL PROCESSES-HEAD OF SCHOOL EVALUATION, STRATEGIC
PLANNING, AND TOP PRIORITIES FOR GC FOR ADMIN

Motion to Approve Spring Site Visit-Cyclical Processes-Head of School
Evaluation, Strategic Planning, and Top Priorities for GC for Admin
—Kathy Webb
2 nd Victoria Tafoya
Motion Approved

CHARTER NEGOTIATION—GC AFFIDAVIT AND STATEMENT TO CONSULT

Motion to Approve Charter Negotiation—GC Affidavit and Statement to
Consult—Victoria
2 nd Kathy Webb
Motion Approved

CHARTER NEGOTIATION—AFFIDAVIT OF GOVERNING BODY MEMBER

Motion to Approve Charter Negotiation-Affidavit of Governing Body
Member—Kathy Webb
2 nd Art Silva
Motion Approved
GC TRAINING REQUIREMENTS

The training requirements need to be completed by June, 2020

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

  1. 2020-2021 Lottery Draw Numbers-(indicates amount drawn)

4th Grade-40 (all -29)
5 th Grade- 40 (7)
6 th Grade-100 (40)
7 th Grade-100 (0)
8 th Grade- 100 (2)
Total Projected Enrollment: 380

  1. Registration Numbers
    5 th Grade—(40)
    6 th Grade—(103)
    7 th Grade—(103)
    8 th Grade—(81)
    80/120 Day Average=330
  2. Staff trained in NMSSA-New State Assessment for Math and ELA
  3. Launched virtual classrooms, FlipGrid and Zoom conference ability for use
    during School Closure. Virtual Staff Meetings weekly as well
  4. 3 rd Quarter grades posted, Report Cards Available March 27 th 2020 , 4th Quarter
    Grades Posted Weekly
  5. APS Spring Site Visit Postponed to April 23, 2020, 1:00 pm via Zoom Meeting
  6. PED canceled all evaluation of teachers, testing. APS canceled Mission Specific
    Goals reporting/90 plan reporting
  7. 21 st Foundation Golf Tournament—Postponed (Canyon Club)

CLOSED SESSION

Motion to enter into a Closed Session—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
Discussion of a potential personnel issue.
Motion to come out of Closed Session—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
Next Meeting: May 20, 2020
Motion to Adjourn
Motion to Adjourn—Kathy Webb
2 nd Evelyn Dow
Motion Approved
Meeting Adjourned at 8:12 pm