8/7/20 PTA Minutes
/in PTA Agenda /by 21stadminMeeting was called to order by Janet Giron, PTA President, at 7:03 pm on Friday, August 7, 2020
Minutes from the May 21,2020 General PTA meeting were approved as corrected.
Attendance: Bianca Belmonte-Sapien, Janet Giron, Tiffany Johnson, Angela Lerner, Mikel Wagner,
Alfreda Begay, and Alesha Dillander
President’s Report by Ms. Belmonte-Sapien:
- Thank you to parents for attending the meeting
- Teachers have been working hard to welcome kids back. They have been meeting and
planning during the summer, although they are not required to start work before 8/24. We
have 10 new staff members. The week of 8/24 will be in-service week for teachers. - A schedule will be out by 8/12 for online learning and for the drive through technology
distribution on 8/31. - Health and Wellness information will be distributed during technology distribution.
- The school will be limiting visitation during the school year. Visits will be by appointment
only. If a student needs to be picked up early he or she will be walked out to a parent by
staff. - Instructions for online MAPS testing will be distributed. The testing will take place Tuesday
through Thursday September 1st through 3rd. - Students will be encouraged to show Dragon Spirit and wear their uniform shirts during
online meetings. - Parents will be notified when they can drop off the supplies which are needed for the school
(copy paper, for example). - There will be a modified OSI fee. Information on how that can be paid will be forthcoming.
- The photo contract managed by the PTA will again be with Kenneth Brown Photograpy.
- Enrollment is at 368. This is 12 students away from our goal of 380. Openings are still
available for grades 4,5,6 & 8, and parents can still place their children in the lottery for 7th
grade. - Teachers will again have online office hours.
Treasurer’s Report given by Angela Lerner: - No new checks were written since the last report.
- All outstanding check have cleared.
- One deposit of 357.16 was made.
Vice-President’s Report: - Because we will not have face to face opportunities to collect membership money, we will
have to figure out other ways to do so.
PTA Convention:
- The convention will be virtual this year.
- We have 5 spots. 4 are for officers, so one is available for any parent who would like to
attend.
Secretary:
- Mikel Wagner was appointed Secretary.
Uniforms: - The clothing bank will be available the week before students return for in-person
instruction. It will be outstide. - Uniform donations will be accepted. A container in the school lobbey will be provided for
drop offs. - 21st Century uniforms are available on the Ad-It-Up website. Masks will also be available
on the site.
Snack Bar:
- The snack bar will not be open for the time being, but a chairperson is still needed for when
it can be open again.
School Supplies:
- The PTA will again offer bulk items for parents to purchase which will then be delivered to
students’ homerooms. Some items, such as Clorox wipes, cannot be purchased in bulk this
year.
In-Service Lunches for Teachers:
- $400 is allocated to purchase 1 lunch and 2 breakfasts during in-service week. This is
already a budget line item, so no vote is needed.
Fundraising Committee:
- A chairperson is needed. Someone with many creative ideas would be preferred, since this
year will be extra challenging due to the need for social distancing
Social Committee:
- A chairperson is needed.
- In lieu of the Ice Cream Social, the PTA have a table on technology distribution day (8/31)
to distribute information for parents and treats for students.
.
There was no new business.
The next PTA General Meeting is set for Thursday, September 9 at 7:00 pm via Zoom
Questions:
- Will there be sports? Coach D. A. is attending a meeting next week and will have more
information then. So far only Golf and Cross Country will be allowed. - Is Aftercare available? Aftercare will only be available for students on the days that they
physically attend school.
Meeting was adjourned at 7:59pm
6/18/20 PTA Minutes
/in PTA Agenda /by 21stadminMeeting was called to order by Janet Jiron at 708pm, on Thursday June 18th, 2020
Minutes from 6.18.20 meeting approved by Julianna 2 nd /Alfreda, All in favor
Attendance: Bianca Belmonte-Sapien, Juliann Salinas, Paige Chavez, Nadine Buerger, Jennifer Elliott,
Angie Lerner, Janet Giron, Alfreda- Via ZOOM Meeting
Principals Report from Ms. Belmonte-Sapien
- Thank everyone on PTA board for stepping up during this time. What needs does PTA need let
her know so they can be put on the website - FA Funds Request has been submitted.4 th -6 th grade funded
- PEC Charter Renewal, Grade Change Amendment, and CAP approved anonymously. Future
enrollment cap? Grade level amendments possible to do at one time, Spring 2021 - Registration Numbers 2020-2021 Total 356- Target is 380
- Blended 4 th and 5 th grade class
- June Lottery Draw for All grades except 7 th
- Interviews offer letters, filled positions update
Questions: Preparing for all 3 options - Idea for Summer:
a. 1- Full regular schedule start
b. Blended- Start might have to stop
c. Fully virtual
d. 18 th of June we will have more info.
