4/20/20 GC Minutes
Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Evelyn Dow, Member
Victoria Tafoya, Member
Member Absent: All Present via Virtual Meeting with Zoom
Guests: Mary Tarango, CEO
Bianca Belmonte-Sapien, Principal
Michael Vigil Sr., Business Manager of the Vigil Group
Gary Boyd-Potential Member
Daniel Kegler-Potential Member
Eleanor Andrews, APS Office of Innovation & School Closure
Governance Meeting Called to Order by Virginia Trujillo at 5:48 PM
Roll Call
Quorum met.
Approval of Agenda
Motion to Approve Agenda—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
Approval of Minutes
Motion to Approve Minutes for February 18, 2020—Art Silva
2 nd —Kathy Webb
Motion Approved
Open Forum
Public Input on the Budget, no member of the public signed on to the meeting.
New Membership
Potential New Members Presented by Victoria Tafoya, Recruitment Chair, Gary Boyd
and Daniel Kegler.
Motion to approve Gary Boyd and Daniel Kegler as new members—Evelyn Dow
2 nd —Art Silva
Motion Approved
FINANCE-
Budget Report
Michael Vigil presented Account Summary Reports for February and March 2020: the
Expenditure and Revenue Reports, Issued Purchase Order Report, Bank Register Report
and Outstanding Checks Report, Bank Reconciliation Reports.
Cash Disbursements
Motion to approve Cash Disbursements for February and March 2020
—Art Silva
2 nd Victoria Tafoya
Motion Approved
Bank Reconciliation
Motion to approve February and March 2020 Bank Reconciliation
—Victoria Tafoya
2 nd Art Silva
Motion Approved
APPROVAL OF BARS
Michael Vigil presented the BARS:
001-027-1920-0031-I
001-027-1920-0032-M
001-027-1920-0033-T
001-027-1920-0034-I
001-027-1920-0035-I
001-027-1920-0036-I
001-027-1920-0037-I
001-027-1920-0038-I
Motion to Approve BARS—Victoria Tafoya
2 nd Kathy Webb
Motion Approved
APPROVAL OF 2020-2021 CALENDAR
Motion to Approve the 2020-2021 Calendar—Kathy Webb
2 nd Art Silva
Motion Approved
APPROVAL OF 2020-2021 SALARY SCHEDULE
Motion to approve the 2020-2021 Salary Schedule—Art Silva
2 nd Victoria Tafoya
Motion Approved
APPROVAL OF 2020-2021 BUDGET
Motion to Approve 2020-2021 Budget—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
APPROVAL OF 2020-2021 BYLAWS
Motion to Approve 2020-2021 Bylaws—Kathy Webb
2 nd Art Silva
Motion Approved
RESOLUTION 4-20-20-1 OPEN MEETINGS ACT
Motion to Approve Resolution 4-20-20-1 Open Meetings Act—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved
CODE OF CONDUCT 2020-2021
Motion to Approve Code of Conduct 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
INTERNAL CONTROLS 2020-2021
Motion to Approve Internal Controls 2020-2021—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
SOUTHWEST REGIONAL EDUCATIONAL COOPERATIVE MOU
Motion to Approve Southwest Regional Educational Cooperative MOU
—Kathy Webb
2 nd Art Silva
Motion Approved
SPRING SITE VISIT-CYCLICAL PROCESSES-HEAD OF SCHOOL EVALUATION, STRATEGIC
PLANNING, AND TOP PRIORITIES FOR GC FOR ADMIN
Motion to Approve Spring Site Visit-Cyclical Processes-Head of School
Evaluation, Strategic Planning, and Top Priorities for GC for Admin
—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
CHARTER NEGOTIATION—GC AFFIDAVIT AND STATEMENT TO CONSULT
Motion to Approve Charter Negotiation—GC Affidavit and Statement to
Consult—Victoria
2 nd Kathy Webb
Motion Approved
CHARTER NEGOTIATION—AFFIDAVIT OF GOVERNING BODY MEMBER
Motion to Approve Charter Negotiation-Affidavit of Governing Body
Member—Kathy Webb
2 nd Art Silva
Motion Approved
GC TRAINING REQUIREMENTS
The training requirements need to be completed by June, 2020
PRINCIPAL’s REPORT, Bianca Belmonte-Sapien
- 2020-2021 Lottery Draw Numbers-(indicates amount drawn)
4th Grade-40 (all -29)
5 th Grade- 40 (7)
6 th Grade-100 (40)
7 th Grade-100 (0)
8 th Grade- 100 (2)
Total Projected Enrollment: 380
- Registration Numbers
5 th Grade—(40)
6 th Grade—(103)
7 th Grade—(103)
8 th Grade—(81)
80/120 Day Average=330 - Staff trained in NMSSA-New State Assessment for Math and ELA
- Launched virtual classrooms, FlipGrid and Zoom conference ability for use
during School Closure. Virtual Staff Meetings weekly as well - 3 rd Quarter grades posted, Report Cards Available March 27 th 2020 , 4th Quarter
Grades Posted Weekly - APS Spring Site Visit Postponed to April 23, 2020, 1:00 pm via Zoom Meeting
- PED canceled all evaluation of teachers, testing. APS canceled Mission Specific
Goals reporting/90 plan reporting - 21 st Foundation Golf Tournament—Postponed (Canyon Club)
CLOSED SESSION
Motion to enter into a Closed Session—Kathy Webb
2 nd Victoria Tafoya
Motion Approved
Discussion of a potential personnel issue.
Motion to come out of Closed Session—Evelyn Dow
2 nd Victoria Tafoya
Motion Approved
Next Meeting: May 20, 2020
Motion to Adjourn
Motion to Adjourn—Kathy Webb
2 nd Evelyn Dow
Motion Approved
Meeting Adjourned at 8:12 pm