Archive for category: PTA Agenda (Page 10)

21ST CENTURY PUBLIC ACADEMY PTA
GENERAL MEETING MINUTES

Meeting called to order by Janet Giron at 6:09 pm on Monday, December 10, 2018
Attendance: Jennifer Withrow, Janet Giron, Sharon Hart, Lovey Fritts, Mary Tarango, Bianca
Belmonte-Sapien
Minutes from the November Meeting were reviewed. Jennifer Withrow motioned to approve
and seconded by Sharon Hart. Minutes were approved
COO Report/ Title 1 –
Lovey Fritz thanked the PTA for all that they do for the school and gave us a heartfelt goodbye.
Lovey’s last day as COO will be December 13, 2018. Lovey introduced Mrs. Bianca Belmonte-
Sapien as the new Title 1 Parent Liaison.
Mrs. Belmonte-Sapien is working on a compact with students, parents, teachers, and
administrators, which is required for us to receive funding. Mrs. Belmonte-Sapian has worked
with student to come up with a draft of what they think parents, teachers, students, and
administrative responsibilities should be to help make the best learning and nurturing
environment at school and home. She will meet with each group to make a final copy of the
compact. We will post the final copy once it is complete. One of the requirements, is that
parents participate in title 1 events. PTA will try to have meetings and events with free food to
try and entice families to attend these events. Another suggestion, is that students and parents
will use the agenda as a two way communication between school and home. This will help
parents receive the information on Title 1 events. The Title 1 team has also found some funds
that can be allocated towards helping with OSI’s. There is also a Title 1 brochure in the front
office that allows parents to see what opportunities there are for family engagement. Mrs.
Belmonte-Sapien will work closely with PTA to make sure our family obligations are met.
Principal Report-
Mrs. Tarango introduced Mrs. Bianca Belmonte-Sapien as the New Vice Principal starting
January 2, 2019. The Vigil Group will be taking over the financial/Business office aspect of the
school. The school has worked with the Vigil Group in the past, so an easy transition is
expected. A new teacher Mrs. Layton was hired as the 8 th grade ELA teacher and will begin
work on January 2, 2019. Mrs. Ross will move to 7 th grade for the remaining of the year. Mrs.
Belmonte will attend all the all the OSI’s in place of Mrs. Ross.
We are still on track to move into the new building over spring break.
Barnes and Noble was not as busy as past years. This year we only were allowed to earn for 1
day, in years past we were allowed 3 days. We do not have a total on what was earned. The
band also played and they were so good.
Treasure Report-

Beginning Balance: $7,430.76
Income: $1,476.74
Which includes dues, trash bag sales, corporate contributions (Kroger & bank interest),
snack bar, and Scrip income
Expenses: $311.32
Which include office supplies (postage for box Tops), OSI Assistance (5 th OSI in January
ice skating), and Student store.
Ending Balance: $8,586.83
A motion was made by Jennifer Withrow to move $100.00 from fall festival to OSI assistance
and seconded by Bianca Belmonte-Sapien. Motion passed.
A motion was made by Bianca Belmonte- Sapien to move $20.00 from fall Festival to Insurance
and seconded by Jennifer Withrow. Motion passed.
Social Committee-
Science Bowl went well. Janet took the snacks to Keshet and set up. The location was a very
nice venue for the event.
Wednesday, December 12 is the Spelling Bee. It will be held in the school cafeteria. Janet will
set up snacks and Sharon will purchase awards.
Drop and Shop is scheduled for December 14 5:30-8:30. We currently do not have any RSVP.
Jennifer and Janet have decided that if there are less than 20 pre-paid participants we will cancel
the event. We will have Mrs. Morga send out one more e-mail. RSVP and Money will be due on
Wednesday, December 12. We will also ask Mrs. Morga to call in the pizza order to Dion’s. We
have plenty of adult volunteers. We will have fun games, movie, and crafts. Mrs. B offered to
work the art table.
Mrs. Tarango will send out a donation letter for the alternative fundraiser before the end of the
year.
Teacher appreciation will be on Wednesday, December 12. Janet was able to get a little over
half of gift certificates donated from local restaurants. PTA will purchase the remainder. We
will also have coffee, hot chocolate, cookies and a cheese tray for them to snack on. The event
will be in the cafeteria. We will have games for them to play. Jennifer Withrow will also help.
Rudy’s also donated so we will save those gift cards for the next teacher appreciation event.
Jennifer Withrow suggested a teacher appreciation idea where we would solicit parents each
month to “adopt” the teachers. We would have them bring food so the teachers could have a
nice lunch once a month. It is kind of a coordinated potluck. This is done at the elementary
school where one of Amy Morga’s son attends.
Another idea is to do a birthday cupcake for the teachers.
Amore Pizza offered to have a fundraiser for us.
We need to start looking for people who want to fill positons in the PTA.
We need to do a better job of advertising meetings.
Meeting was adjourned at 7:24 pm. It was moved to close the meeting by Jennifer Withrow and
2 nd by Bianca Belmonte-Sapien. Next Meeting will be Monday, January 14, 2019 at 5:45

