4/20/20 GC Agenda

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PUBLIC WELCOME

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Meeting ID: 924 5645 2597
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Call Meeting to Order
Roll Call
Approval of Agenda*
Approval of Minutes*
Minutes for February 18, 2020

Open Forum
Public Input on the Budget

I. New Membership* – Gary Boyd and Daniel Kegler
II. Budget Reports
III. Cash Disbursements* – February and March
IV. Bank Reconciliation*
February and March
V. Approval of Bars*
001-027-1920-0031-I
001-027-1920-0032-M
001-027-1920-0033-T
001-027-1920-0034-I
001-027-1920-0035-I
001-027-1920-0036-I
001-027-1920-0037-I
001-027-1920-0038-I
VI. Approval of Calendar*
VII. Approval of Salary Schedule*
VIII. Approval of Budget*
IX. Approval of Bylaws*
X. Resolution 4-20-20-1 – Open Meetings Act*
XI. Code of Conduct*
XII. Conflict of Interest*
XIII. Resolution 4-20-20-2 – Signatory authority*
XIV. Internal Controls*
XV. Southwest Regional Educational Cooperative MOU*
XVI. Spring Site Visit- Cyclical processes-Head of school evaluation, strategic Planning, and top priorities for GC for Admin*
XVII. Charter negotiation- GC Affidavit and statement to consult*
XVIII. Charter Negotiation – Affidavit of Governing Body Member*
XIV. GC Training Requirements
XV. Principal’s Report

CLOSED SESSION

Next Meeting: May 20, 2020
Adjourn Open Meeting

(*) Action Item

Pursuant to the 21st Century Public Academy Governance Council Open Meeting Policy Resolution of 9-1-2015:
• Proper and required notification to the public has occurred,
• This is a Special Meeting of the 21st Century Public Academy Governance Council requiring a minimum 72 hours public notice and that requirement has been met,
• If you wish to attend contact 21st Century Public Academy Office at telephone number (505) 254-0280 for further information,
• If you are an individual with a disability who is in need of a reader; amplifier; qualified sign language interpreter; or any other form of auxiliary aid or service to attend or participate in the meeting, please contact 21st Century Public Academy at 505-254-0280 at least one (1) week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact 21st Century Public Academy at 505-254-0280 if a summary or other type of accessible format is needed.

12/16/19 GC Minutes

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Members Present: Virginia Trujillo, President
Art Silva, Vice-President
Kathy Webb, Secretary
Member Absent: Victoria Tafoya, Member
Elizabeth Piazza, Member

Guests: Mary Tarango,

Bianca Belmonte-Sapien, Principal
Michael Vigil, the Vigil Group
Richard Fuentes, Attorney
Matt Paul, Public Charter Schools of New Mexico
Josh Lewis, Moss Adams
Rita Hirschy, Cutler Charitable Foundation
Governance Meeting Called to Order by Virginia Trujillo at 5:38 PM
Roll Call

 Quorum met.
Approval of Agenda

 Motion to Approve Agenda—Kathy Webb
2 nd —Art Silva
Approval of Minutes

 Motion to Approve Minutes for November 18, 2019—Kathy Webb
2 nd —Art Silva
Note that the second page was missing, but a full hard copy was passed around for the
members to read.
Motion Approved

Open Forum

 Matt Paul of Public Charter Schools of New Mexico presented the changes to the Public
Charter Schools of New Mexico and what plans the organization had for the year.

Moss Adams Presentation

 Josh Lewis presented the Audit results for the end of the year 2019

Resolution 12-16-19-1—Loan to Cutler Charitable Foundation

 Mr. Fuentes presented the Resolution
 Motion to Approve Resolution 12-16-19-1—Art Silva
 2 nd —Evelyn Dow
 Motion Approved

FINANCE

 Budget Report
Michael Vigil presented the Account Summary Report: the Expenditure and Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks Report, Bank reconciliation Reports. Zach also reported that the Finance Committee met, went over the Journal Entries and Review of Quarterlies for both the Cutler Charitable and 21st Century Public Academy.

 Cash Disbursements
Motion to approve Cash Disbursements—Kathy Webb
2nd Art Silva
Motion Approved

 Bank Reconciliation
Motion to approve November Bank Reconciliation—Art Silva
2nd Evelyn Dow
Motion Approved

CORRECTIVE ACTION PLAN-UPDATE

 Doing all that is on the corrective action plan
CONVERT BANK ACCOUNTS TO A NEW FINANCIAL INSTITUTION

 Through discussion it was decided to post pone this decision until more information is
attained.
RENEWAL APPLICATION—UPDATE

 21 st Century Public Academy Renewal Application has been Approved with the state

CUTLER CHARITABLE FOUNDATION—UPDATE
 Rita Hirschy presented a report
PRINCIPAL’s REPORT, Bianca Belmonte-Sapien

 MOY NWEA MAPs Testing December 16-18
 Registration Numbers 2019-2020 (as of 12/12/19)

5th Grade-(40)
6th Grade-(103)
7th Grade-(103)
8th Grade-(85)
TOTALS……………..(331) This is the 80 day count, plus 11 students
 Equity Council Update: Eight members to state department
 NM Spotlight Dashboard
Next Meeting: January 20, 2020
Motion to Adjourn
Motion to Adjourn—Evelyn Dow
2 nd —Art Silva
Motion Approved
Meeting Adjourned at 7:25