e. 24 th of August with teachers/ 31 st start for students
Presidents Report
Convention- PTA $100 each or Buy 4 get 1 FREE
Need a secretary chair filled
Fundraising chair-Ice cream social-
School Supplies bundles-$30 cost- Profit $5
Need someone to take over Snack Bar
Treasurer’s Report:
$14600.88- Checks $1000 Volcano Vista Booster- flooring
Balance in account. $14600.88-
Checks $1000 Volcano Vista Booster- flooring PAID
Budget will need to be approved in August
Motioned to approve Janet/ Second Paige = All in favor
Vote:
- School improvements:
Approved Payments totaled $5250.43
Reconciled up to today’s date 6.18.20 $ 8096.15
2 .Alfreda Begaye- to be another signer on checks- Janet/ Juliann, All in Favor
Officer Positions
Vote for New Slate of Officers for School Year 2020-2021
i. Janet Giron-President-
ii. Alfredo Begay- VP
iii. Angie Lerner- Treasurer
iv. Social Committee Chair- Angie Volunteered to Help
v. Snack bar Chair
Meeting closed at 742PM
Next Meeting August 6 th , 2020 @7pm
5/21/20 PTA Minutes
/in PTA Agenda /by 21stadminMeeting was called to order by Juliann Salinas at 703pm, on Thursday May 21st, 2020
Minutes from 2.28.20 meeting approved by Paige Chavez 2 nd /Janet, All in favor
Attendance: Bianca Belmonte-Sapien, Juliann Salinas, Paige Chavez, Alfreda Begaye, Angie Lerner, Janet
Giron
Principals Report from Ms. Belmonte-Sapien
- Thank everyone to support students and staff. Everyone is very appreciative!
- Tuesday 5 th grade item pick up was great.
- Hiring positions on website 10 openings -1 more will be added (2-4 th , 6 th -social, 7 th math, 8 th –
math, 1-special ed,2-ea positions , Point 2 PE Positions, Part time 9-1pm Office assistant.) - Formed a FA advisory council-Mr Johnson : necessary step to receive funding under LEA title
- Performance review-poste on the website. Indicators that were not able to be measured.
Successful negotiation of contract. - Continuous learning plan- Posted online Teachers have done amazing converting to virtual world
- Grades submitted by Friday 5.22.20
Questions: - Idea for Summer:
a. 1- Full regular schedule start
b. Blended- Start might have to stop
c. Fully virtual
d. 18 th of June we will have more info.
e. 24 th of August with teachers/ 31 st start for students - Registration- PTA involvement- Flyers can be put in office/emails sent out
Treasurers Report: Given by Angie Lerner: Actuals Budget Report included
Motion:
Expenses
Office Supplies +$1.00
Equipment +$30.00
Member dues +$30.00
New School Needs +$575.00
Move $636.00 from Beginning and End of Year Needs
Student Store Expenses +2,500.00
Move money from OSI Assistance
Add Line Items:
School Supplies-
Income of $1400.00
Expenses of $1200.00 move money from trash bags
Balloon Aloft-
Income of $700.00
Expenses of $320.00 move money from trash bags
Gym Concessions-
Income of $4000.00
Expenses of $400.00 move money from trash bags
Student Council-
Expense of $75.00- move money from Trash bags
Carryover- add $7,150.00
Approved $5,250.43 to give to the school for improvements. This will come from the carryover line
item.
Balance carryover $13K
Balance in account.
Outstanding 2checks
Budget provided: Janet will email to me
Motioned to approve Janet/ Second Paige = All in favor
Vote for School improvements:
- i. Vote for software for school: $2,270.45-maintence orders for reporting, procurement, etc
- ii. Vote for sign cost allocation: $1,815.07-Brail for ADA Guidelines
- iii. Vote for Internet (Wired): $825.50
- iv. Vote for Outlets and Light Fixtures: $2609.86-Moving Closets to offices for staff members
- v. Total: $7,520.88 in asks for School Improvements-Gym Concession ~$3K would be
allocated for school improvements
Foundation able to match us? Golf tournament moved to August
Approved Janet/Second Angie-$5250.43
Voted to take out of carry over
Reconciled up to today’s date 5.21.20
Officer Positions
Vote for New Slate of Officers for School Year 2020-2021
i. Janet Giron-President-
ii. Alfredo Begay- VP
iii. Angie Lerner- Treasurer
Paige approved/ Seconded Juliann
iv. Social Committee Chair
v. Snack bar Chair
August 20-21 st – PTA Online Conference- Member Hub- Online software
July 1 st – Memberships start enrollment
Uniform drop off- Next week 9-3pm until June 12 th .
Annual Audit Volunteers: Happens in July
School Supplies:
Teacher In-Service Lunch: The Grind-
Meeting closed at 821PM
Next Meeting June 18 th 2020 @7pm
21st Century Public Academy – New Mexico Charter Elementary & Middle School
4300 Cutler Ave NE
Albuquerque, NM 87110
Phone: (505)254-0280
Fax: (505)254-8507