Archive for category: Governance Council (Page 25)

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Call Meeting to Order
Roll Call
Approval of Agenda
Approval of Governance Council Minutes
May 20, 2021 – Virtual Meeting
Open Forum
I. BUDGET REPORTS
II. DISCUSSION AND POSSIBLE ACTION
CASH DISBURSEMENTS – MAY
III. DISCUSSION AND POSSIBLE ACTION
BANK RECONCILIATION- MAY
IV. DISCUSSION AND POSSIBLE ACTION OF BARS
580-000-2121-0035-I
580-000-2121-0036-I
580-000-2121-0037-M
580-000-2121-0038-T
580-000-2121-0039-M
V. DISCUSSION AND POSSIBLE ACTION
REVISED BUDGET SY 21-22
VI. DISCUSSION AND POSSIBLE ACTION ON ESSER III BUDGET AND APPLICATION
VII. PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT
VIII. DISCUSSION OF CEO EVALUATION
IX. DISCUSSION AND POSSIBLE ACTION FOR CLOSED SESSION
X. DISCUSSION AND POSSIBLE ACTION FOR RETURN TO REGULAR SESSION
XI. DISCUSSION AND POSSIBLE ACTION ON CEO CONTRACT*
Next Meeting: July 15, 2021
Adjourn Meeting*

Pursuant to the 21 st Century Public Academy Governance Council Open Meeting Policy Resolution of 4-22-2021:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21 st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that
requirement has been met,
• If you wish to attend contact 21 st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of
auxiliary aid or service to attend or participate in the meeting, please contact 21 st Century Public Academy at 505-254-0280 at least one
(1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact 21 st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is
needed.

Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Victoria Tafoya, Interim Secretary
Evelyn Dow, Member
Gary Boyd, Member
Lora Sedore, Member

Member Absent: Virginia Trujillo, President (logged out at approx.. 6:00pm)

Guests: Mary Tarango, CEO

Bianca Belmonte-Sapien, Principal
Zach Kirchgessner, The Vigil Group
Jeremy Peckens, CPO

Governance Meeting Called to Order by Art Silva, Vice-President at 5:35 PM
Roll Call

 Quorum met via Roll Call

Approval of Agenda

Motion to Approve Amended Agenda —Victoria Tafoya
2 nd — Gary Boyd
Motion Approved via Roll Call Vote

Approval of Minutes

Motion to Approve Amended Minutes, April 22 nd , 2021 meeting—Victoria Tafoya
2 nd —Lora Sedore
Motion Approved Via Roll Call Vote

Open Forum
No comments during open forum
FINANCE
Zach Kirchgessner notified the Governing Council that the Finance Committee met to review all
the monthly financial documents during the committee meeting prior to the governing council
meeting. Discussion included maintaining compliance with NMPED requirements, CARES Act
Funding and maintaining a positive balance in all functions. Discussed carryover funds. Waiting
on Title I, Title II and Title III Award letters from NMPED. Discussed certain POs including one
that was processed to upgrade water fountains within the school. April general ledger tied to the
bank statement with no difference.

 Budget Report
Zach Kirchgessner presented Account Summary Reports for April 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report, Bank Reconciliation Reports.
 Cash Disbursements and Bank Reconciliation for April 2021 *

Motion to approve Cash Disbursements and Bank Reconciliation for April 2021
—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 APPROVAL OF BARS*

580-000-2021-0034-IB- CARES ACT FUND
Motion to Approve BAR—Gary Boyd
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION PREAPPROVAL OF BARS FOR EOY
Motion to Approve Preapproval of BARS for EOY—Victoria Tafoya
2 nd Gary Boyd
Motion Approved by Roll Call Vote

 DISCUSSION AND POSSIBLE ACTION REVISED BUDGET SY 21-22

Discussion only no action taken
DISCUSSION AND UPDATE ON GC TRAINING

Discussion about process for signing up for required GC Training

DISCUSSION OF CEO’S EVALUATION

Documents were emailed by the CEO to the Governing Council members regarding the
evaluation. Documents included Policy, Standards and Rating Sheet. During the June
meeting, CEO will send responses to narrative sections of the evaluation. A closed session
will be held in June to complete the process per policy.

PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

1. Elementary Fine Arts Application- will include projected 1st , 2nd , 3rd Grades- based on 40 day
   count). Due May 21 st (Initial Funding amount $86,827.00).
2. PED Surveys completed. Student and Educator Opportunity to Learn (OTL) & Quality of Food survey
3. 2021-2022 Registration Numbers (May 13, 2021)
   1 st Grade–8
   2 nd Grade–8
   3 rd Grade–11
   4 th Grade–24
                      5 th Grade–37
                      6 th Grade – 98
                      7 th Grade – 86
                      8 th Grade – 107
   Total: 379
   Total Projected Enrollment: 390
4. 2020-21 Registration Numbers (May 13, 2021)
   4 th Grade– (27)
   5 th Grade – (42)                        

               6 th Grade – (87)                                            
             7 th Grade – (102)                                    
              8 th Grade – (95)                                            
          Totals:      (353) 
80/120 Day Average – 351

5. Charter Division Site Visit (May 3)- No Tier Status or Score will be provided for our Charter
   Performance Review/Accountability System. Noted- Mission Goal/Success in enhanced virtual out of
   school instruction and for continuing our short cycle assessments used to guide instruction.
   Report will post in WebEPSS for our review soon.
6. IDEA B Application- IDEA B funds for above and beyond costs to educate a special education student-
   social workers. (Moved to Agenda for Discussion and possible action item)
7. Title 1, 2, 3 Applications submitted to PED for review.

DISCUSSION AND POSSIBLE ACTION OF IDEA B APPLICATION
$88,941 for FY 21-22 Used for Social Worker Salaries

Motion to Approve IDEA B Application—Victoria Tafoya
2 nd Evelyn Dow
Motion Approved by Roll Call Vote

INFORMATION:
8 th Grade Ceremony – Thursday, June 3 rd at 6:00pm-7:00pm in 21 st Century Gym with
projection system

• Projector on building wall (Drive in style) and live streaming of the event
  Next Meeting: June 24 th , 2021
  Motion to Adjourn
  Motion to Adjourn—Victoria Tafoya
  2 nd Evelyn Dow
  Motion Approved by Roll Call Vote
  Meeting Adjourned at 6:30 PM