21ST CENTURY PUBLIC ACADEMY PTA
EXECUTIVE BOARD MEETING MINUTES

Meeting called to order by Juliann Salinas at 6:24 pm on Monday, October 22, 2018
Attendance: Juliann Salinas, Crystal Salas, Jennifer Withrow, Janet Giron, Sharon Hart, Lovey
Fritts, Mary Tarango, Amy Rutledge, and Tod Withrow
Minutes from the September Meeting were reviewed. An amendment was made to change the
title under the signature from Treasurer to Secretary. Sharon Hart motioned to approve and
seconded by Crystal Salas. Minutes were approved
President Report-
School Safety Update- The link to the presentation on social media safety is now online the link is
https://youtu.be/gA7u6z7zP6g . This presentation will continue to be given to the students every year.
Juliann is looking into a training through the USTA that goes over what to look for if you think a child is in
any danger. If she is allowed to share we will post it on the 21 st century website.
Principal Report-
The foundation is refinancing the building to include the new gym, gym floor and classrooms.
We had an added expense of basketball backboards. We had requested the backboards from the
Manzano remodel, but they are no longer available. They are also looking to add volleyball
standards to the floor. The foundation is still looking to raise $100,000.00 for the gym floor and
extra equipment. Enrollment is at 294. The school will be receiving extra money for the
additional students and will also be getting an adjustment for growth. There is already a waiting
list for the 2019-2020 school year. OSI backpacks were purchased for the teachers. There is the
option of one strap or two strap. These bags are used to hold medications and forms. The bags
are green so that they stand out amongst the students OSI bags. Mr. Peckens will design the logo
for the bag and once they are complete they will be handed out to the teachers.
Treasure Report-

Beginning Balance: $5,137.33
Income: $7,033.14
Which includes interest, dues, trash bag sales, corporate contributions (Kroger & bank
interest) and snack bar.
Expenses: $5,495.10
Which include storage rental, member dues to PTA, insurance, ice cream social, trash
bags and student store.
Ending Balance: $6,675.37

Mrs. Candelaria has requested $1,043.10 for an OSI for 6 th grade to the Fire and Ice caves in
Gallup, NM. This amount will cover 2 buses. 2 busses are needed because of the increase of
students in 6 th grade from 63 last year to 93 this year.
A motion was made to approve the funds for the 6 th grad OSI by Juliann Salinas and seconded by
Sharon Hart. The motion passed
A motion was made to move $500.00 from New School Needs to OSI Assistance to cover the
increased about of the buses by Juliann Salinas and was seconded by Crystal Salas. The motion
passed
Motion was made to accept the budget with the amendments by Crystal Salas and seconded by
Juliann Salinas. The motion passed.
Fundraising-
PTA is planning on doing the Non-fundraiser fundraiser. This fundraiser asking parents to
donate money to opt out of traditional fundraising. Jennifer Withrow will send out the letter at
the beginning of November.
Box tops are due by the 26 of October and in March.

Social Committee Report-
Fall Festival will be Friday, October 26 from 5:30pm-8:30pm
8 th grade- estimation station
7th grade- balloon animals
6 th grade- wands and photo booth
5 th grade- cake walk (will be in 5 th grade classroom)
– Student Council will be doing owl posts and the haunted house.
-DJ will be outside with quidditch (Coach DA will run quidditch).
-Amy Rutledge and her husband are working on the entrance wall and quidditch game.
-Jeremy Giron will run the Van de Graph machine in the art room.
-Nucenda will host the parent lounge in the teacher’s lounge.
– We have 2 possibly 3 venders that will set up to sell in the cafeteria along with the PTA, Trash
bags, foundation (Albuquerque Journal), Coach DA drawing for athletics tables.
-8 th grade art class will make the dragon eggs, and mandrakes. Dragon eggs will be used for a
scavenger hunt with questions, and students can turn in completed forms for extra tickets.
– We will hang black table cloths to make a tunnel in the office so people will not go into the
offices.
– We will decorate the cafeteria like the great hall in Harry Potter.
– Sharon Hart, Mr. Hart, and Janet Giron will be collecting money at the front.
– We will begin setting up after lunch around 1:30.
– Jennifer will purchase chopsticks for the wands.
– Mrs. Tarango will ask Mr. Peckens to make up a flyer.

-We are hoping for more parent volunteers to work. Jennifer is going to recruit high school
students to help and we will feed them for their time.
-We will be ordering pizza from Dions and Jennifer will look into burritos. Other food will be
caramel apples, chocolate frogs, nachos, cotton candy, and snow cone machine.
-$5 for entrance which will include all games. Tickets will be sold at .50 a ticket, and will be
used for food, haunted house, owl post and estimation station.
-Students will be allowed to wear their costumes to school on Friday, but are not allowed to wear
masks except paint. No permanent color in their hair or violent accessories.
Science Night- Janet looked into Sandia National Labs sponsoring Explora Science night at the
school, but they only sponsor elementary schools.
Motion was made to pay $150 for Explora Science Night by Crystal Salas and seconded by
Sharon Hart. The motion passed.
Drop and Shop- Friday, December 14 from 5:30-8:30.
New Business
We had a parent contact PTA about the items sold in store not meeting the APS guidelines. The
guideline time starts at midnight and end 30 minutes after the afternoon bell. Jennifer Withrow
is reviewing all the items sold at breakfast and making sure we were within the guidelines.
We will be selling 21 st Century baseball caps for $25.00 (Our cost will be $20.00). Crystal Salas
will put together an order form and we will sell them at the membership table. Hats will be able
to be worn on OSIs.
Our next meeting will be Monday, November 12, 2018 at 6:00pm
Meeting was adjourned at 7:39 pm. It was moved to close the meeting by Janet Giron and 2 nd by
Sharon Hart.

__________________________________
Secretary Signature

Approved _____________________

Date