Members Present: Art Silva, President
Virginia Trujillo, Vice-President
Victoria Tafoya, Interim Secretary
Gary Boyd, Member
Lora Sedore, Member
Member Absent: Evelyn Dow, Member
Guests: Mary Tarango, CEO
Amber Peña, The Vigil Group
Jeremy Peckens, CPO and Principal
Rita Hirschy, Cutler Foundation
Vicente Vargas, GC candidate
Governance Meeting Called to Order by Art Silva, Vice-President at 5:33 PM
Roll Call
Quorum met via Roll Call
Approval of Agenda
Motion to Approve Agenda —Victoria Tafoya
2 nd — Virginia Trujillo
Motion Approved via Roll Call Vote
Approval of Governance Council Minutes
Motion to Approve Amended Minutes, September 19th meeting—Virginia Trujillo
2 nd —Gary Boyd
Motion Approved Via Roll Call Vote
Open Forum Mary Tarango shared that there are two individuals interested in becoming members of
the Governing Board Council. Vicente Vargas, parent of 21 st Century, is interested in serving on the
council. Sistine Jaramillo is another member of the community who is interested in serving on the
council.
FINANCE
Budget analyst, Amber Peña, senior member of the Vigil group shared the financial reports as of
September 30. 2021. The expenditure reports as of September 30 was presented. BARs to clean up the
negatives will be presented during this meeting AM/PM fees and activity fees and Medicaid check.
Members of the Finance Committee met prior to the Governance Council meeting and reviewed all
financial documents. It was pointed out that there are negative line items in some accounts, due to two
funds still waiting to arrive (Title I and ESSR II 2020).
Budget Report
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and
Revenue Reports, Issued Purchase Order Report, Bank Register Report and Outstanding Checks
Report
Cash Disbursements and DISCUSSION AND POSSIBLE ACTION OF Bank Reconciliation for
October 2021 *
Motion to approve Cash Disbursements and Bank Reconciliation for September 2021
—Gary Boyd
2 nd Victoria Tafoya
Motion Approved by Roll Call Vote
DISCUSSION AND POSSIBLE ACTION OF BARS *
580-000-2122-0009-I
580-000-2122-0010-I
580-000-2122-0011-IB
580-000-2122-0012-IB
580-000-2122-0013-IB
580-000-2122-0014-IB
580-000-2122-0015-I
580-000-2122-0016-I
580-000-2122-0017-I
Motion to approve BARS: —Gary Boyd
2 nd Virginia Trujillo
Motion Approved by Roll Call Vote
PRESENTATION AND DISCUSSION OF CUTLER PREFINAL IMPROVEMENTS
Amber Peña presented Account Summary Reports for September 2021: the Expenditure and Revenue
PRESENTATION AND DISCUSSION OF PRINCIPAL’S REPORT- JEREMY PECKENS
PRINCIPAL’S REPORT
- Procurement & IT
a. Application for the Emergency Connectivity Fund’s second window, asking for document
cameras, wireless headsets, an outdoor projector, and cameras for our busses. b. We are still
awaiting an answer to the ECF application. Principal is looking into an app to push out to
students’ chromebooks for anonymous reporting of suspicious behavior, bullying, abuse, etc. - Testing
a. All dyslexia screeners have been completed.
b. All ACCESS for ELL student makeup assessments have been completed. - Events
a. Data Day: October 26th will be an in-service day for staff, no school for students. Staff will
review testing data from the Fall assessment to identify target learning areas and adjust schedules
as needed. Staff will also participate in training for Active Shooter Lockdown, led by Lora Sedore. - Staffing
a. We have hired a new Middle School Special Education teacher, who will be working primarily
with the 6th grade. He begins on November 1st.
b. We have openings for 1-2 EAs, and are looking for potential candidates.
- Equity Council
a .meeting to be held in November. Topic will be on discipline and review of the Black Education
Act.
PRESENTATION AND DISCUSSION OF CEO’S REPORT - 5 Year Facilities Master Plan – On Target to finish by mid-December, will present for approval at
November meeting. Part of the plan is acquiring the dirt area. - Site Safety Plan – Due in November – on target to finish and submit on time, will present at
November meeting.. - Special Capital Outlay Projects – Facilities Manager prepared a scope of work. Funds have posted in
OBMS. Seeking quotes from General Contractors for Solar and AC. - Update on Funding Timelines
Title 1 from 2020-12 – December of 2021
ESSER II – January of 2022
ESSER III – Application submitted - Sports/Gym – Moving into winter sports – good student participation. Some concern that some
facilities are not enforcing masks. 21 st Century does follow all protocols and will be requesting all
home games be at the school. - Biweekly Admin Meetings – Extremely helpful in improving communications and readjusting to
distribution of duties - Emergency Drills – Staff presentation on Active Shooter/Lock Down on Tuesday, October 26th. Lora
Sedore will do the presentation with Q&A. - Enrollment Numbers – 40 Day (Funding for SY 2021-22) – Budgeted for 390 – we expect a reduction in
SEG
1st – 12
2nd – 9
3rd – 18
4th – 27
5th – 37
6th – 79
7th – 82
8th – 101
Total – 365 - ELTP (Extended Learning Time Program)– Teachers are required to provide 10 hours of enrichment
and EA’s are required to provide 5 hours of enrichment by the end of the year. Some talk at the State
level to require the extended learning time for all schools. - COVID Update – I am the covid point of contact. No positive cases since October 4th.
- Shot Clinic – Very well received – Arranged by Charter School Nursing Services – Provided COVID
vaccine including booster and flu shots to students, parents and staff. Around 50 participants - PTA – Fall Festival – Friday October 29th
PTA – Winter Wonderland – including community partners- sock drive- Friday, December 10 th
Plans for something big in May.
PRESENTATION OF POTENTIAL GC MEMBERS- INTRODUCTION AND Q&A
Vicente Vargas attended the meeting and told the members why he would like to be a member of the Governing
Council. As per the By-laws, he should attend on Nov 18 th to be voted in as Governing Council Member.
v.vargas@nmhca.org
APPROVAL TO MOVE INTO CLOSED SESSION
Motion to move into closed session – Virginia Trujillo
2 nd – Victoria Tafoya
Motion Approved by Roll Call Vote
APPROVAL TO RETURN TO OPEN MEETING
Motion to move to come out of closed session – Virginia Trujillo
2 nd – Gary Boyd
Motion Approved by Roll Call Vote
Next Meeting: November 18 th , 2021
Motion to Adjourn
Motion to Adjourn – Victoria Tafoya
2 nd – Virginia Trujillo
Motion Approved by Roll Call Vote
Meeting Adjourned at 7:17 PM
